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Fuel, energy and recycling · Traders and distributors

MatruOS for a used cooking oil aggregator

Set up the way a used cooking oil aggregator runs: spread between the price paid to food businesses and the price from biodiesel, oleochemical and soap plants, after losses for water and sludge. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Fuel, energy and recyclingReady when you sign up

  • 8routines on a timetable
  • 1workflows with approvals
  • 2SOPs and checks
  • 3registers of your own
  • 3jobs for your AI team
  • 6licences tracked

7-day free trial, no card needed.

What this solves

What a used cooking oil aggregator deals with today, and what MatruOS sets up for it

01Today

Outlets ask for proof of disposal for the FSSAI inspector and paper receipts get lost. Vans run half-empty because routes are not planned by oil volume.

02In MatruOS

MatruOS sets up 8 routines, 1 workflow, 3 registers and 6 licences for a used cooking oil aggregator, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Food business
  2. aggregator
  3. biodiesel or oleochemical plant

Your customers

  • Biodiesel plants
  • Oleochemical and fatty acid makers
  • Soap makers
  • UCO exporters

Your suppliers

  • Restaurants and hotels
  • QSR outlets
  • Namkeen and snack factories
  • Caterers and canteens
  • Sweet shops

Credit and cash

Pays food businesses cash or UPI at pickup, chains monthly against a statement; plants pay 15-30 days after their own test

Cash out daily on routes; one tanker (10-20 tonnes) sold every 1-3 weeks; money tied up for 3-6 weeks

Your screens use your words

  • CustomerPlant
  • OrderPickup
  • ItemUsed oil
  • InvoiceBill
  • SupplierOutlet

How it works

How MatruOS is set up for a used cooking oil aggregator

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Used cooking oil aggregator", typed when you sign up.
  2. Recognised as a used cooking oil aggregatorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a used cooking oil aggregator

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Operations head

Plans the day's route from pickup days and each outlet's usual volume, and lists outlets overdue for pickup

Reads outlets on route and pickup receipts

Works it out and shows you

Accountant

Prepares chain statements, lists plant bills overdue and compares plant accepted weights with dispatch weights

Reads pickup receipts and tank and dispatch lots

Asks you before sending

Support agent

Drafts each outlet's monthly disposal certificate with litres and dates for its FSSAI file

Reads pickup receipts and outlets on route

Asks you before sending

1 / 3

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day3

  • 9:30 amMorning route pickupRoute collector · 3 steps
    1. 1Pick up full cans and leave empty ones at each outlet on today's route
    2. 2Check for water layer and food bits; refuse adulterated or mixed oil
    3. 3Measure or weigh and pay; give a receipt with the outlet's FSSAI number
  • 4:00 pmSettle and drain the day's oilGodown hand · 3 steps
    1. 1Pour cans through mesh into the settling tank
    2. 2Drain bottom water and sludge from yesterday's tank
    3. 3Wash cans and stack for tomorrow
  • 7:00 pmCollector cash and receipts tallyAccountant · 2 steps
    1. 1Match receipts with cash and UPI paid out
    2. 2Enter receipts in the pickup log

Every week1

  • FriWeekly tanker to plantOwner · 3 steps
    1. 1Test FFA and moisture of the lot
    2. 2Weigh tanker at the weighbridge and send with invoice and e-way bill
    3. 3Compare plant's accepted weight and deductions when the GRN comes

Every month2

  • 5thMonthly statements to chains and dues from plantsAccountant · 2 steps
    1. 1Send each chain its monthly quantity and payment statement
    2. 2List plant bills unpaid beyond 30 days
  • 7thMonthly collection report for outlets and FSSAIAccountant · 2 steps
    1. 1Outlet-wise litres collected last month
    2. 2Send each outlet its RUCO certificate of disposal for its file

Every year1

  • MarFSSAI and trade licence renewalOwner · 2 steps
    1. 1Renew FSSAI registration and trade licence
    2. 2Renew contracts and rates with plants for the year

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Outlet pickup to plant sale

  1. 1Picked up with receiptRoute collector
  2. 2Settled and drainedGodown hand
  3. 3Lot testedOwner
  4. 4Price and buyer agreedOwnerNeeds approval
  5. 5Tanker dispatchedGodown hand
  6. 6Plant GRN and paymentAccountant

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Pickup receipts

    Receipt number · Date · Outlet name · Outlet FSSAI number · Quantity · Unit · Rate · Paid by

  • Tank and dispatch lots

    Lot number · Tank · Quantity in · FFA % · Moisture % · Buyer plant · Dispatched kg (our weighbridge) · Plant accepted kg

  • Outlets on route

    Outlet · Phone · Route · Pickup day · Oil use per day (litres) · Agreed rate

  • Picking up used oil at an outlet

    Buy only discarded oil and give proof of disposal

    4 steps with checks

  • Lot quality before dispatch

    Avoid plant deductions and rejection

    3 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Empty oil tins resold (15 litre) · tin731018%
Used cooking oil (biodiesel grade) to plant · kg15185%
Used cooking oil (high FFA) to soap or oleochemical maker · kg15185%
Settled sludge and tank bottoms · kg15225%
  • FSSAI food licenceFSSAI (Food Safety and Standards Authority of India)
  • GST registrationGST department (GSTN)
  • Trade licenceMunicipal corporation or panchayat
  • Pollution consent (CTO)State Pollution Control BoardIf it applies
  • Fire NOCState fire and emergency servicesIf it applies
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)If it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

OwnerSets buying rates, signs outlets and plants, sells tankers, handles FSSAI.
Route collectorDrives the van, collects cans, pays outlets, writes receipts.
Godown handSettles and filters oil, drains water, fills tankers.
AccountantOutlet statements, plant bills, monthly FSSAI collection report.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a used cooking oil aggregator?

Type one line about your business when you sign up, for example "Used cooking oil aggregator". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Fuel, energy and recycling

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All 37 business types in fuel, energy and recycling

Run a used cooking oil aggregator on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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Chat with the MatruOS team on WhatsApp, +91 97234 99901