Your customers
- Tractor OEMs and tier-1 gearbox makers
- Industrial gearbox, pump and machine makers
- Aftermarket parts makers and distributors
- Export buyers
Vehicles and garages · Makers and factories
MatruOS for a gear and shaft maker
Set up the way a gear and shaft maker runs: per-piece price for finished gears and shafts; gear-cutting job work per piece or per module-tooth; heat treatment for others in medium units. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a gear and shaft maker deals with today, and what MatruOS sets up for it
Today
Lots stuck at heat treaters and nobody knows which order they hold. Heat treatment distortion and soft gears found late.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 3 registers and 8 licences for a gear and shaft maker, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Steel
- forging
- gear maker
- gearbox or tractor OEM, or aftermarket
Your suppliers
- Forging shops (blanks)
- Steel stockists
- Heat treatment job shops
- Hob, shaper cutter and shaving cutter makers and resharpeners
- Quench oil and gas suppliers
Credit and cash
OEMs pay 45-90 days; aftermarket buyers 30-60 days; forgings bought on 30 days; heat treaters monthly
Blanks and heat treatment are paid before customers pay; hobs are a large one-time cost per module; payment 45-90 days
Your screens use your words
OrderDrawing orderItemGearInvoiceBillproductGearSupplierVendor
How it works
How MatruOS is set up for a gear and shaft maker
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Gear and shaft maker", typed when you sign up.
- Recognised as a gear and shaft makerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a gear and shaft maker
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists lots out at each heat treater by age with the orders waiting on them, and compares rejects by heat treater
Works it out and shows you
Counts pieces per hob since last sharpening and reminds when a hob is due for resharpening or a spare is needed
Works it out and shows you
Lists bills past 45 days from acceptance per customer, works out MSMED interest and drafts reminders
Asks you before sending
Builds a cost sheet from blank weight, cutting minutes, heat treatment and grinding and drafts the quote
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amShift start hob setup and first gear check
- 1Mount hob, check hob runout and set module and helix
- 2Cut first gear and measure span or over-pin size
- 3Inspector signs first gear before the batch runs
11:00 amHeat treatment batch out and back
- 1Send shaved gears with job-work challan, weight and route cards
- 2On return, record hardness, case depth sample and distortion rejects
5:00 pmEvening inspection reports and dispatch
- 1Inspect finished lots and issue reports
- 2Dispatch only lots with a report
Every week
MonWeekly heat-treat and job-work tracker
- 1List lots with heat treaters by age and the orders they hold up
- 2Compare distortion and hardness rejects by heat treater
WedHob life and resharpening plan
- 1Pieces cut per hob since last sharpening
- 2Send hobs due for resharpening and order spares for running modules
FriQuote costing from drawing
- 1Blank weight, turning and hobbing minutes, heat treatment per kg and grinding
- 2Send quote with validity and steel price basis
Every month
7thMonthly receivables and MSME 45-day check
- 1List bills past 45 days by customer
- 2Send reminders and push eligible bills to TReDS
Every year
AprYearly gauge and master gear calibration
- 1Calibrate master gears, over-pin sets, micrometers and hardness tester at an accredited lab
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Drawing order to dispatch
- 1Drawing reviewed and quoted
- 2Order and sample approvalNeeds approval
- 3Blanks turned and teeth cut
- 4Heat treated
- 5Ground and inspected
- 6Dispatched and billed
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Gear route card
Heat treatment batches
Gear inspection report
Gear inspection
Every gear meets the drawing's size and accuracy class
Carburising and hardness control
Hard wearing teeth with a tough core and little distortion
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Tractor transmission gear | 8708 | 5% |
| Tractor bull gear | 8708 | 5% |
| Crown wheel and pinion set | 8708 | 18% |
| Spur gear (industrial) | 8483 | 18% |
| Helical gear (industrial) | 8483 | 18% |
| Splined shaft | 8483 | 18% |
| Sprocket | 8483 | 18% |
| Gear hobbing job work | 998898 | 18% |
- GST registration
- Udyam (MSME) registration
- Factory licence
- Pollution consent (CTO)If it applies
- Fire NOCIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Import Export Code (IEC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerQuotes by module and teeth, customer approvals, buys hobs, chooses heat treaters.
Production supervisorRoute cards, machine loading, hob changes.
Gear cutterHobbing, shaping and shaving setups.
Quality inspectorGear checks, hardness and case depth samples, inspection reports.
Stores and dispatchBlank inward, heat-treat challans, dispatch.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a gear and shaft maker?
Type one line about your business when you sign up, for example "Gear and shaft maker". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Vehicles and garages
Other makers and factories in vehicles and garages
Run a gear and shaft maker on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes