Your customers
- Lubricant blenders and grease makers
- Lubricant producers and brands (EPR certificates)
- Furnace and boiler users (light fuel oil under rules)
- Bitumen and road contractors (residue)
Fuel, energy and recycling · Makers and factories
MatruOS for a used oil re-refiner
Set up the way a used oil re-refiner runs: selling re-refined base oil to lubricant blenders; selling EPR certificates to lubricant producers through the CPCB portal; light fuel oil and residue (asphalt extender) as by-products; collection fees from bulk generators in some cases. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a used oil re-refiner deals with today, and what MatruOS sets up for it
Today
Wet or mixed feed lowers yield and nobody links it to the supplier. Tanks run dry because collectors divert oil to illegal burners.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 4 registers and 11 licences for a used oil re-refiner, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Vehicle and factory
- workshop or bulk generator
- authorised collector
- re-refiner
- blender or lubricant brand
Your suppliers
- Authorised used oil collectors and aggregators
- Bulk generators (power plants, railways, fleets, factories)
- Workshops and service centres
- Clay, chemicals and packing suppliers
Credit and cash
Used oil bought cash or advance from aggregators (scarce feed); blenders pay base oil in 15-45 days; EPR certificate buyers 30-90 days after transfer
Feed bought ahead in tanker loads; 1-3 weeks processing; base oil paid in 1-1.5 months; certificates generated after quarterly returns and sold later
Your screens use your words
CustomerBuyerItemBase oilInvoiceTax invoiceproductGradeSupplierCollector
How it works
How MatruOS is set up for a used oil re-refiner
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Used oil re-refiner", typed when you sign up.
- Recognised as a used oil re-refinerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a used oil re-refiner
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Works out yield and losses for each batch and links low yields to supplier lots and water content
Works it out and shows you
Shows tank stock in days and drafts next week's feed buying plan with collector rates
Asks you before sending
Prepares quarterly portal figures tied to manifests, batches and invoices, works out certificates due and lists unpaid transfers
Asks you before signing
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:00 amDistillation shift log
- 1Column vacuum and bottom temperature every 2 hours
- 2Heater and vapour scrubber running; no oil mist at vents
- 3Cut volumes logged per tank
9:00 amReceive and test used oil tankers
- 1Manifest and supplier authorisation checked
- 2Water by settling or crackle test
- 3Chlorine screen negative (no mixed solvents or brake fluid)
4:00 pmTest each base oil batch
- 1Viscosity, flash point and colour of the batch
- 2Batch released or reprocessed
Every week
MonWeekly batch yield review
- 1Base oil, fuel oil, water and residue against feed per batch
- 2Link low yield to supplier lots (water, contamination)
ThuWeekly feed buying plan
- 1Tank stock days and next week's feed need
- 2Rates and quantities from authorised collectors
Every month
5thMonthly base oil and certificate dues
- 1Blender dues over 30 days
- 2Certificates transferred but unpaid
Every year
JunAnnual returns and authorisation renewal
- 1Annual return under the Hazardous Waste Rules and on the EPR portal by 30 June
- 2Authorisation, CTO, PESO and fire NOC dates checked
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Used oil lot to base oil sale
- 1Lot received with manifest
- 2Processed in a batch
- 3Product tested and releasedNeeds approval
- 4Sold and dispatched
EPR certificate sale
- 1Certificates generated on portal
- 2Price agreed with producerNeeds approval
- 3Transferred on portal and invoiced
- 4Payment received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Used oil inward and manifest
Processing batch record
Base oil quality and dispatch
EPR certificate ledger
Used oil feed acceptance
Take only legal, processable feed
Vacuum distillation safety
Prevent fires and odour and keep emissions in limit
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Re-refined base oil SN 150 grade | 27101980 | 18% |
| Re-refined base oil SN 500 grade | 27101980 | 18% |
| Light fuel oil (by-product) | 27101990 | 18% |
| Distillation residue (asphalt extender) | 2715 | 18% |
| EPR certificate (used oil) | 999432 | 18% |
- Hazardous waste authorisation
- Pollution consent (CTO)
- Factory licence
- Fire NOC
- PESO licence (fuel, gas or explosives)
- GST registration
- Udyam (MSME) registration
- PF registration (EPFO)
- ESI registration (ESIC)
- Boiler registration and certificateIf it applies
- Weighing scale stamping
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
ProprietorBuys feed from collectors, sells base oil and certificates, handles CPCB and SPCB.
Plant managerRuns the distillation, vacuum and heater, plans batches.
ChemistTests feed and product and signs quality sheets.
OperatorRuns pumps and columns per shift and logs temperatures and vacuum.
Compliance clerkManifests, portal returns, TSDF records and consents.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a used oil re-refiner?
Type one line about your business when you sign up, for example "Used oil re-refiner". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Fuel, energy and recycling
Other makers and factories in fuel, energy and recycling
Run a used oil re-refiner on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes