Your customers
- Farmers selected under PM-KUSUM
- State nodal agency (pays the subsidy share)
- Farmers buying electric pumps for cash
- Farmers buying private solar pumps
Fuel, energy and recycling · Traders and distributors
MatruOS for a solar pump installer
Set up the way a solar pump installer runs: margin on the tendered per-HP rate for each KUSUM pump installed; counter sales of electric submersible and monoblock pumps, cable, HDPE pipe, starters and panels; paid repairs after the 5-year warranty; private (non-scheme) solar pumps. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a solar pump installer deals with today, and what MatruOS sets up for it
Today
Subsidy money comes 2-4 months after installation and files get stuck at inspection. Selected farmers do not pay their share in time and the slot lapses.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 3 registers and 8 licences for a solar pump installer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Pump and panel makers
- empanelled vendor
- farmer; money via MNRE and the state nodal agency
Your suppliers
- Solar pump system makers and integrators (b61)
- ALMM panel distributors
- Pump and controller makers
- HDPE pipe and cable dealers
- Structure fabricators
Credit and cash
Farmer pays his share to the agency or the vendor before work starts; agency pays the vendor 60-120 days after inspection and commissioning; makers want advance or 15-30 days with a bank guarantee; counter sales are cash or up to a season's credit to known farmers
Money is locked from buying the kit to the subsidy release: 3-5 months per pump. A vendor installing 200 pumps carries Rs 3-5 crore of receivables in a tranche; the performance bank guarantee and EMD lock more
Your screens use your words
CustomerFarmerOrderWork orderItemPump setInvoiceBillproductPumpSupplierMaker
How it works
How MatruOS is set up for a solar pump installer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Solar pump installer", typed when you sign up.
- Recognised as a solar pump installerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a solar pump installer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Groups today's work orders by village, lists kits by serial for each crew and flags borewell depths that need extra cable or pipe
Works it out and shows you
Lists pumps not running on sunny days and open complaints near their time limit, and drafts calls to farmers
Asks you before sending
Shows each file's stage and days pending by district, matches agency payments to bills and drafts follow-up letters
Asks you before sending
Finds selected farmers whose share deposit window is closing and drafts reminders with amount and payment steps
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:00 amPlan and send out installation crews
- 1Pick today's work orders by village and load kits by serial
- 2Check panels, pump, controller, cable length and pipe against the borewell depth on the survey sheet
- 3Note each serial against the application ID before leaving
9:00 amClear open service complaints
- 1Read RMS alerts for pumps not running on sunny days
- 2Visit or call farmers with open complaints and close them in the register
4:00 pmCommission the pump and record the handover
- 1Run the pump and record discharge and head
- 2Geo-tagged photos of farmer with the plant, panels, controller and serial plates
- 3Farmer signs the installation and handover sheet; teach him the controller
6:00 pmUpdate the portal and the files
- 1Upload installation photos and serials for pumps finished today
- 2Mark files where farmer share is still pending
Every week
MonWeekly subsidy and bill follow-up
- 1List files inspected but not paid, by district
- 2Visit the district office with pending joint inspection reports
- 3Match agency payments received with bills
ThuRemind selected farmers to deposit their share
- 1List selected farmers whose share window is closing
- 2Send reminders with the amount and how to pay
Every month
28thMonth-end kit and serial count
- 1Count panels, pumps and controllers by serial
- 2Match serials issued with files installed; find missing kits
Every year
AprEmpanelment tender and bank guarantee renewal
- 1Read the new tender rate per HP and the district allocation
- 2Renew the performance bank guarantee and electrical licence
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
KUSUM pump from selection to subsidy
- 1Farmer selected and vendor chosen
- 2Farmer share deposited
- 3Work order received
- 4Installed and handed over
- 5Joint inspection passedNeeds approval
- 6Bill submitted to agency
- 7Subsidy received
Warranty complaint
- 1Complaint logged
- 2Technician visits
- 3Closed with farmer's word
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
KUSUM pump files
Service complaints
Kit and serial stock
Installing a scheme solar pump
Pass the joint inspection the first time and give the farmer water
Five-year warranty service
Keep the pump running and the vendor's guarantee safe
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Solar pump system 3 HP DC (scheme) | 8413 | 5% |
| Solar pump system 5 HP AC (scheme) | 8413 | 5% |
| Solar pump system 7.5 HP (scheme) | 8413 | 5% |
| Private solar pump system (non-scheme) per HP | 8413 | 5% |
| Electric submersible pump set | 8413 | 5% |
| Monoblock pump | 8413 | 5% |
| Submersible flat cable | 8544 | 18% |
| HDPE pipe | 3917 | 18% |
| Pump starter and panel | 8537 | 18% |
| Post-warranty repair visit | 998717 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Electrical contractor licence
- Government contractor registrationIf it applies
- Trade licenceIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerEmpanelment and tenders, prices, deals with the nodal agency and makers, bank guarantees.
Office executivePortal entries, farmer documents, bills and subsidy follow-up.
Crew leaderSite survey, installation, geo-tagged photos, handover to the farmer.
TechnicianService calls, controller and pump faults, RMS checks.
Counter salesmanSells pumps, cable and pipe, takes farmer enquiries.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a solar pump installer?
Type one line about your business when you sign up, for example "Solar pump installer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Fuel, energy and recycling
Other traders and distributors in fuel, energy and recycling
Run a solar pump installer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes