Your customers
- Fleet owners and transport companies
- Owner-drivers
- Truck and bus workshops
- Tipper and mining operators
- Bus operators
Vehicles and garages · Traders and distributors
MatruOS for a truck spare parts dealer
Set up the way a truck spare parts dealer runs: margin on truck, bus and trailer spares sold to fleets, drivers and workshops. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a truck spare parts dealer deals with today, and what MatruOS sets up for it
Today
Fleet owners dispute parts taken by drivers on their account. Dues stretch past 60 days.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 7 licences for a truck spare parts dealer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- part maker
- distributor
- truck spares dealer
- workshop or fleet
- truck
Your suppliers
- Truck makers' parts distributors
- Aftermarket part makers
- Auto-parts distributors
- Leaf spring and axle makers
Credit and cash
Distributors 30-45 days; fleet owners 30-60 days on running accounts; drivers on the owner's account only with owner's approval
Heavy and slow items tie up stock; fleet dues of ₹10-80 lakh common for small dealers
Your screens use your words
CustomerPartyItemPart numberInvoiceBillproductPart
How it works
How MatruOS is set up for a truck spare parts dealer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Truck spare parts dealer", typed when you sign up.
- Recognised as a truck spare parts dealerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a truck spare parts dealer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Matches asked parts to stock by OE or aftermarket number and vehicle, flags credit sales without owner approval and drafts the approval request
Asks you before sending
Ages dues and drafts reminders for parties over 45 days
Asks you before sending
Prepares each fleet's monthly statement by vehicle with driver, date and parts
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amMorning phone and workshop orders
- 1Take orders from workshops and fleet supervisors
- 2Confirm credit sales with the fleet owner before giving parts to drivers
11:00 amCounter sales with part identification
- 1Match old part to new; check model and engine
- 2Vehicle number written on every credit bill
7:30 pmEvening bill close and shortage list
- 1Post credit bills to fleet ledger by vehicle
- 2List parts asked but not in stock
Every week
Mon 11:00 amWeekly fleet dues
- 1Age dues by party and call those over 45 days
Thu 12:00 pmWeekly reorder
- 1Order fast movers and asked-for items; avoid heavy slow items
Every month
1stMonthly fleet statement by vehicle
- 1Statement listing each truck's parts with driver name and date
- 2Send to fleet owner with bill copies
Every year
MarYearly stock count and slow item clearance
- 1Count stock and list items unsold 12 months
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Fleet credit sale to payment
- 1Driver or mistri asks for parts
- 2Fleet owner approves on phoneNeeds approval
- 3Parts given and billed to vehicle
- 4Monthly statement sent
- 5Paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Counter sale slip
Fleet party ledger
Part number cross-reference book
Heavy part identification
Give a part that fits so the truck is not stuck twice
Credit sale to a driver
No disputed bills at month end
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Clutch plate 380 mm (truck) | 8708 | 18% |
| Clutch pressure plate assembly (truck) | 8708 | 18% |
| Brake liner set with rivets (one axle) | 6813 | 18% |
| Leaf spring assembly (rear) | 7320 | 18% |
| Spring leaf (main leaf) | 7320 | 18% |
| Crown wheel and pinion set | 8708 | 18% |
| King pin kit | 8708 | 18% |
| Diesel fuel filter (truck) | 8421 | 18% |
| Taper roller bearing (wheel hub) | 8482 | 18% |
| Brake chamber (air brake) | 8708 | 18% |
| Tail lamp assembly (truck) | 8512 | 18% |
| Engine overhaul kit (truck) | 8409 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Trade licence
- Professional tax registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerBuys stock, sets fleet credit, handles big parties.
Counter salesmanIdentifies parts, bills, notes vehicle and driver.
Godown helperPicks heavy parts, loads, restocks.
AccountantFleet ledger, statements, supplier payments.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a truck spare parts dealer?
Type one line about your business when you sign up, for example "Truck spare parts dealer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Vehicles and garages
Other traders and distributors in vehicles and garages
Run a truck spare parts dealer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes