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Food and grocery · Makers and factories

MatruOS for a seafood processing and export business

Set up the way a seafood processing and export business runs: export of frozen shrimp (HOSO, HLSO, PUD, PD, PDTO, cooked, IQF and block) and frozen fish, squid and cuttlefish; domestic sales of rejects and by-catch; custom freezing and cold storage for others. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Food and groceryReady when you sign up

  • 10routines on a timetable
  • 1workflows with approvals
  • 2SOPs and checks
  • 4registers of your own
  • 5jobs for your AI team
  • 14licences tracked

7-day free trial, no card needed.

What this solves

What a seafood processing and export business deals with today, and what MatruOS sets up for it

01Today

One antibiotic residue rejection at an EU or US port loses a container and can delist the plant. Dadan advances to agents and farmers pile up and are not netted at each purchase.

02In MatruOS

MatruOS sets up 10 routines, 1 workflow, 4 registers and 14 licences for a seafood processing and export business, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Hatchery
  2. farm or boat
  3. agent
  4. peeling shed
  5. processing plant
  6. importer
  7. retailer abroad

Your customers

  • Importers and distributors in the US
  • China
  • EU
  • Japan
  • Vietnam and the Middle East
  • Retail chains abroad (private label)
  • Domestic HoReCa and distributors

Your suppliers

  • Shrimp farmers
  • Procurement agents
  • Landing-centre fish traders
  • Peeling sheds (job work)
  • Ice plants
  • Packaging makers
  • Chemicals and lab suppliers

Credit and cash

Farmers and agents paid in 3-7 days, often after dadan advances; peeling sheds weekly; buyers pay by LC, cash against documents or 30-60 days open account; packing credit from banks funds the gap

Raw material is paid within a week; money comes 45-90 days later after shipment and realisation; packing credit and post-shipment credit fund it; RoDTEP and duty drawback come later

Your screens use your words

  • CustomerBuyer
  • OrderPurchase order
  • ItemProduct
  • InvoiceExport invoice
  • SupplierFarmer or agent
  • BatchLot
  • deliveryContainer

How it works

How MatruOS is set up for a seafood processing and export business

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Seafood processing and export", typed when you sign up.
  2. Recognised as a seafood processing and export businessRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a seafood processing and export business

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Sales executive

Suggests today's count-wise buying rates from buyer prices, yield by count and cost, and drafts the chart for agents

Reads buyer price messages, raw material receipt and purchase and production and yield

Asks you before sending

Operations head

Works out yield and glaze per lot, style and count against standard and flags poor lots, farms and shifts

Reads raw material receipt and purchase and production and yield

Works it out and shows you

Store keeper

Holds any lot with a pending or failed test, traces it to farm lots, keeps a farm residue history, and stops held lots being allocated

Reads cold store lots, raw material receipt and purchase and lab reports

Works it out and shows you

Accountant

Keeps advance given and recovered per agent and farmer, nets it on each purchase and lists old balances

Reads raw material receipt and purchase and advance payments

Asks you before paying

Accountant

Tracks each shipment's due date, realisation and e-BRC, and drafts reminders to banks and buyers

Reads shipments and realisation

Asks you before sending

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How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day5

  • 4:00 amRaw material receiving and checksQC manager (HACCP) · 4 steps
    1. 1Temperature of shrimp in each tub
    2. 2Count per kg on a 1 kg sample
    3. 3Antibiotic and sulphite screen before unloading the lot into production
    4. 4Weigh net after draining ice and write the lot number
  • 7:00 amHourly CCP and hygiene log on the floorQC manager (HACCP) · 4 steps
    1. 1Product temperature in process at or below 4 °C
    2. 2Wash water residual chlorine
    3. 3Hand-dip chlorine 50 ppm and footbath 200 ppm
    4. 4Metal detector test pieces pass every hour
  • 8:00 amPublish today's count-wise buying price chartManaging director · 3 steps
    1. 1Read buyer prices, competitors' charts and the US and China market
    2. 2Set rates for each count from 20 to 100
    3. 3Send the chart to agents and farmers
  • 3:00 pmLot hold and release before allocationQC manager (HACCP) · 3 steps
    1. 1Enter lab results for residues and micro per lot
    2. 2Release only passed lots to free stock; trace any fail back to the farm
    3. 3Block farms with a failed residue result from the next harvest
  • 6:00 pmDaily lot yield and glaze reportPlant manager · 3 steps
    1. 1Raw kg in versus finished net kg by style and count
    2. 2Check glaze by de-glazing a sample per lot
    3. 3Flag lots below standard yield

Every week2

  • MonDadan advance and agent account reviewProcurement manager · 2 steps
    1. 1Advance given, recovered at purchases, and balance per agent
    2. 2Stop new advances to agents with old balances
  • SatWeekly piece-rate wages and hostel musterHostel warden and HR · 2 steps
    1. 1Kg peeled or hours per worker and contract workers' bills
    2. 2Pay by bank; PF and ESI deductions

Every month1

  • 1stShipment documents and realisation follow-upExport documentation executive · 2 steps
    1. 1List shipments without realisation by due date
    2. 2Chase banks and buyers; file e-BRC; claim RoDTEP

Every year1

  • JunEIC approval, buyer audits and MPEDA renewalQC manager (HACCP) · 3 steps
    1. 1EIC approval and surveillance audit records ready
    2. 2BAP, BRC or buyer social audit
    3. 3MPEDA registration and RCMC renewal as due

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Harvest to container and realisation

  1. 1Harvest booked after pre-harvest testProcurement manager
  2. 2Received with CCP checksQC manager (HACCP)
  3. 3Processed, frozen and packedPlant manager
  4. 4Lot released by labQC manager (HACCP)Needs approval
  5. 5Container stuffed and EIC certificate isExport documentation executive
  6. 6Documents to bank or buyerExport documentation executive
  7. 7Payment realised and e-BRCManaging director

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Raw material receipt and purchase

    Lot number · Date and time · Farmer or agent · Pond or boat and village · Species · Count per kg · Net kg · Temperature on arrival °C

  • Production and yield

    Production date · Raw lot numbers · Product style · Raw kg issued · Finished net kg · Yield % · Glaze % · Freezer

  • Cold store lots

    Lot code · Product and count grade · Cartons · Net kg · Lab result · Status · Buyer PO

  • Shipments and realisation

    Invoice number · Buyer · Container number · Port and destination · Invoice value USD · EIC health certificate number · Shipping bill number · Payment terms

  • Raw material receiving (CCP)

    Keep residues and decomposed product out of the plant

    5 steps with checks

  • Processing, freezing and glazing

    Safe product at the declared net weight

    5 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Frozen vannamei HLSO (block or IQF) · kg030617205%
Frozen vannamei PUD · kg030617205%
Frozen vannamei PD and PDTO · kg030617205%
Frozen cooked PDTO shrimp · kg160521005%
Frozen HOSO vannamei · kg030617205%
Frozen black tiger shrimp · kg030617105%
Frozen squid and cuttlefish · kg030743105%
Frozen ribbonfish and whole fish · kg030389905%
Frozen fish fillets · kg030489905%
Custom freezing and cold storage · kg9988175%
Shrimp heads and shells · kg051191900%
  • GST registrationGST department (GSTN)
  • Import Export Code (IEC)DGFT (Import Export Code)
  • Export council membership (RCMC)Export promotion council (via DGFT)
  • FSSAI food licenceFSSAI (Food Safety and Standards Authority of India)
  • GST Letter of Undertaking (LUT) for exportsGST department (Form GST RFD-11)
  • Factory licenceState factories department
  • Pollution consent (CTO)State Pollution Control Board
  • Fire NOCState fire and emergency services
  • PF registration (EPFO)EPFO (Employees' Provident Fund Organisation)
  • ESI registration (ESIC)ESIC (Employees' State Insurance Corporation)
  • Contract labour licenceLabour department (Contract Labour Act, or Labour Codes)If it applies
  • Boiler registration and certificateState Boiler Inspectorate (Boilers Act 2025)If it applies
  • Hazardous waste authorisationState Pollution Control Board (Hazardous Waste Rules 2016)If it applies
  • Insurance policyInsurance company

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

Managing directorFixes buying price chart, signs buyer contracts, arranges packing credit, approves dadan.
Procurement managerBooks farm harvests, runs agents, checks pre-harvest tests, nets advances.
Plant managerRuns receiving, peeling, grading, freezing and cold store; plans shifts.
QC manager (HACCP)CCP logs, lab tests, lot hold and release, EIC and buyer audits.
Export documentation executiveInvoices, packing lists, EIC certificate application, shipping bills, bank papers, e-BRC.
Line supervisors and women workersHead, peel, devein, grade, pack, glaze.
Hostel warden and HRWorker hostels, attendance, wages, PF and ESI.
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Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a seafood processing and export business?

Type one line about your business when you sign up, for example "Seafood processing and export". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

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Run a seafood processing and export business on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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Chat with the MatruOS team on WhatsApp, +91 97234 99901