Your customers
- Brick kilns
- Industrial boilers (dyeing, food, paper)
- Foundries and cupolas
- Small re-rolling mills and forging units
- Lime kilns
- Other traders
Fuel, energy and recycling · Traders and distributors
MatruOS for a coal and coke trader
Set up the way a coal and coke trader runs: spread per tonne between port, e-auction or coke oven price and delivered price; screening and sizing charges; freight margin on delivered sales. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a coal and coke trader deals with today, and what MatruOS sets up for it
Today
Brick kilns run up dues all season and the trader keeps loading them. Transit and yard shortages eat the whole margin and nobody knows which transporter.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 8 licences for a coal and coke trader, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Importer or coal company or coke oven
- trader
- kiln, boiler or foundry
Your suppliers
- Port importers and stockists (Kandla, Navlakhi, Vizag)
- Coal India and SCCL e-auction
- Coke oven plants
- Truck transporters
Credit and cash
Port and e-auction purchases are cash or advance; industries pay in 15-45 days; brick kilns run 30-90 days and settle at season end; transporters paid on trip
Buy cash, sell on credit: a yard of 5,000 tonnes ties up about Rs 4-5 crore; kiln season dues peak Feb-May
Your screens use your words
CustomerPartyOrderTruck orderItemGradeInvoiceBillproductCoal
How it works
How MatruOS is set up for a coal and coke trader
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Coal and coke trader", typed when you sign up.
- Recognised as a coal and coke traderRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a coal and coke trader
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Prepares the day's delivered rate per grade and area and drafts the rate message to parties
Asks you before sending
Reconciles book stock by grade, totals inward and transit shortages by supplier and transporter, and flags those above norm
Works it out and shows you
Lists parties over limit or past 45 days, marks who must not be loaded, lists missing TCS declarations, and drafts reminders
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amMorning rate sheet to parties
- 1Check port and e-auction rates for today
- 2Set delivered rate per grade and area; send to parties
10:00 amTruck booking and loading
- 1Orders to load today against party credit limit
- 2Weighbridge slip for each truck
- 3E-way bill and TCS or declaration checked
7:00 pmEvening delivery and shortage check
- 1Party weights received for trucks delivered
- 2Shortage above 0.5% flagged to transporter
Every week
SatWeekly stock and shortage reconciliation
- 1Book stock by grade against yard estimate
- 2Inward and transit shortages by supplier and transporter
MonParty dues and credit limit review
- 1Parties over limit or past 45 days; stop loading
- 2Cheques due for deposit this week
Every month
7thMonthly GST and TCS
- 1Deposit TCS collected; collect missing manufacturing declarations
- 2Match purchase ITC with supplier filings before GSTR-3B
Every year
AprWeighbridge stamping and yard consent
- 1Weighbridge verified and stamped by legal metrology
- 2Yard consent and dust control (water sprinkling, cover) checked
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Truck order to payment
- 1Order taken at today's rate
- 2Credit limit approvedNeeds approval
- 3Loaded and weighed
- 4Bill and e-way bill
- 5Delivery weight confirmed
- 6Payment collected
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Coal inward (rake and truck)
Dispatch and delivery
Party credit and dues
Weight and grade on dispatch
Ship the grade billed and keep weight disputes small
Yard storage and fire watch
Avoid spontaneous heating, fire and dust complaints
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Imported steam coal 4200 GAR | 2701 | 18% |
| Imported steam coal 3400 GAR | 2701 | 18% |
| Imported steam coal 5000 GAR | 2701 | 18% |
| Domestic e-auction coal (ROM) | 2701 | 18% |
| Sized steam coal 20-50 mm (screened) | 2701 | 18% |
| Coal fines and slack for brick kilns | 2701 | 18% |
| Low-ash metallurgical coke 25-80 mm | 2704 | 18% |
| Nut coke 10-25 mm | 2704 | 18% |
| Lignite | 2702 | 18% |
| Screening and sizing charge | 998898 | 18% |
- GST registration
- Udyam (MSME) registration
- Weighing scale stamping
- Pollution consent (CTO)If it applies
- TAN (tax deduction account number)
- PAN
- Trade licenceIf it applies
- Shops and Establishments registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
ProprietorBuys at port and e-auction, fixes rates, sets credit limits, collects big dues.
Dispatch clerkBooks trucks, weighs and loads, makes e-way bills, tracks delivery weight.
Yard supervisorReceives trucks and rakes, stacks by grade, runs screening, watches fire and theft.
AccountantBills, TCS and declarations, GST, party ledger, freight payments.
Field agentVisits kilns and factories, takes orders, collects cheques.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a coal and coke trader?
Type one line about your business when you sign up, for example "Coal and coke trader". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Fuel, energy and recycling
Other traders and distributors in fuel, energy and recycling
Run a coal and coke trader on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes