Your customers
- Overseas polished buyers and jewellery makers
- Indian diamond jewellery makers
- Traders and brokers
- Retail jewellers for solitaires
Jewellery and diamonds · Makers and factories
MatruOS for a diamond manufacturer-exporter
Set up the way a diamond manufacturer-exporter runs: margin between rough cost plus manufacturing cost and the sale price of polished diamonds in India and abroad. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 8
- 2
- 2
- 3
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- 12
What this solves
What a diamond manufacturer-exporter deals with today, and what MatruOS sets up for it
Today
A lot's real profit is known months later, after the last parcel sells. Packets spread across 10-50 karkhanas with different yields and delays.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 12 licences for a diamond manufacturer-exporter, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Rough source
- manufacturer-exporter
- karkhanas
- manufacturer-exporter
- polished market or diamond jewellery maker
Your suppliers
- Rough sights and tenders
- Antwerp and Dubai rough dealers
- Job-work karkhanas
- Planning and laser bureaus
- Grading labs
- Insured couriers
Credit and cash
Rough paid within days or on short credit, often through bank packing credit or rough finance; polished sold on memo with 30-120 days; karkhanas paid weekly to monthly
Rough to cash takes 4-8 months; bank limits are drawn against stock and export receivables, renewed yearly against stock statements
Your screens use your words
CustomerBuyerItemLotproductParcel
How it works
How MatruOS is set up for a diamond manufacturer-exporter
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Diamond manufacturer-exporter", typed when you sign up.
- Recognised as a diamond manufacturer-exporterRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a diamond manufacturer-exporter
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists packets overdue at each karkhana and compares yield and breakage by karkhana for the week
Works it out and shows you
Builds profit per rough lot from rough cost, job charges, lab fees, sales and stock at current prices, and compares actual yield with the purchase plan
Works it out and shows you
Prepares the monthly stock and receivables statement for the bank in its format, with ageing of export dues
Asks you before sending
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amPackets out and back from karkhanas
- 1Weigh and count each packet going out and coming back
- 2Note yield against plan for each returned packet
- 3Keep lab-grown and natural flows separate
11:30 amAssort polished and make parcels
- 1Sort by sieve, shape, colour and clarity under daylight lamps
- 2Pick stones of 0.30 ct and above for lab grading
- 3Enter parcels into stock by lot
Every week
MonKarkhana yield and overdue packets
- 1List packets held by each karkhana over the agreed days
- 2Compare yield and breakage by karkhana
ThuMemo and receivables follow-up
- 1Memos older than 30 days: call back or convert to sale
- 2Overdue receivables listed for the partner
Every month
7thLot profit and loss
- 1For each lot: rough cost, job charges, lab fees, sales and stock left at today's prices
- 2Compare actual yield and value with the plan made at purchase
15thBank stock and receivables statement
- 1Stock by rough, in-process and polished at cost
- 2Export receivables by age and buyer
- 3Submit to the bank before the due date
Every year
Oct, NovDiwali closing and year-end stock count
- 1Bring back all packets from karkhanas before Diwali
- 2Full stock count by lot; books closed and new ones opened on Labh Pancham
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Rough lot to sale
- 1Rough bought with KP certificateNeeds approval
- 2Scanned and planned
- 3Packets out to karkhanas
- 4Polished back and assorted
- 5Large stones graded at a lab
- 6Sold on memo or exportedNeeds approval
- 7Payment received and lot closed
Export shipment
- 1Invoice and packing list made
- 2Partner approves price and creditNeeds approval
- 3Customs at diamond clearance centre
- 4Shipped by insured courier
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Rough lot book
Packets at karkhanas
Sales, memos and receivables
Lot and origin traceability
Prove where every stone came from and keep lab-grown out
Memo and credit control
Limit risk on goods out on memo
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Polished diamonds round (export parcel) | 71023910 | 1.5% |
| Polished diamonds fancy shapes | 71023910 | 1.5% |
| Certified polished solitaire | 71023910 | 1.5% |
| Polished melee for jewellery makers | 71023910 | 1.5% |
| Rejection and boart (industrial) | 71022100 | 0.25% |
| Export of polished diamonds (zero-rated under LUT) | 71023910 | 0% |
- GST registration
- PAN
- Import Export Code (IEC)
- Export council membership (RCMC)
- GST Letter of Undertaking (LUT) for exports
- Udyam (MSME) registration
- Shops and Establishments registration
- FIU-IND registration (PMLA)
- Insurance policy
- Factory licenceIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
PartnerBuys rough, sets selling prices, manages bank limits, approves memos and credit.
PlannerScans rough, chooses plans, estimates yield and value.
Factory managerSends packets to karkhanas, receives polished, checks yield.
AssorterSorts polished by size, shape, colour and clarity, makes parcels, sends stones to the lab.
AccountantKeeps lot books and export documents, files GST and LUT, prepares bank stock statements, keeps KYC.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a diamond manufacturer-exporter?
Type one line about your business when you sign up, for example "Diamond manufacturer-exporter". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Jewellery and diamonds
Other makers and factories in jewellery and diamonds
Run a diamond manufacturer-exporter on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes