Your customers
- Auto-parts retailers
- Multi-brand garages
- Fleet workshops
- Tractor and implement dealers
- Sub-dealers in nearby towns
Vehicles and garages · Traders and distributors
MatruOS for an auto-parts distributor
Set up the way an auto-parts distributor runs: margin between company price and retailer price on parts, plus quarterly and annual target schemes from companies. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an auto-parts distributor deals with today, and what MatruOS sets up for it
Today
Retailers stretch credit and salesmen do not know who to chase. Fast part numbers run out while slow ones fill the racks.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 7 licences for an auto-parts distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- parts maker
- master stocking location
- distributor
- retailer or garage
- vehicle owner
Your suppliers
- Parts makers and their master stocking locations
- Importers of parts
- Other distributors for urgent parts
Credit and cash
Company: 30-45 days or advance with cash discount; retailers: 7-30 days, large retailers 45 days with post-dated cheques
Stock turns 4-6 times a year; slow part numbers lock 15-25% of stock; scheme credit notes arrive a quarter late
Your screens use your words
CustomerRetailerItemPart numberInvoiceBillproductPart
How it works
How MatruOS is set up for an auto-parts distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Auto-parts distributor", typed when you sign up.
- Recognised as an auto-parts distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an auto-parts distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Reads WhatsApp order lists and photos, matches them to part numbers by model, drafts the bill and suggests fitting alternatives for short items
Asks you before sending
Proposes the company reorder from sales speed, unsupplied orders and the month target
Works it out and shows you
Ages dues, lists over-limit retailers and drafts each salesman's collection list
Asks you before sending
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amMorning order billing and dispatch
- 1Bill orders from salesmen and WhatsApp
- 2Mark short items and offer alternatives that fit the same model
- 3Book transport and make e-way bills for outstation parcels
12:00 pmPick, check and pack
- 1Pick by part number, not by look
- 2Second person checks part numbers against the bill
6:30 pmEvening collection and cheque deposit
- 1Enter cheques and UPI collected by salesmen
- 2Deposit cheques next morning
Every week
Tue 11:00 amWeekly company reorder
- 1List part numbers below minimum and lost sales (orders not supplied)
- 2Place company order to meet the month target
Sat 4:00 pmWeekly retailer dues and limits
- 1Age retailer dues; hold billing for those over limit
- 2Give each salesman his collection list
Every month
5thMonthly returns and scheme claims to companies
- 1Send warranty and wrong-part returns with claim forms
- 2Check scheme credit notes against targets achieved
Every year
MarYearly physical stock take
- 1Count every bin and match the book
- 2Write off damaged and obsolete stock with owner's approval
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Retailer order to cash
- 1Order taken
- 2Credit checkedNeeds approval
- 3Picked and checked
- 4Billed and dispatched
- 5Payment collected
Return and warranty claim
- 1Part received back with reason
- 2Credit to retailer approvedNeeds approval
- 3Claim sent to company
- 4Company credit note received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Retailer order book
Retailer ledger
Returns and warranty claims
Part number check at dispatch
Ship the exact part number ordered so there are no returns
Return acceptance
Take back only parts the company will credit
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Brake pad set (car) | 8708 | 18% |
| Clutch kit (car) | 8708 | 18% |
| Shock absorber (car) | 8708 | 18% |
| Oil filter | 8421 | 18% |
| Air filter element | 8421 | 18% |
| Wheel bearing | 8482 | 18% |
| Spark plug | 8511 | 18% |
| Fan belt and timing belt | 4010 | 18% |
| Headlamp assembly | 8512 | 18% |
| Radiator | 8708 | 18% |
| Tractor clutch plate | 8708 | 5% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Trade licence
- Professional tax registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerBuys from companies, sets retailer credit, negotiates schemes.
SalesmanVisits retailers on beats, takes orders, collects cheques.
Godown in-chargeReceives company stock, picks and packs orders, handles returns.
Billing clerkMakes bills and e-way bills, books transport, keeps the ledger.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an auto-parts distributor?
Type one line about your business when you sign up, for example "Auto-parts distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Vehicles and garages
Other traders and distributors in vehicles and garages
Run an auto-parts distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes