Your customers
- Working couples
- Families with newborns (japa)
- Elderly people and their children abroad
- NRIs
- Small offices and clinics
Gifts, home and everyday services · Services
MatruOS for a domestic help placement agency
Set up the way a domestic help placement agency runs: placement fee from employer (usually one month's salary), replacement charges after the guarantee period, monthly service fee in the managed model, training and verification charges. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a domestic help placement agency deals with today, and what MatruOS sets up for it
Today
Replacements owed within the guarantee forgotten until the employer complains. Matching done from memory and phone contacts; requirements wait days.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 3 registers and 4 licences for a domestic help placement agency, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Source-district recruiter
- agency
- household employer
Your suppliers
- Source-village recruiters and community contacts
- Local police station (verification)
- Training trainers
- Travel agents and bus operators
- Classified ad and job portals
Credit and cash
Placement fee paid after the trial (2-5 days); managed model monthly in advance; worker salaries direct from employer to worker's bank account
Fees on each placement; replacements are unpaid work during the guarantee; peaks after festivals when workers leave
Your screens use your words
CustomerEmployerOrderRequirementItemPlacementInvoiceFee receiptemployeeWorker
How it works
How MatruOS is set up for a domestic help placement agency
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Domestic help placement agency", typed when you sign up.
- Recognised as a domestic help placement agencyRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a domestic help placement agency
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Ranks available verified workers for each open requirement by area, role, hours, live-in, language, diet and budget
Works it out and shows you
Lists replacements owed, guarantees ending this week and fees not yet collected after trial, and drafts messages to employers
Asks you before sending
Lists placed or available workers whose police verification is pending over 15 days and drafts follow-up notes
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amNew worker intake and documents
- 1ID proof seen and copied; photo taken
- 2Age 18 or over
- 3Police verification form filled and submitted
10:00 amGuarantee and replacement tracker
- 1Workers who left within the guarantee; replacement owed
- 2Guarantees ending this week
11:00 amMatch requirements with available workers
- 1Open requirements by area, role, hours, language and budget
- 2Available verified workers shortlisted for each
5:00 pmTrial-day and new placement follow-up
- 1Call employers and workers on trial or in their first month
- 2Fee collected after a successful trial
Every week
WedWeekly police verification status
- 1Verifications pending more than 15 days; follow up with the police station
- 2Employers told of status
Every month
7thMonthly fees, salaries and registration check
- 1Managed-model fees received; workers' salaries paid to bank accounts
- 2Fees from last month's placements collected
Every year
AprRegistration renewal and terms review
- 1Renew state placement-agency registration and shop licence
- 2Review fee and replacement terms; reprint agreement
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Requirement to placement
- 1Requirement taken
- 2Verified worker shortlisted
- 3Trial of 2-5 days
- 4Agreement signed and fee paidNeeds approval
- 5Placed with guarantee
Replacement within guarantee
- 1Employer reports worker left
- 2Reason recorded
- 3Replacement shortlisted and trialled
- 4Replacement confirmedNeeds approval
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Worker profiles
Placements
Employer requirements
Worker verification
Place only safe, adult, verified workers
Placement agreement
Clear terms for employer and worker
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Placement fee (part-time maid) | 998512 | 18% |
| Placement fee (full-time or live-in maid) | 998512 | 18% |
| Placement fee (cook) | 998512 | 18% |
| Placement fee (nanny or japa) | 998512 | 18% |
| Placement fee (elder-care attendant) | 998512 | 18% |
| Placement fee (driver) | 998512 | 18% |
| Managed service fee | 998513 | 18% |
| Replacement after guarantee | 998512 | 18% |
| Police verification and documents help | 998512 | 18% |
- Shops and Establishments registration
- GST registrationIf it applies
- Udyam (MSME) registrationIf it applies
- Trade licenceIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Agency ownerMeets employers, sets fees, approves placements, handles disputes, deals with police and labour office.
Placement coordinatorMatches workers, arranges trials, follow-up calls, replacements.
RecruiterBrings workers from source districts, checks references.
Office assistantWorker files, verification forms, receipts, agreements.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a domestic help placement agency?
Type one line about your business when you sign up, for example "Domestic help placement agency". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Gifts, home and everyday services
Other services in gifts, home and everyday services
Run a domestic help placement agency on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes