Your customers
- Distributors and stockists
- Kirana shops
- Tea stalls and canteens (loose)
- Hotels and offices
- Modern trade
Food and grocery · Makers and factories
MatruOS for a tea blending and packing business
Set up the way a tea blending and packing business runs: blend and brand margin on packet tea and loose tea over the auction or private price of made tea. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a tea blending and packing business deals with today, and what MatruOS sets up for it
Today
Blend cost moves every auction while the packet MRP stays fixed. Missing a prompt date stops the delivery order and attracts interest or loss of the lot.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 3 registers and 7 licences for a tea blending and packing business, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- small grower or estate
- bought-leaf factory
- auction (broker)
- blender-packer
- distributor
- kirana and tea stall
Your suppliers
- Buying brokers at tea auctions
- Bought-leaf factories and estates (private sale)
- Other registered buyers
- Pouch and carton makers
- Flavour and masala suppliers
Credit and cash
Auction tea paid by the prompt date, 13 days after sale; private BLF purchases 7-15 days; distributors 15-45 days; tea stalls weekly cash
Tea is paid for within two weeks but sold over 45-90 days, so working capital is the constraint. Winter stock is built in Sep-Nov at second-flush and autumnal prices.
Your screens use your words
CustomerDistributorOrderIndentItemTeaBatchBlendSupplierBroker or garden
How it works
How MatruOS is set up for a tea blending and packing business
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Tea blending and packing", typed when you sign up.
- Recognised as a tea blending and packing businessRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a tea blending and packing business
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Turns indents into draft invoices by distributor and route and lists payments to collect today
Asks you before sending
Works out each blend's cost at this week's valuations, suggests lot swaps that hold the cup within cost, and drafts bid limits
Asks you before sending
Lists lots won with prompt dates in the next 7 days and the cash needed, and reminds two days before each date
Asks you before paying
Drafts the monthly Tea Board return figures and the tea-waste register lines
Asks you before sending
Ages each distributor's bills, nets scheme claims and drafts statements and reminders
Asks you before sending
1 / 5
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:30 amBlend and pack the day's plan
- 1Take lots out as per the blend sheet and weigh them
- 2Sieve, pass over the magnet and blend in the drum
- 3Check net weight of 1 pack in 20 on the scale
- 4Check seal and print of batch, packed date and MRP
10:00 amTaste catalogue samples and today's blend
- 1Brew 2.8 g tea in 140 ml boiling water for 5 minutes for each sample
- 2Judge liquor colour, strength, briskness and infused leaf; write notes against the lot
- 3Check the day's blend against the standard cup before packing starts
4:00 pmBook indents and dispatch to distributors
- 1Enter indents from distributors and stall routes
- 2Raise invoices and e-way bills; load the transport
- 3Collect cheques and UPI from stalls and distributors
Every week
MonGo through the auction catalogue and fix bids
- 1Read the broker's catalogue and valuations for this week's sale
- 2Shortlist lots that fit each blend at the target cost
- 3Send bid limits to the broker
ThuPay auction lots by the prompt date
- 1List lots won with prompt dates in the next 7 days
- 2Arrange funds and pay the broker; collect delivery orders
- 3Book transport from the warehouse
Every month
10thTea Board Form E and tea-waste register
- 1Total tea bought, blended, packed and sold for the month
- 2File the monthly return (Form E) with the Tea Board
- 3Write up tea waste: kg, denaturing with lime and the licensed buyer
3rdDistributor dues and scheme settlement
- 1List each distributor's bills over 30 and 45 days
- 2Settle scheme and display claims against bills
- 3Send statements and follow up
Every year
Apr, OctHalf-yearly lab test and EPR return
- 1Send each blend to an FSSAI-notified lab for the standard tests
- 2File the plastic EPR return and renew packer registrations due
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Auction lot to packed blend
- 1Sample tasted and valued
- 2Bid limit approvedNeeds approval
- 3Lot won and billed
- 4Paid by prompt date
- 5Received and tested
- 6Blended and packed
Distributor indent to payment
- 1Indent taken
- 2Credit checkNeeds approval
- 3Invoiced and dispatched
- 4Paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Tea purchases (auction and private)
Blend batches
Distributor accounts
Incoming tea check (colour and quality)
Keep dyed or poor tea out of the blend
Packing and label
Pass Legal Metrology and FSSAI checks on every pack
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Packet tea CTC 250 g | 09024020 | 5% |
| Packet tea CTC 1 kg | 09024020 | 5% |
| Premium blend (Assam leaf) 500 g | 09024020 | 5% |
| Elaichi or masala tea 250 g | 09024020 | 5% |
| Tea sachet 10 g | 09024020 | 5% |
| Loose CTC dust for stalls | 09024090 | 5% |
| Loose CTC leaf (BOP) | 09024090 | 5% |
| Green tea 100 g | 09021010 | 5% |
| Tea bags (25 bags) | 09024030 | 5% |
- GST registration
- Udyam (MSME) registration
- FSSAI food licence
- Packaged commodities registration (Legal Metrology)
- Trademark
- EPR registration for plastic packaging
- Factory licenceIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner and tasterTastes catalogues and blends, fixes bids and blend sheets, sets prices and schemes.
Buying brokerSends catalogues and valuations, bids on instruction, raises the bill and delivery order.
Blending and packing supervisorSieves and blends, runs FFS machines, checks weights and seals.
PackersFill, seal, carton and stack.
Sales officerVisits distributors and stalls, takes indents, collects payments.
AccountantPrompt-date payments, Tea Board returns, GST, distributor ledgers.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a tea blending and packing business?
Type one line about your business when you sign up, for example "Tea blending and packing". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other makers and factories in food and grocery
Run a tea blending and packing business on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes