Your customers
- Walk-in drinkers
- Parties, weddings and events (bulk, with event permit)
- Bars and clubs (only where rules allow transfer)
- Tourists
Food and grocery · Shops and showrooms
MatruOS for a liquor shop
Set up the way a liquor shop runs: retailer margin fixed per bottle or per cent by the state price structure on country liquor, IMFL, beer and wine; small side sales of soda, water, glasses and snacks where the licence allows. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a liquor shop deals with today, and what MatruOS sets up for it
Today
MGQ shortfall is found only at month end and the licensee pays duty on liquor never lifted. Fast brands run out while slow brands and sizes sit for months.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 9 licences for a liquor shop, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Distillery or brewery
- bottling plant
- state corporation or L-1 wholesaler
- retail vend
- consumer
Your suppliers
- State beverages corporation depot
- Licensed L-1 wholesaler or distributor
- Soda, water and snacks distributors
Credit and cash
Stock paid in advance by challan or RTGS before lifting in nearly every state; licence fee in instalments as the excise policy sets; customers pay cash, UPI or card only
Large advance payments for stock and licence fee; daily cash in; MGQ forces lifting even in slow months; bank deposits daily for cash safety
Your screens use your words
OrderIndentItemBrandInvoiceBillproductBrandSupplierDepot
How it works
How MatruOS is set up for a liquor shop
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Liquor shop", typed when you sign up.
- Recognised as a liquor shopRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a liquor shop
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Builds the day's excise register by brand and size from scanned sales and receipts, matches it with the closing count and cash, and flags gaps by salesman and shift
Works it out and shows you
Tracks MGQ lifted against the monthly target, suggests the indent by brand and size from sales and stock, and warns early of a shortfall
Asks you before paying
Drafts the monthly excise return from the month's register and reminds of licence fee instalments
Asks you before signing
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:45 amOpen on notified hours and check stock
- 1Do not open before the notified hour; check it is not a dry day
- 2Rate list at MRP displayed; licence and age board displayed
- 3Open stock matches yesterday's closing
10:00 amCounter sales at MRP with scanning
- 1Scan the excise label or QR of each bottle at sale where the state requires
- 2Charge MRP only; give a bill on request
- 3Refuse buyers under the legal age or visibly drunk
2:00 pmMid-day cash lift and bank deposit
- 1Count and lift cash above the counter limit
- 2Deposit in bank with an escort; note the slip
10:15 pmClosing stock register and cash
- 1Close on time and lock stock
- 2Write sales and closing by brand and size in the excise register
- 3Count cash and match with bills, UPI and card
Every week
Mon, ThuIndent planning against MGQ
- 1See stock by brand and size and last week's sales
- 2See MGQ lifted so far this month against the target
- 3Place the indent and pay the challan
Every month
5thMonthly excise return
- 1Total last month's receipts, sales, breakage and closing by brand
- 2File the monthly return on the excise portal
- 3Pay the licence fee instalment if due
Every year
Feb, MarExcise year renewal or auction
- 1Read the new excise policy; check fee, MGQ and rules
- 2Bid or renew; pay the security and first instalment
- 3Return or transfer unsold stock as the policy allows by 31 March
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Indent to stock on the shelf
- 1Indent made
- 2Licensee approves and pays challanNeeds approval
- 3Lifted with transport permit
- 4Received and counted with breakage noted
- 5Entered in excise register
Bulk sale for a wedding or party
- 1Customer shows the event permit
- 2Quantity within the permit checkedNeeds approval
- 3Sold and billed
- 4Permit copy kept with the register
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Excise stock and sales register
Indents and lifting
Daily cash and deposit
Lawful sale at the counter
Sell only within the law so the licence is never suspended
Excise records and stock control
Keep stock and registers matching so inspections pass
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Country liquor (180 ml quarter) | 220890 | 0% |
| IMFL whisky (regular, 750 ml) | 220830 | 0% |
| IMFL whisky (premium, 750 ml) | 220830 | 0% |
| IMFL whisky (180 ml) | 220830 | 0% |
| Rum (750 ml) | 220840 | 0% |
| Vodka (750 ml) | 220860 | 0% |
| Beer (strong, 650 ml) | 220300 | 0% |
| Beer (can, 500 ml) | 220300 | 0% |
| Wine (750 ml) | 220421 | 0% |
| Soda water (750 ml) | 220110 | 5% |
| Packaged drinking water (1 litre) | 220110 | 5% |
| Disposable glasses | 392410 | 5% |
- Liquor licence
- Shops and Establishments registration
- Trade licence
- GST registrationIf it applies
- Fire NOCIf it applies
- Police licenceIf it applies
- FSSAI food licenceIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
LicenseeHolds the licence, bids or renews, pays licence fee, deals with excise, approves indents.
Shop managerOpens and closes, indents, stock register, cash counts and deposits, staff.
SalesmanServes at the counter, scans and bills at MRP, checks age, stacks stock.
Excise inspector (outside)Checks stock, MRP, labels, hours and registers.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a liquor shop?
Type one line about your business when you sign up, for example "Liquor shop". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other shops and showrooms in food and grocery
Run a liquor shop on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes