Your customers
- D2C food brands
- National FMCG companies (capacity overflow)
- Modern-trade, quick-commerce and marketplace private labels
- Exporters and importers' brands
- Institutional and HoReCa brands
Food and grocery · Makers and factories
MatruOS for a food co-packer
Set up the way a food co-packer runs: conversion charges per kg or per pack on job work; full-cost price per unit on turnkey supply; trial batch and development fees; storage and packing charges. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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- 10
What this solves
What a food co-packer deals with today, and what MatruOS sets up for it
Today
Brand-supplied material and packaging are never reconciled, so brands claim shortages and ITC-04 numbers do not match. Small brands stop paying or vanish, leaving dues and dead packaging.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 10 licences for a food co-packer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Ingredient and packaging suppliers
- co-packer (job work or turnkey)
- brand owner's warehouse or 3PL
- channel
- consumer
Your suppliers
- Ingredient traders and millers
- Brands themselves (free-issue material and packaging)
- Packaging printers
- Corrugated box makers
- Chemical and cleaning suppliers
- NABL labs
- Transporters
Credit and cash
National brands pay 30-60 days; new D2C brands pay 50% advance and balance before dispatch; private labels 45-60 days; ingredients on 15-30 days
Job work needs little stock money but full lines; turnkey supply ties up ingredients and the brand's 30-60 day credit; idle brand material and dead packaging after a brand stops ordering are the hidden losses
Your screens use your words
CustomerBrandOrderBrand POItemBatchInvoiceJob-work invoiceproductBrand SKUSupplierVendor
How it works
How MatruOS is set up for a food co-packer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Food co-packer", typed when you sign up.
- Recognised as a food co-packerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a food co-packer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Builds next week's line plan from confirmed POs and material in hand, orders runs to cut changeovers and allergen clean-downs, and flags POs missing material, packaging or a signed spec
Works it out and shows you
Prepares each brand's monthly material statement (received, used, allowed loss, returned, balance), flags items close to the one-year job-work limit and drafts the cover note for the brand
Asks you before sending
Ages dues per brand against agreed terms, suggests holding dispatch for brands over limit, and drafts statements and reminders
Asks you before sending
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:30 amLine clearance and changeover before each brand run
- 1Previous brand's packaging and labels removed from the line
- 2Allergen clean-down done when moving to a non-allergen product
- 3Swab or visual check signed
- 4Coder set to this brand's batch and dates
8:00 amProduction and in-process checks
- 1Issue material against the batch BOM from the brand's account
- 2In-process weight checks every 30 minutes
- 3Record actual kg and packs and the reason for any loss above norm
5:00 pmBatch release and COA
- 1Check results against the brand spec version in force
- 2Issue COA and release for dispatch
- 3Keep retained samples for the shelf life plus 3 months
Every week
SatWeekly production schedule across brands
- 1List confirmed brand POs, due dates and material in hand
- 2Order runs to cut changeovers: plain to spiced, veg to egg, nut-free to nuts
- 3Hold any PO whose brand material or packaging has not arrived
- 4Share the schedule with stores and QA
MonWeekly brand dues and credit check
- 1Age dues per brand and compare with agreed terms
- 2Stop dispatch to brands over their limit until paid, with owner's yes
- 3Send statements and reminders
Every month
3rdMonthly brand material reconciliation
- 1For each brand: received on challan, used in batches, allowed loss, returned, balance
- 2Flag material older than 9 months (job-work goods must return within 1 year)
- 3Send each brand its statement for its ITC-04
Every year
AprAnnual audits and licence renewals
- 1Add or remove products on the FSSAI licence as brands change
- 2FSSAI annual return and third-party hygiene audit
- 3Brand GMP audits and FSSC 22000 surveillance audit (medium)
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
New brand to first PO
- 1Enquiry and NDA
- 2Spec and trial batch
- 3Costing and quote
- 4Brand approves sampleNeeds approval
- 5Supply agreement and credit termsNeeds approval
- 6First PO and material plan
Brand PO to dispatch and invoice
- 1PO received and scheduled
- 2Brand material received on challan
- 3Produced after line clearance
- 4COA and release
- 5Dispatch with job-work invoice and e-way
- 6Payment received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Brand material account
Brand batch record
Brand contracts and specs
Line clearance and allergen changeover
Stop the wrong label, wrong date or a hidden allergen reaching another brand's pack
Batch release against the brand spec
Release only what matches the brand's latest approved spec, and keep proof
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Job work conversion charge (namkeen and snacks) | 998817 | 5% |
| Job work conversion charge (spice and masala blends) | 998817 | 5% |
| Job work packing charge (pouch fill and seal) | 998817 | 5% |
| Trial or pilot batch charge | 998817 | 5% |
| Private-label namkeen (full cost) | 210690 | 5% |
| Private-label cookies (full cost) | 190531 | 5% |
| Private-label blended masala (full cost) | 091091 | 5% |
| Private-label ready mix (full cost) | 210690 | 5% |
| Storage of brand material beyond 30 days | 996729 | 18% |
- FSSAI food licence
- Udyam (MSME) registration
- GST registration
- Factory licence
- Pollution consent (CTO)
- Fire NOC
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- TrademarkIf it applies
- BIS licence (ISI mark)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerWins brands, sets conversion rates and terms, signs NDAs and supply agreements, approves credit.
Plant managerWeekly schedule across brands, changeovers, line output, people.
QA managerSpec control, line clearance, batch release, COA, brand and FSSAI audits.
Stores in-chargeBrand material receipts on challan, issues to batches, brand-wise balances, returns.
NPD executiveTrial batches, costing sheets, samples to brands.
Accounts and dispatch executiveJob-work invoices, e-way bills, brand dues, reconciliation statements.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a food co-packer?
Type one line about your business when you sign up, for example "Food co-packer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other makers and factories in food and grocery
Run a food co-packer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes