Your customers
- Retail jewellery chains
- Independent family jewellers
- Export buyers
- Online jewellery brands
Jewellery and diamonds · Makers and factories
MatruOS for a diamond and studded jewellery maker
Set up the way a diamond and studded jewellery maker runs: margin on gold, diamonds and labour per piece; certification and hallmarking passed on; export and domestic chain orders. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a diamond and studded jewellery maker deals with today, and what MatruOS sets up for it
Today
Piece costing done roughly; margin on each order unknown until month end. Memo parcels overrun their due date or come up short on return.
In MatruOS
MatruOS sets up 10 routines, 2 workflows, 3 registers and 10 licences for a diamond and studded jewellery maker, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Bullion + diamonds (trader memo)
- CAD and casting
- studded maker
- hallmarking and lab
- retailer or export buyer
- customer
Your suppliers
- Bullion dealer or bank (gold metal loan)
- Diamond traders (memo)
- Coloured gem dealers
- CAD and casting job units
- Gem labs (IGI SGL GIA)
- Hallmarking centre
Credit and cash
Diamonds on memo 30-90 days, then bill; gold cash or metal loan; retailers 30-90 days or metal plus labour; exports on LC or DA 60-90 days
Diamonds are the biggest value per piece. Memo goods must be billed or returned by the due date, while retailers pay 30-90 days later. Gold metal loans carry the gold rate risk.
Your screens use your words
CustomerBuyerItemPieceInvoiceBillSupplierDiamond traderproductStyle
How it works
How MatruOS is set up for a diamond and studded jewellery maker
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Diamond and studded jewellery maker", typed when you sign up.
- Recognised as a diamond and studded jewellery makerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a diamond and studded jewellery maker
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Closes each department's day by gold weight and stone count, flags bags over the loss allowance or with stones unaccounted and checks stone type against the memo
Works it out and shows you
Lists memo parcels due in 14 days with stones still unused and drafts the bill or return list
Works it out and shows you
Builds each lot's cost from gold, loss, stones, labour and certificate and compares it with the agreed price
Works it out and shows you
Ages buyer dues and metal balances and drafts statements and reminders
Asks you before sending
1 / 4
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amIssue gold and stones to departments
- 1Open job bags for today and weigh gold into each
- 2Stone in-charge counts and weighs stones into the bag
- 3Departments sign for weight and count
3:00 pmQC, certification and hallmarking dispatch
- 1Tap test and loupe check for loose stones
- 2Check stone type against the memo: natural or laboratory-grown
- 3Weigh, tag and send lots to the lab and hallmarking centre
6:30 pmClose the day by weight and count in every department
- 1Weigh work, filings and sweeps returned per worker
- 2Count stones set, broken and returned
- 3Flag any bag over the loss allowance or with a missing stone
Every week
MonMemo due dates and bill or return decision
- 1List memo parcels due in the next 14 days
- 2Decide bill or return per parcel with the owner
- 3Return unused stones with count and carat check
SatSetter and polisher wages by piece
- 1Total pieces and stones set per setter at piece rates
- 2Deduct broken stones beyond allowance as per policy; owner approves
FriCost each finished lot before billing
- 1Gold weight × rate plus loss, diamonds carats × memo rate, labour and certificate
- 2Compare with the price agreed with the buyer
Every month
5thBuyer dues and metal account statements
- 1Ages each buyer's dues and metal balances
- 2Send statements and reminders
28thMonthly stone and gold stock audit
- 1Count and weigh all loose stones against the memo book
- 2Weigh gold in every department and the safe
- 3Refine collected sweeps and filings every quarter
Every year
MarRenew jewellers block insurance and year-end audit
- 1Renew jewellers block policy and update sums insured
- 2Year-end physical stock of gold, stones and work in progress
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Buyer order to dispatch
- 1CAD made and buyer approvesNeeds approval
- 2Printed and cast
- 3Stones issued by count and carat
- 4Set filed and polished
- 5QC and stone check
- 6Certified and hallmarked
- 7Invoiced and dispatched
Diamonds taken on memo
- 1Parcel received and counted
- 2Natural or laboratory-grown screened
- 3Owner accepts the memo termsNeeds approval
- 4Billed or returned by due date
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Diamond memo and stone book
Job bag (piece tracking)
Buyer orders
Gold and stone custody through departments
Account for every stone and gram from memo to finished piece
Natural and laboratory-grown disclosure
Never mix or misdescribe stones
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| 18K diamond ring (natural) | 7113 | 3% |
| 18K diamond earrings (pair) | 7113 | 3% |
| 18K diamond pendant | 7113 | 3% |
| 14K laboratory-grown diamond ring | 7113 | 3% |
| 18K diamond bangle | 7113 | 3% |
| Coloured stone and diamond set | 7113 | 3% |
| Diamond setting job work for retailer | 998892 | 3% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- BIS hallmarking registration
- Import Export Code (IEC)If it applies
- Export council membership (RCMC)If it applies
- Factory licenceIf it applies
- GST Letter of Undertaking (LUT) for exportsIf it applies
- Insurance policyIf it applies
- FIU-IND registration (PMLA)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerTakes buyer orders, buys and memos diamonds, prices pieces, approves credit and excess loss.
Production managerOpens job bags, plans departments, tracks delivery dates.
CAD designerMakes CAD files and renders for buyer approval, sends for 3D print.
Stone in-chargeKeeps the diamond memo book, sorts and issues stones by count and carat, checks natural against laboratory-grown.
SetterSets stones by wax, prong, micro or pave setting, returns broken stones.
Polisher and QCPre-polish, final polish and rhodium, checks loose stones, weighs and tags.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a diamond and studded jewellery maker?
Type one line about your business when you sign up, for example "Diamond and studded jewellery maker". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Jewellery and diamonds
Other makers and factories in jewellery and diamonds
Run a diamond and studded jewellery maker on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes