Your customers
- Sweet shops
- Caterers and banquet halls
- Temples
- Corporates (Diwali gifting)
- Households (counter)
- Railway and bus-stand sellers
Food and grocery · Makers and factories
MatruOS for a mithai karkhana
Set up the way a mithai karkhana runs: sweets supplied by kg to sweet shops, caterers and banquets, temples (prasad), corporates (Diwali boxes) and own counter; dry sweets packed in gift boxes. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a mithai karkhana deals with today, and what MatruOS sets up for it
Today
Diwali is a quarter of the year, but buying, karigar hiring and production are planned from memory. Unsold trays come back from shops and wet sweets spoil.
In MatruOS
MatruOS sets up 12 routines, 3 workflows, 4 registers and 11 licences for a mithai karkhana, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Milk
- khoya bhatti or chhena maker
- mawa mandi
- karkhana
- shop, caterer, temple, corporate
- consumer
Your suppliers
- Mawa mandi agents and khoya bhattis
- Chhena makers and dairies
- Ghee and milk suppliers
- Sugar and besan wholesalers
- Dry-fruit wholesalers
- Silver varak makers
- Sweet box makers
- LPG or PNG supplier
Credit and cash
Khoya and chhena cash daily; sugar 7-15 days; ghee and dry fruit 7-30 days; shops weekly; caterers 30-50% advance and balance after the event; corporates 30-50% advance, balance 15-30 days after delivery
Khoya cash every morning (Rs 10,000-2 lakh); shop money weekly; caterer balance 1-8 weeks after events; Diwali advances in Sept-Oct pay for karigars, dry fruit and boxes
Your screens use your words
CustomerPartyItemMithaiInvoiceBillemployeeKarigar
How it works
How MatruOS is set up for a mithai karkhana
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Mithai karkhana", typed when you sign up.
- Recognised as a mithai karkhanaRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a mithai karkhana
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Learns each shop's demand by weekday and festival, suggests today's kg per item and shop, and turns it into a khoya, sugar and ghee issue list
Works it out and shows you
Builds weekly shop bills net of returns, lists caterer balances past due, and drafts polite reminders
Asks you before sending
Works out cost per kg per item from current input prices and yields, and suggests rate changes where margin falls
Asks you before sending
Builds a Diwali plan by item and day, with a buying schedule for khoya, sugar, dry fruit and boxes, karigar count, and the pre-Diwali FSSAI checklist
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
5:00 amBuy and test khoya and chhena
- 1Buy at the mawa mandi or from fixed bhattis by the day's plan
- 2Rub, taste and smell every lot; reject sour or oily lots
- 3Iodine test for starch on each lot
- 4Note supplier, kg and rate in the intake register
- 5Bring to the karkhana and use or chill within 4 hours
6:30 amDay's production plan from orders and tray demand
- 1List shop tray orders, caterer and temple orders for today and tomorrow
- 2Allocate karigars and bhattis by item
- 3Issue khoya, sugar, ghee and dry fruit by recipe
2:00 pmTray setting, labelling and dispatch
- 1Weigh each tray and write the challan
- 2Best-before date on every tray and box
- 3Wet sweets in the cold van or chilled within 2 hours
- 4Collect yesterday's unsold trays and weigh returns
7:00 pmNext-day orders, cash and karigar advances
- 1Enter challans and returns by shop
- 2Note caterer and corporate orders booked today with advances
- 3Record karigar advances paid in cash
Every week
MonWeekly shop bills and caterer balance follow-up
- 1Bill each shop: challans minus returns
- 2List caterer balances due after last week's events
- 3Send bills and reminders
TueWeekly deep cleaning of bhattis, kadhais and drains
- 1Kadhais scrubbed and dried; no old syrup or ghee left
- 2Drains and floor washed; flies and rodents checked
- 3Ghee and oil for frying changed when dark or smoking
Every month
1stItem costing and rate review
- 1Cost per kg for each item from this month's khoya, sugar, ghee and dry fruit prices
- 2Compare with shop and caterer rates
- 3Approve a new rate list where margin has dropped below 25%
7thWages, GST, pest control and lab test
- 1Pay karigar wages; settle advances
- 2GSTR-1 and 3B filed
- 3Pest control done
- 4Send khoya and one sweet to an FSSAI-notified lab where buyers ask or every quarter
Every year
JunFSSAI, fire NOC and trade licence renewals
- 1FSSAI licence and annual return (Form D-1) where required
- 2Fire NOC and trade licence renewed
- 3Karigar medical fitness certificates renewed
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Daily tray supply to shops
- 1Shop order by phone or WhatsApp
- 2Produced
- 3Tray weighed and labelled
- 4Delivered on challan
- 5Unsold returned and weighed
- 6Returns approvedNeeds approval
- 7Weekly bill paid
Wedding or caterer order
- 1Enquiry and menu
- 2Quote approvedNeeds approval
- 3Advance received
- 4Produced on the eve
- 5Delivered to venue
- 6Balance received
Corporate Diwali gift boxes
- 1Sample box sent
- 2PO and advanceNeeds approval
- 3Boxes and sleeves bought
- 4Dry sweets made and packed
- 5Dispatched to address list
- 6Invoice and balance
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Khoya and chhena intake
Daily production sheet
Tray challan and returns
Event and gift orders
Khoya and chhena acceptance
Keep adulterated or spoiled khoya out of the sweets
Best-before date and safe display of sweets
Meet the FSSAI loose sweets rule and cut returns
Karkhana hygiene and karigar health
Pass inspections and keep the sweets safe
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Kaju katli | 21069099 | 5% |
| Khoya barfi | 21069099 | 5% |
| Milk cake | 21069099 | 5% |
| Kalakand | 21069099 | 5% |
| Besan laddoo | 21069099 | 5% |
| Motichoor laddoo | 21069099 | 5% |
| Gulab jamun | 21069099 | 5% |
| Rasgulla | 21069099 | 5% |
| Soan papdi | 21069099 | 5% |
| Gujiya (Holi) | 21069099 | 5% |
| Dry-fruit sweets gift box (500 g) | 21069099 | 5% |
| Prasad boondi (temple bulk) | 21069099 | 5% |
- FSSAI food licence
- GST registration
- Trade licence
- Fire NOC
- Udyam (MSME) registration
- Shops and Establishments registration
- Pollution consent (CTO)If it applies
- Factory licenceIf it applies
- PF registration (EPFO)
- ESI registration (ESIC)
- Weighing scale stamping
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner (sethji)Buys khoya and dry fruit, fixes rates, takes festival and corporate orders, manages caterer and shop accounts, karigar advances.
Head halwai (mukhya karigar)Daily production plan, recipes, judges khoya and chashni, allocates karigars, quality.
KarigarCook, shape, fry, garnish and apply varak; Bengali karigars for chhena sweets.
Packing staffTray setting, box packing, best-before labels, gift box assembly.
Delivery staffMorning tray delivery, caterer venue delivery, bring back returns.
MunimShop ledgers, caterer advances, GST, karigar wages and advances.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a mithai karkhana?
Type one line about your business when you sign up, for example "Mithai karkhana". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other makers and factories in food and grocery
Run a mithai karkhana on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes