Your customers
- State women and child development department
- District programme officers and CDPOs
- State livelihood missions (for SHG plants)
- School nutrition programmes (PM POSHAN) where states buy dry items
Food and grocery · Makers and factories
MatruOS for a take-home ration supplier
Set up the way a take-home ration supplier runs: supply of fortified take-home ration premixes and energy foods to state women and child development departments at a contracted rate per kg. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a take-home ration supplier deals with today, and what MatruOS sets up for it
Today
Department pays 3-6 months late, often because receipts or reports are missing. A lot that fails the lab test is found after dispatch.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 3 registers and 8 licences for a take-home ration supplier, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- grain and premix suppliers
- THR plant
- CDPO project godown
- anganwadi centre
- child or mother
Your suppliers
- FCI or state agencies (subsidised wheat and rice where allotted)
- Grain and pulse traders
- Jaggery and sugar traders
- Oil suppliers
- Micronutrient premix makers
- Printed pouch makers
- NABL labs
- Transporters
Credit and cash
Inputs 15-30 days or cash for SHG plants; the department pays 60-180 days after bill with receipts and test reports; some states pay a mobilisation advance to SHG plants
The plant buys a month's input on credit or working capital, supplies against the indent, and waits 2-6 months for the bill; payment delay is the main constraint
Your screens use your words
CustomerDepartmentOrderIndentItemRationInvoiceBillBatchLot
How it works
How MatruOS is set up for a take-home ration supplier
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Take-home ration supplier", typed when you sign up.
- Recognised as a take-home ration supplierRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a take-home ration supplier
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Keeps each lot on hold until a passing lab result is entered, reminds on samples awaiting results, and blocks failed lots from dispatch lists
Works it out and shows you
Lists receipts still missing by project, assembles each month's bill with receipts and test reports, ages unpaid bills and drafts follow-up letters to the district
Asks you before sending
Turns the month's indent into an input and pouch purchase list and daily targets, and shows cost against the contract rate
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:00 amClean and roast grains and pulses
- 1Clean grain and pulses; remove stones and damaged grain
- 2Roast to the set colour and aroma; cool
- 3Grind to the mesh size in the recipe
11:00 amMix, fortify and pack
- 1Weigh each ingredient and premix to the recipe; premix pre-blended with a small portion first
- 2Mix for the set minutes for even premix
- 3Pack weight
- 4Pack shows logo, product, batch, mfg date, best before and 'not for sale'
4:00 pmSample lots and hold until tested
- 1Draw samples from each lot; send to the NABL lab
- 2In-house moisture
- 3No lot dispatched until the result is Pass
Every week
Mon, ThuDispatch to projects and collect receipts
- 1Plan trucks by project against the indent
- 2Send delivery challans with lot test reports
- 3Collect signed receipt certificates from CDPOs and supervisors
Every month
1stMonthly indent and production plan
- 1Enter the month's indent by project and product
- 2Work out grain, pulse, jaggery, oil, premix and pouch needs
- 3Order inputs and set daily production targets
10thRaise the monthly bill and follow up dues
- 1Attach receipts and test reports for last month's supply
- 2Submit the bill to the district office
- 3Follow up bills older than 60 days in writing
Every year
MarAgreement renewal, audit and licences
- 1Renew the supply agreement or empanelment
- 2Statutory audit of the federation or company; renew FSSAI licence
- 3Third-party plant inspection if the state requires it
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Indent to payment
- 1Indent received
- 2Produced and lot passedNeeds approval
- 3Dispatched
- 4Receipt certificate collected
- 5Billed
Bill to payment
- 1Bill submitted
- 2District verifies
- 3Paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Indents and supply
Production lots and tests
Bills and payments
Recipe, fortification and packing
Every packet gives the energy and protein the scheme promises
Lot testing and release
No sub-standard lot reaches an anganwadi
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| THR wheat-soya-jaggery premix (children 6-36 months) | 19019090 | 5% |
| THR energy premix (pregnant and lactating women) | 19019090 | 5% |
| Khichdi premix (rice-moong) | 19019090 | 5% |
| Laddoo premix (roasted chana-wheat-jaggery) | 19019090 | 5% |
| Millet-based THR premix | 19019090 | 5% |
| Severe malnutrition energy-dense food | 21069099 | 5% |
| Upma or sheera premix | 19019090 | 5% |
| Roasted chana (for hot meals) | 20081990 | 5% |
- GST registration
- Udyam (MSME) registration
- FSSAI food licence
- Factory licenceIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- GeM seller registrationIf it applies
- Co-operative society registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Unit head or federation presidentSigns the agreement and bills, deals with the district, approves purchases.
Plant managerPlans production by indent, buys inputs, runs the plant, keeps records.
QA chemistChecks inputs, in-house moisture and weight tests, sends lots to the lab, holds failed lots.
Production workers (SHG members)Clean, roast, grind, mix premix, pack and seal.
Accounts and supply clerkDispatch plans, receipts from projects, bills, payment follow-up.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a take-home ration supplier?
Type one line about your business when you sign up, for example "Take-home ration supplier". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other makers and factories in food and grocery
Run a take-home ration supplier on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes