Your customers
- AAY and PHH card holders (free grain)
- Migrant card holders under portability
- The state government (pays commission)
- Side-sale customers
Food and grocery · Shops and showrooms
MatruOS for a ration shop
Set up the way a ration shop runs: commission per quintal of grain distributed, paid by the state; margin on side sales of grocery and state-scheme items; CSC and bank-correspondent commissions. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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- 2
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- 5
What this solves
What a ration shop deals with today, and what MatruOS sets up for it
Today
Shortage at the godown or in transit shows up as the dealer's shortage at month end. Commission is paid late and nobody tracks which months are unpaid or short.
In MatruOS
MatruOS sets up 7 routines, 2 workflows, 4 registers and 5 licences for a ration shop, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- FCI
- state godown
- fair price shop
- card holder
Your suppliers
- State civil supplies corporation godown or doorstep-delivery contractor
- FCI (through the state)
- Grocery wholesalers (side sales)
Credit and cash
Free grain needs no margin money in most states; commission paid monthly or quarterly, often 2-6 months late; side goods bought in cash
Rent, helpers, electricity and ePoS internet paid every month while commission comes late; dealers survive on side sales
Your screens use your words
CustomerCard holderOrderAllocationItemCommodityInvoiceCommission billSupplierState godownproductCommodity
How it works
How MatruOS is set up for a ration shop
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Ration shop", typed when you sign up.
- Recognised as a ration shopRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a ration shop
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Matches receipts and ePoS issues with the physical count each day, shows the running difference and which day it started, and prepares the month-end closing statement
Works it out and shows you
Lists card holders who could not draw ration with the reason and what they can do, drafts a short note for the supply office asking for extra portability stock
Asks you before sending
Works out commission due each month from quintals distributed, compares with payments received, and drafts the follow-up letter for unpaid months
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amOpen and distribute on ePoS
- 1Open on the notified hours and update the display board (stock, entitlement, hours)
- 2Log in to ePoS; check the stock shown
- 3Authenticate each member; weigh on the linked scale; give the slip
- 4Note failed authentications in the complaint book
6:30 pmDay close stock match
- 1Note kg issued today from the ePoS summary
- 2Count bags and loose stock
- 3Write the difference and the reason
Every week
MonWeekly follow-up of failed authentications and portability
- 1List members who could not draw ration and why
- 2Tell them about iris or OTP options and seeding fixes at the supply office
- 3Ask the supply office for extra stock if portability draws are high
Every month
25thReceive the month's allocation
- 1Check the release order and margin-money challan where needed
- 2Weigh a sample of bags and total at receipt in front of a vigilance member
- 3Write any shortage on the challan before signing
- 4Enter receipt on the portal so ePoS stock is updated
5thMonthly commission claim and follow-up
- 1Total quintals distributed last month from ePoS
- 2Work out commission at the state rate and submit the claim
- 3List earlier months still unpaid
Every year
AprAuthorisation, scale and FSSAI renewals
- 1Renew FPS authorisation and pay the licence fee as per state order
- 2Get the electronic scale verified and stamped
- 3Renew FSSAI registration; pest control of the godown
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Allocation to month-end closing
- 1Allocation issued
- 2Grain received and weighed with vigilanc
- 3Distributed on ePoS through the month
- 4Closing balance matched with physical st
- 5Verified by supply inspectorNeeds approval
Commission claim to payment
- 1Claim prepared from ePoS data
- 2Verified by supply officeNeeds approval
- 3Paid to dealer's account
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Stock register
Lifting and receipt
Commission due and received
Complaint and failed authentication book
Distribution on ePoS
Give every card holder the full entitlement and keep a clean record
Receipt and weighing of the allocation
Sign only for what has actually arrived, so shortages are not charged to the dealer
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| PDS rice (fortified, free under PMGKAY) | 1006 | 0% |
| PDS wheat (free under PMGKAY) | 1001 | 0% |
| PDS coarse grain or millet (state option) | 1008 | 0% |
| Sugar for AAY cards | 1701 | 0% |
| State scheme item (dal or oil at subsidised rate) | 0713 | 0% |
| Dealer commission from state | 998599 | 0% |
| Iodised salt (side sale) | 2501 | 0% |
| Packed toor dal (side sale) | 0713 | 5% |
| Toilet soap (side sale) | 3401 | 5% |
| Bank-correspondent or CSC commission | 997159 | 18% |
- Weighing scale stamping
- FSSAI food licence
- Shops and Establishments registrationIf it applies
- GST registrationIf it applies
- Other licence or contract
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
FPS dealerReceives allocation, runs ePoS distribution, keeps registers, claims commission, runs side sales.
HelperWeighs and hands grain, manages the queue, unloads trucks, stacks bags.
Supply inspector (outside)Inspects stock and registers, hears complaints, recommends action.
Vigilance committee member (outside)Witnesses receipt and distribution, checks the display board.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a ration shop?
Type one line about your business when you sign up, for example "Ration shop". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other shops and showrooms in food and grocery
Run a ration shop on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes