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Food and grocery · Makers and factories

MatruOS for a gur and khandsari unit

Set up the way a gur and khandsari unit runs: gur value over cash paid for cane plus boiling costs; powder, cubes and chemical-free gur at a premium; some sell bagasse surplus. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Food and groceryReady when you sign up

  • 10routines on a timetable
  • 2workflows with approvals
  • 2SOPs and checks
  • 4registers of your own
  • 5jobs for your AI team
  • 6licences tracked

7-day free trial, no card needed.

What this solves

What a gur and khandsari unit deals with today, and what MatruOS sets up for it

01Today

Gur recovery per quintal of cane is never measured, so bad cane or a bad boiling stays hidden. Cash paid to dozens of farmers a day with only a parchi; theft and disputes.

02In MatruOS

MatruOS sets up 10 routines, 2 workflows, 4 registers and 6 licences for a gur and khandsari unit, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. cane farmer
  2. kolhu
  3. gur mandi arhtiya
  4. wholesaler
  5. retail

Your customers

  • Gur mandi arhtiyas and their buyers
  • Direct wholesalers
  • Cold-storage stockists
  • Sweet, Ayurveda and bakery makers
  • Local retail and visitors (fresh gur)

Your suppliers

  • Cane farmers (cash)
  • Own cane
  • Labour gangs
  • Deola, lime and packing suppliers
  • Crusher repair mistri

Credit and cash

Cane paid cash on the spot; arhtiya pays 7-15 days after auction and often gives a pre-season advance against supply; local buyers pay cash

Daily cash out to farmers and labour, cash in only after mandi payment in 1-2 weeks; the arhtiya advance bridges it; stored gur ties up money Mar-Aug

Your screens use your words

  • CustomerArhtiya
  • OrderLot
  • ItemGur
  • InvoicePatti
  • SupplierKisan
  • productGur

How it works

How MatruOS is set up for a gur and khandsari unit

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Gur and khandsari unit", typed when you sign up.
  2. Recognised as a gur and khandsari unitRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a gur and khandsari unit

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Accountant

Totals each farmer's cane and amount, drafts UPI payouts and sends each farmer a WhatsApp slip

Reads cane purchase

Asks you before paying and sending

Operations head

Works out gur per quintal of cane by day, pan set and gur master, and flags days below the norm

Reads cane purchase and boiling log

Works it out and shows you

Store keeper

Compares today's auction rate with storage rent and last summer's rates and suggests how much to sell or store

Reads mandi patti and price notes

Works it out and shows you

Accountant

Reads each patti photo, checks deductions against agreed rates and lists late payments

Reads mandi patti

Asks you before sending

Accountant

Builds the weekly wage sheet less advances and shows each worker's balance

Reads gang attendance and advance

Asks you before paying

1 / 5

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day4

  • 6:00 amWeigh cane and pay farmersMunim or family member · 3 steps
    1. 1Weigh each cart or trolley on the kanta, loaded and empty
    2. 2Write the parchi with farmer, quintals and today's rate
    3. 3Pay by cash or UPI and get a thumb or signature
  • 7:00 amRun the day's boilingsGur master (karigar) · 5 steps
    1. 1Clean pans and moulds before the first boiling
    2. 2Settle and strain juice before it goes to the pan
    3. 3Clarify with deola or lime; skim the mail
    4. 4Striking temperature
    5. 5Note clarificant used per boiling
  • 12:00 pmCheck mandi auction rates and decide sell or storeKolhu owner · 3 steps
    1. 1Note today's Muzaffarnagar or Kolhapur rates for your shape and colour
    2. 2Compare with cold storage rent and the summer price last year
    3. 3Decide how many bags go to auction and how many to store
  • 7:00 pmWeigh the day's gur and work out recoveryKolhu owner · 4 steps
    1. 1Weigh gur by shape and pan set
    2. 2Recovery (gur kg per quintal cane)
    3. 3Load bags for tomorrow's mandi
    4. 4Spread wet bagasse to dry for tomorrow's fuel

Every week3

  • MonCheck arhtiya pattis and duesKolhu owner · 3 steps
    1. 1Match each patti with bags sent
    2. 2Check commission, mandi fee, labour and weight cut against agreed rates
    3. 3List pattis unpaid for more than 15 days
  • SunSettle gang wages and advancesMunim or family member · 2 steps
    1. 1Total days or boilings per worker
    2. 2Deduct advances and pay
  • WedCrusher roller and pan maintenanceCrusher operator · 2 steps
    1. 1Check roller grooves and setting; grease bearings
    2. 2Scrape scale from pans; check furnace bricks

Every year1

  • SepFSSAI registration and scale stampingKolhu owner · 2 steps
    1. 1Renew FSSAI registration or licence before the season
    2. 2Get the kanta verified and stamped

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Cane to gur to mandi cash

  1. 1Cane weighed and paidMunim or family member
  2. 2Crushed and boiledGur master (karigar)
  3. 3Gur weighed and baggedLabourers
  4. 4Sent to arhtiyaKolhu owner
  5. 5Auction rate acceptedKolhu ownerNeeds approval
  6. 6Patti checkedKolhu owner
  7. 7Payment receivedKolhu owner

Gur into cold storage and out

  1. 1Bags counted and lodgedKolhu owner
  2. 2Rent agreedKolhu ownerNeeds approval
  3. 3Lifted and soldKolhu owner

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Cane purchase (kanta parchi)

    Date · Farmer · Phone · Village · Cane weight (quintal) · Rate per quintal · Amount · Paid by

  • Boiling and gur out

    Date · Pan set · Gur master · Cane crushed (quintal) · Boilings · Clarificant used · Gur out (kg) · Shape

  • Mandi patti and payments

    Patti date · Arhtiya · Bags sent · Net weight (quintal) · Auction rate per quintal · Commission and mandi fee · Labour and weight cut · Net payable

  • Gang attendance and advance

    Worker or gang · Week starting · Days or boilings · Wage due · Advance taken · Paid

  • Clean jaggery making

    Make gur that passes FSSAI and fetches the clean-gur premium

    5 steps with checks

  • Packed gur labelling

    Sell packed gur legally

    3 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Jaggery loose (bheli and chaku) · quintal17010%
Jaggery in 40 kg bags (loose) · bag17010%
Jaggery packed and labelled (1 kg) · pack17015%
Jaggery powder packed (1 kg) · pack17015%
Chemical-free gur cubes (500 g) · pack17015%
Liquid jaggery (kakvi) · litre17025%
Surplus bagasse · tonne23035%
  • FSSAI food licenceFSSAI (Food Safety and Standards Authority of India)
  • Pollution consent (CTO)State Pollution Control BoardIf it applies
  • GST registrationGST department (GSTN)If it applies
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)If it applies
  • APMC mandi licenceAPMC (Agricultural Produce Market Committee)If it applies
  • Weighing scale stampingLegal Metrology departmentIf it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

Kolhu ownerFixes the daily cane rate, pays farmers, hires the gang, sells gur at the mandi, deals with the arhtiya.
Gur master (karigar)Judges boiling, adds clarificant, decides striking point, shapes gur.
Jhokiya (fireman)Feeds bagasse into the furnace, controls the flame.
Crusher operatorFeeds cane, clears bagasse, greases rollers, runs the engine.
LabourersSpread bagasse to dry, carry juice, mould, weigh and bag gur.
Munim or family memberKanta parchi, cash book, gang wages.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a gur and khandsari unit?

Type one line about your business when you sign up, for example "Gur and khandsari unit". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

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Run a gur and khandsari unit on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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Chat with the MatruOS team on WhatsApp, +91 97234 99901