Your customers
- Importers in the Gulf
- Bangladesh
- China
- Europe and the US
- Merchant exporters
- Domestic masala grinders and brands
- Wholesalers (S-449)
Food and grocery · Makers and factories
MatruOS for a seed spice cleaning and sortex business
Set up the way a seed spice cleaning and sortex business runs: price premium of cleaned and sortexed seed over the yard price; export realisation; job cleaning charges; sale of cleaning by-products (dust, splits, light seed) to grinders and cattle feed. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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- 2
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- 13
What this solves
What a seed spice cleaning and sortex business deals with today, and what MatruOS sets up for it
Today
A container rejected for ETO or pesticide residue costs Rs 10-40 lakh. Jeera prices swing 30-50% a season and stock is unhedged.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 4 registers and 13 licences for a seed spice cleaning and sortex business, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Farmer
- APMC yard via arhtiya
- cleaner-exporter
- importer or grinder
- consumer
Your suppliers
- Farmers' lots through kachha arhtiyas at APMC yards
- Steam sterilisation units
- NABL labs
- Bag and liner suppliers
- Freight forwarders and CHAs
Credit and cash
Pays arhtiyas same day to 7 days; exports on LC at sight to 90 days, CAD or advance; domestic grinders 15-30 days; job cleaning paid per lot
Heavy buying Feb-May on cash credit and packing credit; stock held and sold through the year; export proceeds in 30-90 days with drawback and RoDTEP claims; hedge margins on NCDEX
Your screens use your words
CustomerBuyerOrderContractItemLotproductSpiceSupplierArhtiya
How it works
How MatruOS is set up for a seed spice cleaning and sortex business
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Seed spice cleaning and sortex", typed when you sign up.
- Recognised as a seed spice cleaning and sortex businessRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a seed spice cleaning and sortex business
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Keeps every lot on hold until all tests for its destination pass; refuses allocation of held lots to a container; keeps residue history by village and arhtiya
Works it out and shows you
Values stock at today's yard rate, nets open contracts and NCDEX positions, shows exposure per spice, and suggests the day's buying limit
Works it out and shows you
Works out yield % per lot and per arhtiya and ranks agents; drafts claims for lots with excess dust or stones
Asks you before sending
Drafts invoice, packing list and certificate requests; tracks realisation, e-BRC and RoDTEP claims and reminds on delays
Asks you before sending
1 / 4
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amCleaning and sortex shift
- 1Load the planned lots; set sieves, gravity and sortex for the grade
- 2Purity check every 2 hours
- 3Weigh output, splits and dust per lot
11:00 amLot sampling for NABL tests
- 1Draw samples from lots meant for export and seal them for the NABL lab
- 2Update results as they arrive; hold any lot without a passing report
5:30 pmDaily stock value and hedge position
- 1Stock by spice and grade at today's yard rate
- 2Open export contracts and NCDEX positions
- 3Net exposure per spice
6:00 pmDaily lot yield report
- 1Yield % per lot and per arhtiya
- 2Flag lots with high dust or stones for agent claims
Every week
Mon, ThuWeekly shipment documents and realisation follow-up
- 1Prepare invoice, packing list, COO, phyto and Spices Board papers for this week's containers
- 2Follow up bank realisation, e-BRC and RoDTEP claims
SatWeekly arhtiya account reconciliation
- 1Match yard bills with payments to each arhtiya
- 2Raise claims for lots short in weight or high in dust
Every year
MarAnnual RCMC, FSSAI and APMC licence renewals
- 1Renew the Spices Board registration (CRES) and FSSAI central licence
- 2Renew the APMC trader licence and LUT for exports
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Yard lot to export container
- 1Lot bought and paid through arhtiya
- 2Cleaned and graded
- 3Tested and clearedNeeds approval
- 4Buyer pre-shipment sample approvedNeeds approval
- 5Stuffed and shipped
- 6Payment realised and incentives claimed
Job cleaning for a trader
- 1Lot received and weighed
- 2Cleaned to the asked grade
- 3Output and rejects handed back with bill
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Yard lot purchase
Cleaning and sortex yield
Lot tests and COA
Export shipments
Cleaning and grading
Make the grade promised with the least loss
Export lot release
No lot ships without passing tests for its market
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Cumin seed machine-cleaned 99% | 09093129 | 5% |
| Cumin seed sortex 99.5% (Europe quality) | 09093129 | 5% |
| Fennel seed (saunf) cleaned | 09096131 | 5% |
| Coriander seed (eagle or badami) | 09092190 | 5% |
| Ajwain seed | 09109912 | 5% |
| Fenugreek seed (methi) | 09109912 | 5% |
| Dill or nigella seed | 09109990 | 5% |
| Cleaning by-products (splits and light seed) | 09093129 | 5% |
| Job cleaning and sortex charges | 998817 | 5% |
- FSSAI food licence
- GST registration
- Udyam (MSME) registration
- Import Export Code (IEC)
- Export council membership (RCMC)
- APMC mandi licence
- Weighing scale stamping
- Factory licenceIf it applies
- Pollution consent (CTO)If it applies
- Agmark certificate of authorisationIf it applies
- GST Letter of Undertaking (LUT) for exportsIf it applies
- PF registration (EPFO)
- ESI registration (ESIC)
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner or exporterYard buying calls, export contracts, pricing, NCDEX hedging, bank limits.
Kachha arhtiya (yard agent)Bids on lots, yard bill, gate pass, pays farmers.
Plant supervisorCleaning line, sortex settings, purity checks, bagging and marking.
Lab chemistMoisture, purity, volatile oil, sampling for NABL, COA.
Export documentation executiveContracts, shipping documents, Spices Board, phyto, COO, e-BRC, RoDTEP.
Sortex operatorMachine calibration, reject checks.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a seed spice cleaning and sortex business?
Type one line about your business when you sign up, for example "Seed spice cleaning and sortex". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other makers and factories in food and grocery
Run a seed spice cleaning and sortex business on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes