Your customers
- Pushcart and cycle vendors
- Kirana and pan shops with freezers
- Wedding caterers and stalls
- Parlours and restaurants (small and medium)
Food and grocery · Makers and factories
MatruOS for an ice cream unit
Set up the way an ice cream unit runs: margin on pieces sold through pushcart vendors, shops and wedding stalls. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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- 2
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- 7
What this solves
What an ice cream unit deals with today, and what MatruOS sets up for it
Today
Vendor issue and night settlement by hand; cash shorts and pilferage are not caught. Stock-outs on hot days and leftovers on rainy days.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 3 registers and 7 licences for an ice cream unit, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- milk and inputs
- kulfi unit
- vendor, shop or distributor
- consumer
Your suppliers
- Milk and milk powder
- Sugar and liquid glucose
- Flavours and permitted colours
- Sticks and cups
- Brine salt and ice
Credit and cash
Vendors settle daily in cash; shops weekly; distributors 7 to 15 days with freezer deposit; inputs cash or 7 days; wedding stalls with advance
Summer cash funds the year; inputs and freezers are bought in February and March; power bills are highest in May and June; winter needs wedding orders to cover wages
Your screens use your words
CustomerVendorOrderIssueItemPieceInvoiceSettlementdeliveryBox
How it works
How MatruOS is set up for an ice cream unit
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Ice cream unit", typed when you sign up.
- Recognised as an ice cream unitRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an ice cream unit
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Works out each vendor's sale, commission and net cash, records shorts and flags vendors with repeated shorts or high returns
Works it out and shows you
Suggests tomorrow's pieces by flavour from the forecast, weekday and last week's sales by vendor
Works it out and shows you
Works out power units per 1,000 pieces, spots a freezer using more than usual and reminds about service before March
Works it out and shows you
Reminds the owner of each stall date, stock to make and the balance to collect after the function
Asks you before sending
1 / 4
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
6:30 amMorning issue to vendors
- 1Count pieces by flavour into each vendor's box
- 2Box has salt-ice or ice packs
- 3Vendor signs the issue sheet
2:00 pmTomorrow's production from weather and sales
- 1Check tomorrow's temperature and rain
- 2Look at last week's sales by vendor and flavour
- 3Decide pieces per flavour
4:00 pmNight kulfi and ice candy making
- 1Reduce milk to the target thickness with sugar
- 2Fill moulds or matkas and seal
- 3Brine tank or freezer temperature
- 4Write pieces made and power units
9:00 pmNight vendor settlement
- 1Count returned pieces; melted pieces are destroyed, never refrozen
- 2Work out commission and net cash; note shorts
Every week
Mon 10:00 amWeekly input buying and shop bills
- 1Buy milk powder, sugar, sticks and cups
- 2Bill shops and collect last week's dues
Every month
5thMonthly power and freezer check
- 1Power units per 1,000 pieces
- 2Compressor and door gaskets checked
Every year
FebFSSAI renewal and water test
- 1FSSAI licence or registration
- 2Water test against IS 10500 for ice candy water
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Vendor issue to settlement
- 1Stock issued
- 2Sold on the street
- 3Unsold and cash returned
- 4SettledNeeds approval
Wedding stall
- 1Booking with advance
- 2Stock and staff on the date
- 3Stall run
- 4Balance collected
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Vendor issue and settlement sheet
Daily production log
Wedding stall bookings
Kulfi, ice cream and frozen dessert standard
Sell what the label says and keep colours within limits
Freezing and storage
No melting and refreezing
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Matka kulfi (malai) | 2105 | 5% |
| Stick kulfi (kesar pista) | 2105 | 5% |
| Kulfi slab for cutting | 2105 | 5% |
| Ice candy (orange or mango) | 2105 | 5% |
| Ice cream cup 100 ml | 2105 | 5% |
| Ice cream family pack | 2105 | 5% |
| Frozen dessert cone (vegetable fat) | 2105 | 5% |
| Kulfi falooda at wedding stall | 9963 | 5% |
- FSSAI food licence
- Weighing scale stamping
- GST registrationIf it applies
- Udyam (MSME) registration
- Packaged commodities registration (Legal Metrology)If it applies
- Trade licenceIf it applies
- Factory licenceIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerBuys inputs, runs the vendor network, settles vendors, freezers and power.
Kulfi karigarReduces milk, mixes, fills moulds and freezes.
HelperBrine tank, moulds, packing, box loading.
VendorTakes stock at dawn, sells on commission, returns unsold and cash at night.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an ice cream unit?
Type one line about your business when you sign up, for example "Ice cream unit". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other makers and factories in food and grocery
Run an ice cream unit on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes