Your customers
- Distributors and route agents
- Institutions (hotels, hospitals, hostels)
- Sweet shops and caterers (bulk milk and paneer)
- Modern trade in the district
Food and grocery · Makers and factories
MatruOS for a private dairy plant
Set up the way a private dairy plant runs: spread between the procurement rate and the selling price of pouch milk, plus higher margins on curd, paneer, ghee and butter made from surplus cream. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a private dairy plant deals with today, and what MatruOS sets up for it
Today
Collection centres are paid every week while the owner works out each centre's bill on paper from fat and SNF. Crates go out on routes and do not come back; each lost crate costs about Rs 260.
In MatruOS
MatruOS sets up 12 routines, 3 workflows, 4 registers and 12 licences for a private dairy plant, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- farmer
- agent or collection centre
- bulk milk cooler
- plant
- distributor
- booth and kirana
Your suppliers
- Own collection centres
- Bulk milk cooler operators
- Village milk agents
- Pouch film and cup makers
- Lab chemicals
Credit and cash
Collection centres and agents paid every 7 or 10 days; distributors pay in advance for milk and in 7 days for products; institutions 15 to 30 days; film and cups 15 to 30 days
Milk is about 80% of cost and is paid every 7 to 10 days; milk sales come back next morning, products in a week; advances to agents before the lean season; cash credit from the bank covers the gap
Your screens use your words
CustomerDistributorSupplierCollection centreOrderIndentItemMilkInvoiceBilldeliveryRoutepaymentMilk bill
How it works
How MatruOS is set up for a private dairy plant
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Private dairy plant", typed when you sign up.
- Recognised as a private dairy plantRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a private dairy plant
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Builds tonight's pack-wise plan, fills missing indents from each route's usual pattern and flags indents without advance
Asks you before sending
Keeps the running crate balance per route and distributor, logs leakage and returns, and drafts a reminder to anyone short of crates
Asks you before sending
Computes each centre's weekly bill on kg fat and kg SNF, deducts commission, transport and advances, and prepares the bank batch and slips
Asks you before paying
Prepares weekly product bills and statements and lists dues older than 7 days
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
2:30 amCrate loading for routes
- 1Load each route against its route sheet
- 2Driver signs crates out
- 3Vehicles leave by 03:30
8:30 amMorning tanker intake and platform tests
- 1Tanker temperature at arrival
- 2Sample every compartment; alcohol, COB and adulterant strips
- 3Fat and SNF on the analyser
- 4Accept, deduct or reject and enter in the intake register
10:00 amCount returned crates and leakage
- 1Crates back per route
- 2Leaked pouches and returned curd per route
3:00 pmTake distributor indents and plan tonight's packing
- 1Collect indents by phone or WhatsApp
- 2Check advance received against each indent
- 3Give pack-wise plan to the plant
8:00 pmEvening tanker intake
- 1Same tests as the morning
- 2Silo temperature
10:00 pmNight pasteurising, packing and curd setting
- 1Separate and standardise milk
- 2Pasteurise
- 3Curd cups into the incubation room at 42 to 43 °C for 4 to 5 hours
- 4Packed milk and set curd into cold store
Every week
Mon 11:00 amWeekly collection centre milk bill
- 1Total kg, fat and SNF per centre
- 2Apply rate chart, commission and transport
- 3Recover advances
- 4Owner approves the bank transfer
Thu 11:00 amWeekly distributor dues and product bills
- 1Product bills for the week to each distributor
- 2List dues older than 7 days
- 3Send statements
Every month
1stMonthly procurement rate chart review
- 1Compare own rate with the co-operative's and nearby private dairies'
- 2Decide the new fat and SNF rates
- 3Tell centres a week ahead
15thMonthly outside lab test
- 1Send milk, curd, paneer and ghee to an NABL lab
- 2File reports by batch
Every year
MayFSSAI annual return and boiler and scale renewals
- 1Form D1 by 31 May
- 2Boiler inspection and Legal Metrology verification due dates
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Tanker to route
- 1Tanker tested and accepted
- 2Processed and packed
- 3Batch releasedNeeds approval
- 4Loaded on routes
Collection centre milk to payment
- 1Weekly bill computed
- 2Deductions checked
- 3Owner approvesNeeds approval
- 4Paid and slip sent
New collection centre or bulk milk cooler opened
- 1Village survey of milk available
- 2Agent agreement and advanceNeeds approval
- 3Analyser and cans installed
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Tanker and can intake (platform test)
Collection centre milk bill
Route dispatch and crate register
Pasteuriser and batch record
Raw milk acceptance
Accept only safe milk and pay on true fat and SNF
Pasteurising and curd setting
Safe milk and curd that sets firm and keeps its use-by
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Full cream milk (pouch) | 0401 | 0% |
| Toned milk (pouch) | 0401 | 0% |
| Double toned milk (pouch) | 0401 | 0% |
| Cow milk (pouch) | 0401 | 0% |
| Curd (cup or pouch, pre-packed) | 0403 | 5% |
| Buttermilk (pouch) | 0403 | 5% |
| Lassi (cup or bottle) | 0403 | 5% |
| Paneer (pre-packed) | 0406 | 0% |
| Ghee (pouch or jar) | 0405 | 5% |
| Table butter | 0405 | 5% |
| Fresh cream (bulk) | 0401 | 0% |
| Bulk milk to sweet shops and caterers | 0401 | 0% |
- FSSAI food licence
- GST registration
- Packaged commodities registration (Legal Metrology)
- Weighing scale stamping
- Pollution consent (CTO)
- Factory licenceIf it applies
- Boiler registration and certificateIf it applies
- Fire NOC
- PF registration (EPFO)
- ESI registration (ESIC)
- EPR registration for plastic packaging
- Udyam (MSME) registration
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerFixes the procurement rate chart and selling prices, deals with distributors and the bank, approves milk bills.
Procurement managerCollection centres and agents, field quality checks, advances, rate chart changes.
QA chemistPlatform tests, batch release, lab register.
Plant supervisorSeparation, pasteurising, packing, curd and paneer, CIP, boiler.
Dispatch in-chargeCrate loading, route sheets, returns and leakage.
AccountantMilk bills, distributor accounts, GST and bank.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a private dairy plant?
Type one line about your business when you sign up, for example "Private dairy plant". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other makers and factories in food and grocery
Run a private dairy plant on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes