Your customers
- Bidi manufacturers
- Chewing tobacco and zarda makers
- Khaini packers
- Tobacco wholesalers
Food and grocery · Makers and factories
MatruOS for a tobacco processor
Set up the way a tobacco processor runs: margin on graded, cut, blended and aged tobacco over the farmer's leaf price, plus ageing gain. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a tobacco processor deals with today, and what MatruOS sets up for it
Today
Tax regime changed twice in five months (40% GST, then excise); bills and RCM go wrong. Processing loss (dust, stems, moisture) not measured, so the cost per kg of each blend is a guess.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 7 licences for a tobacco processor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- farmer
- APMC dalal or village trader
- processor
- bidi maker, zarda or khaini maker
- wholesaler
- paan shop
Your suppliers
- Tobacco farmers
- Village traders
- APMC dalals (Nipani, Kheda)
- Gunny bag sellers
Credit and cash
Farmers paid cash or within 7 days of the sale at the market; bidi manufacturers and zarda makers pay in 30-90 days; advance from big bidi companies against blend contracts
Purchase is crowded into Jan-May, so most of the year's capital goes out in 4-5 months. Stock ages till the next winter. Sales and collections spread over the year. Bank limits against tobacco stock are hard to get, so family and trade credit fill the gap.
Your screens use your words
CustomerBuyerOrderBlend orderItemTobaccoInvoiceBillSupplierFarmerproductGrade
How it works
How MatruOS is set up for a tobacco processor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Tobacco processor", typed when you sign up.
- Recognised as a tobacco processorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a tobacco processor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Enters the day's purchases and drafts the RCM self-invoices; matches leaf used against bags packed and shows processing loss % and cost per kg by product
Asks you before signing
Lists buyer dues by age and farmer and dalal payments due; drafts reminders
Asks you before sending and paying
Checks each product's HSN, GST and excise against the current rules before the monthly return; flags bills at the wrong rate and drafts the stock statement
Asks you before signing
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amGrading, cutting and packing
- 1Grade the day's leaf into top, medium and low
- 2Condition leaf to working moisture before cutting
- 3Cut, sieve and pack in bags of fixed weight; stencil lot and date
- 4Write bags and kg into the stock register
10:00 amBuying at the tobacco market (season)
- 1See the day's lots and samples with the dalal
- 2Check leaf colour, body, aroma and moisture by hand
- 3Bid and note each lot bought with rate and dalal
6:00 pmPurchase, RCM and stock entry
- 1Enter the day's purchases with RCM self-invoice
- 2Enter sales with e-way bills
- 3Match bags packed against leaf used
Every week
MonBuyer dues and farmer payments
- 1Farmer and dalal payments due this week
- 2Buyer dues by age; calls to those past 60 days
Every month
7thGST, excise and stock statement
- 1Check the current GST and central excise rate on each product before billing
- 2File returns and pay RCM and output tax
- 3Prepare a stock statement by product and crop year
Every year
MarYear-end stock take and licence renewals
- 1Physical count of bags by stack and crop year
- 2Write off damage with photos
- 3Renew APMC and trade licences
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Blend order from a bidi maker
- 1Buyer sends spec or sample
- 2Trial blend sent and approvedNeeds approval
- 3Blended and packed
- 4Billed with e-way bill
- 5Payment received
Leaf purchase from a farmer
- 1Lot seen and bid at market
- 2Weighed and gate pass
- 3Self-invoice under RCM
- 4Farmer paidNeeds approval
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Leaf purchase
Graded stock and ageing
Sales and dues
Leaf grading and cutting
Make a blend that matches what each buyer pays for
Stack storage and ageing
Age tobacco without mould, beetles or fire
Tax and records for tobacco
Bill at the right rate and keep records that stand up to inspection
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Bidi tobacco, cut (chura) | 24012090 | 40% |
| Bidi tobacco, blended to buyer spec | 24012090 | 40% |
| Chewing tobacco leaf (patti) | 24012090 | 40% |
| Khaini tobacco (cut, aged) | 24012090 | 40% |
| Tobacco dust and stems (refuse) | 24013000 | 40% |
| Tobacco cutting job work | 998822 | 18% |
- GST registration
- APMC mandi licence
- Factory licenceIf it applies
- Trade licenceIf it applies
- Pollution consent (CTO)If it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner (seth)Buys at the market or from farmers, sets blends, sells to bidi and zarda makers, handles tax.
MunimPurchase and sales books, RCM and GST, stock statement, e-way bills.
Godown mukadamRuns grading, cutting, sieving and packing gangs, stacks and fumigates.
Graders and workersSort leaf by colour and body, feed cutters, sieve, fill and stitch bags.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a tobacco processor?
Type one line about your business when you sign up, for example "Tobacco processor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other makers and factories in food and grocery
Run a tobacco processor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes