Your customers
- Sand traders and truck owners
- Builders and contractors
- Government work departments
- Tractor owners supplying villages
Mining and quarrying · Makers and factories
MatruOS for a sand ghat leaseholder
Set up the way a sand ghat leaseholder runs: sale of river sand per tractor-trolley, truck, cft, cubic metre or tonne at the ghat and from licensed stockyards during the ban. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a sand ghat leaseholder deals with today, and what MatruOS sets up for it
Today
Challans issued and cash collected do not match at day end. Odd challans (night times, wrong capacities, invalid vehicles) bring audit objections and penalties.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 8 licences for a sand ghat leaseholder, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- river ghat (state-auctioned)
- leaseholder
- trader or truck owner
- builder or site
Your suppliers
- State mines department (lease, bid instalments, e-challans)
- Poclain and loader hire
- Diesel pumps
- Labour (loaders)
- CCTV and weighbridge vendors
Credit and cash
Almost all sales are cash or UPI before the challan. Government works pay on bills, slowly. Bid instalments are paid in advance each quarter or year, with security and performance guarantees held by the state.
Huge upfront bid money and security before the season. Cash comes in daily from October to June. During the monsoon ban there is no income except stockyard sales, while instalments and guards are still paid.
Your screens use your words
CustomerGaadi (vehicle) ownerOrderLoadingItemSandInvoiceChallanquantityCft (cubic metre)documentE-challan
How it works
How MatruOS is set up for a sand ghat leaseholder
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Sand ghat leaseholder", typed when you sign up.
- Recognised as a sand ghat leaseholderRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a sand ghat leaseholder
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Totals challans by vehicle type and rate against cash, UPI and credit, flags shortages, and lists vehicles with no challan or repeat challans
Works it out and shows you
Tracks quantity used against the annual sanction, projects when it runs out, and flags challans with night times, odd capacities or invalid vehicles
Works it out and shows you
Reminds of bid instalments, DMF, EC compliance reports, replenishment study and consent renewal dates with amounts
Asks you before paying
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
6:00 amGhat opening at sunrise
- 1Check CCTV and the check gate are working; note camera status
- 2Mark today's working block inside the boundary pillars
- 3Depth in the working block within the EC limit
7:00 amVehicle loading and e-challan through the day
- 1One e-challan per vehicle for its real capacity and quantity
- 2No vehicle leaves without challan and payment
- 3Covered load; vehicle registration valid for goods
6:00 pmSunset close and night lock
- 1Stop all mining and loading at sunset
- 2Park poclains away from the river; guards on duty
7:30 pmDaily challan and cash balance
- 1Challans issued × rate equals cash plus UPI plus credit
- 2Bank the cash; note shortages against the munshi
Every week
MonWeekly sanctioned quantity and anomaly review
- 1Quantity used against the annual sanction; pace for the season
- 2Review challans with odd times, repeat vehicles or wrong capacities
Every month
1stMonthly instalment and condition check
- 1List bid instalments, DMF and reports due in the next 60 days
- 2Arrange funds; file returns on the state portal
Every year
NovAnnual replenishment survey and EC report
- 1Commission the post-monsoon drone survey and replenishment study
- 2File the EC compliance report; renew consent
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Ghat auction to start of mining
- 1Bid placed in e-auctionNeeds approval
- 2Security and first instalment paid
- 3Mining plan and EC obtained
- 4Pillars fixed; CCTV and gate installed
- 5Agreement signed and challan login live
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Vehicle loading and e-challan
Lease instalments and conditions
Sanctioned quantity balance
Sand mining conditions at the ghat
Keep the lease alive by mining only where, when and how deep it allows
E-challan and vehicle dispatch
Every load leaves on a true challan within the vehicle's capacity
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| River sand per truck (approx 600 cft) | 25051019 | 5% |
| River sand per tractor-trolley (approx 100 cft) | 25051019 | 5% |
| River sand by weight | 25051019 | 5% |
| Coarse sand or bajri for concrete | 25051019 | 5% |
| Stockyard sand during ban (secondary point) | 25051019 | 5% |
| Loading charge per vehicle | 996719 | 18% |
- Mining lease or quarry permit
- Pollution consent (CTO)
- GST registration
- Udyam (MSME) registration
- PAN
- Weighing scale stampingIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Leaseholder (thekedar)Pays bid instalments, sets prices, handles mines department and police, partners.
Ghat munshiGenerates e-challans, counts vehicles, collects cash and UPI.
Site supervisorRuns poclains and labour, keeps mining inside pillars and depth, handles check gate.
AccountantDaily cash and challan balance, instalments, GST and returns.
Guards and check-gate staffStop vehicles without challan, watch night and ban periods, CCTV.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a sand ghat leaseholder?
Type one line about your business when you sign up, for example "Sand ghat leaseholder". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Mining and quarrying
Other makers and factories in mining and quarrying
Run a sand ghat leaseholder on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes