Your customers
- Domestic consumers (including Ujjwala)
- Commercial users (hotels, dhabas, canteens)
- Institutions
Fuel, energy and recycling · Traders and distributors
MatruOS for an LPG distributor
Set up the way an LPG distributor runs: fixed commission per refill set by the oil company; home delivery; new connection, installation and inspection charges; sale of stoves, hoses and accessories. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an LPG distributor deals with today, and what MatruOS sets up for it
Today
Delivery boys' cash and empties do not tally. Winter booking backlog brings complaints.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 3 registers and 9 licences for an LPG distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Bottling plant
- distributor godown
- delivery boy
- household
Your suppliers
- The oil company bottling plant
Credit and cash
Pays the oil company in advance for each truck; domestic customers pay on delivery or online; commercial accounts often 7-30 days
A truck of 300-350 cylinders paid in advance; cash comes back the same day through delivery boys and online payments; commercial credit is the main gap
Your screens use your words
CustomerConsumerOrderBookingItemCylinderInvoiceCash memoSupplierOil company
How it works
How MatruOS is set up for an LPG distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "LPG distributor", typed when you sign up.
- Recognised as an LPG distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an LPG distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Groups pending bookings by area and delivery boy, oldest first, and flags areas past 48 hours
Works it out and shows you
Reconciles each delivery boy's cylinders, DAC deliveries, empties and cash, and rolls the full and empty stock forward
Works it out and shows you
Lists consumers due for the 5-yearly inspection by area and drafts visit messages
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amIssue cylinders and routes
- 1Issue full cylinders to each delivery boy against cash memos
- 2Check seals and weigh a sample
10:00 amBooking backlog review
- 1Bookings pending beyond 48 hours by area
- 2Plan an extra truck or a Sunday delivery if needed
11:00 amPlant truck receipt and empties return
- 1Count fulls received and empties sent against the plant invoice
- 2Set aside leaking or underweight cylinders for return
6:30 pmDelivery boys' cash and empties settlement
- 1Delivered with DAC, returned and empties per delivery boy
- 2Cash and online collections against delivered memos
Every week
TueWeekly mandatory inspection plan
- 1List consumers due for 5-yearly inspection by area
- 2Book visits and carry hoses
SatCommercial accounts statements
- 1Statements to hotels and dhabas; follow up overdue
Every month
2ndMonthly stock reconciliation with the plant
- 1Full and empty count matched with the oil company's books
- 2Cylinders with customers (deposits) matched with connections
Every year
AprYearly PESO, stamping and fire checks
- 1PESO godown licence valid; scales stamped
- 2Fire extinguishers refilled; safety drill for staff
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Refill delivery
- 1Booked and cash memo raised
- 2Issued from godown
- 3Delivered with DAC
- 4Cash and empty settled
Mandatory safety inspection
- 1Due and booked
- 2Inspected and hose checked
- 3Recorded in the system
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Delivery sheets
Godown stock
Safety inspections
Cylinder handling and leak safety
No leaks, fires or underweight cylinders
Delivery and connection rules
Fair delivery and no diversion
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Domestic LPG refill 14.2 kg | 2711 | 5% |
| Commercial LPG cylinder 19 kg | 2711 | 18% |
| 5 kg free trade LPG cylinder | 2711 | 5% |
| Mandatory safety inspection | 998729 | 18% |
| Installation and demonstration | 998729 | 18% |
| Two-burner gas stove | 7321 | 18% |
| LPG rubber hose | 4009 | 18% |
| Domestic gas customer card | 998729 | 18% |
- PESO licence (fuel, gas or explosives)
- Weighing scale stamping
- GST registration
- Shops and Establishments registration
- Trade licence
- Fire NOCIf it applies
- PF registration (EPFO)
- ESI registration (ESIC)
- Vehicle permitIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
DistributorIndents and payments, compliance, staff, oil company relations.
Showroom staffNew connections and KYC, bookings, complaints, cash memos.
Godown keeperReceives trucks, stock of full and empty, issues to delivery.
Delivery boyDelivers refills, collects DAC, cash and empties.
MechanicInstallations, mandatory inspections, leak complaints.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an LPG distributor?
Type one line about your business when you sign up, for example "LPG distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Fuel, energy and recycling
Other traders and distributors in fuel, energy and recycling
Run an LPG distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes