Your customers
- Households and car owners
- Companies, schools and hospitals with vehicles
- Fleet and taxi owners
- Hotels and event planners
- NRIs and senior citizens
Gifts, home and everyday services · Services
MatruOS for a driver supply agency
Set up the way a driver supply agency runs: placement fees (usually one month's salary); monthly margin on payroll drivers billed to clients; hourly, daily and outstation on-call driver charges; verification and replacement fees. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a driver supply agency deals with today, and what MatruOS sets up for it
Today
Drivers do not turn up; clients call at 07:30 and the backup is found by luck. Licences expire and police verification is missing for placed drivers.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 3 registers and 8 licences for a driver supply agency, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Driver pool
- agency (verification, matching, payroll)
- household, company or fleet
Your suppliers
- Drivers (permanent pool and on-call)
- Verification agencies
- Training schools
Credit and cash
Placement fee paid on joining (part refundable on early exit by some agencies); payroll clients billed monthly and pay in 15-45 days; drivers paid by the 7th; on-call paid at booking or same day
Agency pays payroll drivers before clients pay; PF and ESI by the 15th; advances to drivers recovered from salary
Your screens use your words
CustomerClientOrderRequirementItemDriverInvoiceBillSupplierDriverJobPlacement
How it works
How MatruOS is set up for a driver supply agency
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Driver supply agency", typed when you sign up.
- Recognised as a driver supply agencyRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a driver supply agency
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists absent drivers and uncovered clients each morning, suggests the nearest available backup and drafts messages to driver and client
Asks you before sending
Flags drivers with licences or badges expiring in 60 days and placed drivers missing police verification
Works it out and shows you
Works out each payroll driver's pay and deductions and each client's bill with statutory costs, margin and GST
Asks you before paying and sending
Ages client dues and drafts reminders with the attendance sheet attached
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:00 amMorning attendance and replacements
- 1Check every payroll driver has reported; call no-shows
- 2Send a backup driver to each uncovered client by 08:00
- 3Tell the client the backup's name and phone
9:00 amOn-call and outstation booking desk
- 1Confirm today's and tomorrow's on-call bookings with drivers
- 2Share driver details with the customer; take advance for outstation
12:00 pmNew driver document and licence check
- 1Check licence on Parivahan for class, validity and badge
- 2Copy of Aadhaar and address proof; photo
- 3Submit police verification form
Every week
MonLicence and verification expiry check
- 1List drivers whose licence or badge expires in 60 days
- 2List placed drivers without police verification on file
Every month
1stMonthly client bills and driver payroll
- 1Total days and overtime per payroll driver from attendance
- 2Bill each client salary plus PF, ESI, bonus share, margin and 18% GST
- 3Owner approves payroll; pay drivers by the 7th; deposit PF and ESI by the 15th
20thClient dues follow-up
- 1List client bills unpaid past 30 days
- 2Send reminders with attendance sheet; warn before withdrawing drivers
Every year
AprAnnual contract and rate revision
- 1Revise salaries for minimum wage changes and client contracts
- 2Renew shop registration, professional tax and labour licences
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Permanent driver placement
- 1Requirement taken
- 2Verified drivers shortlisted
- 3Trial drive done
- 4Client selects driverNeeds approval
- 5Fee collected and agreement signed
- 6Replacement period closed
Payroll driver supply to a company
- 1Contract and rate agreedNeeds approval
- 2Drivers deployed with papers
- 3Attendance collected monthly
- 4Bill raised
- 5Payment received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Driver register and documents
Client requirement and placement register
Payroll driver attendance and pay
Driver verification before placement
Place only drivers with valid licences and clean records
Driver conduct and handover
Clients trust the agency's drivers
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Permanent driver placement fee (one month salary) | 998512 | 18% |
| Payroll driver supply (salary plus margin) | 998519 | 18% |
| Commercial vehicle driver supply (with badge) | 998519 | 18% |
| On-call driver (4 hours in city) | 998519 | 18% |
| On-call driver (full day 12 hours) | 998519 | 18% |
| Outstation driver per day (plus food and stay) | 998519 | 18% |
| Night or airport pick-up charge | 998519 | 18% |
| Replacement driver within guarantee | 998512 | 18% |
| Background and police verification charge | 998521 | 18% |
- Shops and Establishments registration
- GST registration
- Professional tax registration
- Contract labour licenceIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Trade licenceIf it applies
- Udyam (MSME) registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerMeets companies and fleet clients, signs contracts, fixes fees and margins, approves advances and blacklists.
CoordinatorTakes requirements, sends drivers for trial, arranges replacements and on-call bookings, chases attendance.
Verification and accounts executiveChecks licences and IDs, files police verification, runs payroll, bills clients, files PF, ESI and GST returns.
DriverDrives the client's vehicle, keeps the log book, reports absence before 07:00.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a driver supply agency?
Type one line about your business when you sign up, for example "Driver supply agency". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Gifts, home and everyday services
Other services in gifts, home and everyday services
Run a driver supply agency on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes