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Vehicles and garages · Makers and factories

MatruOS for an auto component maker

Set up the way an auto component maker runs: per-piece price agreed with the customer (with a raw-material index clause), tooling amortisation or one-time tool cost, machining job work for other tiers. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Vehicles and garagesReady when you sign up

  • 8routines on a timetable
  • 2workflows with approvals
  • 2SOPs and checks
  • 3registers of your own
  • 4jobs for your AI team
  • 10licences tracked

7-day free trial, no card needed.

What this solves

What an auto component maker deals with today, and what MatruOS sets up for it

01Today

Portal debit notes for rejection and delay are never matched; money goes silently. Steel price increases not claimed under the index clause.

02In MatruOS

MatruOS sets up 8 routines, 2 workflows, 3 registers and 10 licences for an auto component maker, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Steel, castings and forgings
  2. tier-3 job shop
  3. tier-2
  4. tier-1
  5. OEM
  6. dealer service

Your customers

  • Tier-1 suppliers
  • Vehicle and tractor OEMs
  • Larger tier-2 makers
  • Export buyers

Your suppliers

  • Steel mills and stockists
  • Foundries and forging shops
  • Heat treatment, plating and painting job workers
  • Cutting tool, gauge and coolant dealers
  • Packaging makers

Credit and cash

Customers pay 45-90 days from GRN, less debit notes; some pay through TReDS. Steel bought on 0-30 days; job workers paid monthly

Raw material is paid before the customer pays, so 2-3 months of sales sit in stock and receivables. Price-downs are agreed in April; steel index claims are made quarterly; rejection debits land monthly.

Your screens use your words

  • CustomerCustomer (OEM or tier-1)
  • OrderSchedule
  • ItemPart number
  • InvoiceInvoice with ASN
  • productPart
  • SupplierVendor

How it works

How MatruOS is set up for an auto component maker

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Auto component maker", typed when you sign up.
  2. Recognised as an auto component makerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for an auto component maker

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Operations head

Turns each customer's schedule balance into a day plan per part and machine, and flags parts short of material, job-work returns or approved PPAP

Reads schedule and dispatch register and stock and job-work returns

Works it out and shows you

Accountant

Matches each portal debit note to a GRN and rejection or delay record and drafts dispute letters for those with no support

Reads debit note register, GRNs and inspection register

Asks you before sending

Accountant

Lists invoices past 45 days from acceptance, works out MSMED interest and drafts reminders or a TReDS upload list

Reads schedule and dispatch register and payments

Asks you before sending

Accountant

Works out the steel or casting index change per part for the quarter and prepares the claim sheet for the customer

Reads agreed price and index base per part, quarter's index values and dispatch quantities

Asks you before sending

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How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day3

  • 8:00 amShift start first-off approvalLine inspector · 4 steps
    1. 1Check the first piece of each setup against the control plan
    2. 2Gauges used are within calibration date
    3. 3Critical dimension of first piece
    4. 4Sign the first-off tag; machine starts only after sign-off
  • 9:30 amDaily production plan against the portal scheduleProduction planner · 2 steps
    1. 1Pull today's call-offs and the month's balance per part from the customer portals
    2. 2Plan machines and shifts, flag parts short of material or job-work returns
  • 4:00 pmLot release, ASN and milk-run dispatchStores and dispatch · 3 steps
    1. 1Release only lots with final inspection OK and the lot tag
    2. 2Raise e-invoice and e-way bill, upload ASN on the customer portal
    3. 3Hand over bins to the milk-run truck and take the signed copy

Every week2

  • FriWeekly debit note and GRN reconciliationAccountant · 2 steps
    1. 1Download GRNs and debit notes from each portal
    2. 2Match each debit to a rejection report or delay record; mark the ones to dispute
  • TueMSME 45-day payment follow-upAccountant · 2 steps
    1. 1List invoices whose GRN is older than 45 days and still unpaid
    2. 2Send reminders citing MSMED Act s.15; push eligible bills to TReDS

Every month1

  • 3rdMonthly ppm, rejection and 8D reviewQuality engineer · 2 steps
    1. 1Customer ppm per part against target
    2. 2Open 8Ds and their due dates; internal rejection by machine

Every year1

  • AprAnnual price negotiation and IATF surveillanceOwner · 2 steps
    1. 1Prepare cost sheets per part for the customer's price-down demand
    2. 2Plan the yearly IATF or ISO surveillance audit and calibration of all gauges

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Schedule to payment

  1. 1Monthly schedule receivedProduction planner
  2. 2Material and job work bookedProduction planner
  3. 3Produced and inspectedLine inspector
  4. 4Invoice and ASN raisedStores and dispatch
  5. 5GRN receivedAccountant
  6. 6Payment received less debitsAccountant

Debit note dispute

  1. 1Debit note loggedAccountant
  2. 2Root cause checkedQuality engineer
  3. 3Dispute or accept decidedOwnerNeeds approval
  4. 4Reversal or credit closedAccountant

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Schedule and dispatch

    Customer · Part number · Month · Scheduled quantity · Dispatched to date · Invoice number · ASN number · GRN number

  • Setup and lot inspection

    Date · Part number · Machine · Check · Critical dimension reading · Result · Inspector · Remarks

  • Customer debit notes and complaints

    Debit note or complaint number · Customer · Part number · Reason · Quantity · Amount · 8D due date · Status

  • First-off approval and lot release

    Ship only parts that match the approved PPAP and control plan

    5 steps with checks

  • Customer complaint and 8D

    Contain fast and stop repeat debits

    4 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Pressed sheet metal bracket · piece870818%
Machined housing (casting machined) · piece870818%
Turned and ground pin · piece870818%
Welded sub-assembly · piece870818%
Machined shaft · piece870818%
Tractor clutch or gearbox component · piece87085%
Tooling and die charge · set820718%
Machining job work for another tier · piece99889818%
Steel turnings and press scrap · kg720418%
  • GST registrationGST department (GSTN)
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)
  • Factory licenceState factories department
  • Pollution consent (CTO)State Pollution Control Board
  • PF registration (EPFO)EPFO (Employees' Provident Fund Organisation)
  • ESI registration (ESIC)ESIC (Employees' State Insurance Corporation)
  • Professional tax registrationState professional tax office
  • Fire NOCState fire and emergency servicesIf it applies
  • Contract labour licenceLabour department (Contract Labour Act, or Labour Codes)If it applies
  • Import Export Code (IEC)DGFT (Import Export Code)If it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

OwnerCustomer meetings and price-downs, capex and new parts, banking and TReDS.
Production plannerTurns schedules into daily machine plans, books material and job work.
Quality engineerPPAP files and control plans, first-off approval, customer complaints and 8D, IATF audits.
Line inspectorFirst-off and patrol inspection, gauge checks.
Machine operatorRuns CNC and presses, fills check sheets.
Stores and dispatchMaterial inward, job-work challans, packing, ASN and milk-run handover.
AccountantInvoices and e-invoice, debit note matching, MSME payment follow-up, GST returns.
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Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for an auto component maker?

Type one line about your business when you sign up, for example "Auto component maker". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

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Run an auto component maker on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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Chat with the MatruOS team on WhatsApp, +91 97234 99901