Your customers
- National and state distributors
- Wholesalers in Kashmere Gate, Mayapuri and similar markets
- Tractor and two-wheeler spares wholesalers
- Exporters
Vehicles and garages · Makers and factories
MatruOS for an aftermarket spare parts maker
Set up the way an aftermarket spare parts maker runs: branded replacement parts sold to distributors at a price list below MRP; exports to Africa, Middle East and SAARC. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 7
- 2
- 2
- 3
- 3
- 10
What this solves
What an aftermarket spare parts maker deals with today, and what MatruOS sets up for it
Today
Thousands of part numbers; slow movers block cash while fast movers run out. Scheme accruals and claims are argued every quarter.
In MatruOS
MatruOS sets up 7 routines, 2 workflows, 3 registers and 10 licences for an aftermarket spare parts maker, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Maker
- national distributor
- state wholesaler
- retailer
- mechanic
- vehicle owner
Your suppliers
- Steel and casting suppliers
- Friction material and rubber compound makers
- Heat treatment, plating and machining job workers
- Carton and label printers
Credit and cash
Distributors 30-90 days with quarterly schemes; steel on cash to 15 days; job workers monthly
Wide SKU range means 3-4 months of finished stock; distributor credit adds 2-3 months more. Schemes are settled by credit note each quarter.
Your screens use your words
CustomerDistributorOrderIndentItemPart numberInvoiceBillproductPartSupplierVendor
How it works
How MatruOS is set up for an aftermarket spare parts maker
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Aftermarket spare parts maker", typed when you sign up.
- Recognised as an aftermarket spare parts makerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an aftermarket spare parts maker
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Ranks part numbers by 90-day sales and stock cover, proposes this week's batches and flags job-work lots that hold them up
Works it out and shows you
Ages each distributor, drafts statements and reminders, and lists indents to hold above the credit limit
Asks you before sending
Accrues each distributor's scheme monthly, checks claims against it, drafts credit notes and flags price-list or MRP changes that need new labels
Asks you before sending
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amPick and pack distributor indents
- 1Pick lines from stock by part number and mark lines short
- 2Every box carries MRP, net quantity, maker address, month of manufacture and customer care number
- 3Invoice, e-way bill and LR handed to transporter by 17:00
11:30 amJob-work challan follow-up
- 1List challans out with heat treaters, platers and machinists and their age
- 2Call for returns needed for this week's batches; note weight loss and rejects on return
Every week
MonWeekly SKU velocity and batch plan
- 1Rank part numbers by last 90 days' sales and current stock
- 2Plan batches only for fast and medium movers short of 6-8 weeks' cover; stop slow movers
ThuDistributor outstanding follow-up
- 1Age each distributor's bills; hold dispatch above the limit on owner approval
- 2Send statements and reminders
Every month
5thMonthly scheme accrual and quarterly settlement
- 1Accrue each distributor's scheme on the month's billing
- 2In the quarter's first month, settle by credit note after owner approval
Every year
AprJob-work return (ITC-04) and yearly price list
- 1File ITC-04 for goods sent to and received from job workers
- 2Issue the new price list and MRP changes; reprint labels for changed MRPs
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Distributor indent to payment
- 1Indent received
- 2Credit limit checkedNeeds approval
- 3Picked and packed
- 4Invoiced and handed to transporter
- 5Payment received
Quarterly scheme settlement
- 1Scheme accrued
- 2Distributor claim checked
- 3ApprovedNeeds approval
- 4Credit note issued
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Part number catalogue
Distributor indents and dispatch
Scheme and claims
Packing and MRP labelling
Every box is legal to sell and hard to copy
Job-work material control
No material lost or kept too long at job workers
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Two-wheeler clutch plate set | 8714 | 18% |
| Two-wheeler brake shoe set | 8714 | 18% |
| Two-wheeler clutch or accelerator cable | 8714 | 18% |
| Tractor clutch plate | 8708 | 5% |
| Tractor king pin kit | 8708 | 18% |
| Tractor hydraulic pump repair kit | 8413 | 5% |
| Engine valve set | 8409 | 18% |
| Piston ring set | 8409 | 18% |
| Suspension rubber bush | 4016 | 18% |
- GST registration
- Udyam (MSME) registration
- Packaged commodities registration (Legal Metrology)
- Trademark
- Factory licenceIf it applies
- Pollution consent (CTO)If it applies
- BIS licence (ISI mark)If it applies
- Import Export Code (IEC)If it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerDistributor network and prices, schemes, new part numbers, brand protection.
Production and job-work coordinatorBatch plan by part number, job-work challans and returns.
Packing and dispatchBoxes, MRP labels and QR, packing by indent, LR.
Sales coordinatorTakes indents, follows distributor payments, handles complaints.
AccountantInvoices, scheme credit notes, GST and ITC-04.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an aftermarket spare parts maker?
Type one line about your business when you sign up, for example "Aftermarket spare parts maker". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Vehicles and garages
Other makers and factories in vehicles and garages
Run an aftermarket spare parts maker on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes