Your customers
- Spare parts retailers
- Mechanics and garages
- Transport nagar workshops
- Fleet owners
- Tractor and two-wheeler dealers
- Small factories
Vehicles and garages · Traders and distributors
MatruOS for a lubricant distributor
Set up the way a lubricant distributor runs: margin on engine oils, gear oils, greases, coolants and industrial oils, plus company target and growth schemes. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a lubricant distributor deals with today, and what MatruOS sets up for it
Today
Scheme and price-protection claims are not computed and companies short-pay. Outlet credit runs past 30 days and salesmen collect selectively.
In MatruOS
MatruOS sets up 7 routines, 1 workflow, 3 registers and 8 licences for a lubricant distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- oil company
- CFA or depot
- distributor
- retailer or mechanic
- vehicle owner
Your suppliers
- Oil company depots and CFAs
Credit and cash
Company 15-30 days or advance with discount; retailers 7-30 days; fleets and factories 30-45 days
Stock turns monthly; price rises are pre-announced so distributors buy ahead; scheme credit notes come a quarter later
Your screens use your words
CustomerRetailerItemSKUInvoiceBillproductOil
How it works
How MatruOS is set up for a lubricant distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Lubricant distributor", typed when you sign up.
- Recognised as a lubricant distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a lubricant distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Builds each salesman's beat with outlets due for reorder from past buying, dues to collect and focus SKUs
Works it out and shows you
Ages dues, lists over-limit outlets and drafts reminders
Asks you before sending
Computes qualifying litres and price-protection on stock held, drafts claims and matches credit notes
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amMorning beat plan
- 1Give each salesman his beat, outlets due for order and dues to collect
- 2Push the month's focus SKUs
2:00 pmOrder billing and van loading
- 1Bill orders; check credit limits
- 2Load vans by route; barrels on pallets
7:00 pmEvening cash and cheque close
- 1Enter collections by salesman
- 2Deposit cheques next morning
Every week
Sat 5:00 pmWeekly outlet dues
- 1Age dues; stop billing outlets over limit
Every month
3rdMonthly scheme and price-change claims
- 1Compute qualifying litres for each scheme
- 2Claim price protection on stock held at price drop
- 3Match credit notes received
Every year
MarYearly company ledger and stock reconcile
- 1Reconcile company ledger, schemes and stock
- 2Fire extinguishers and storage checked
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Outlet order to collection
- 1Order taken on beat
- 2Credit checkedNeeds approval
- 3Billed and delivered
- 4Collected
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Beat order sheet
Outlet ledger
Scheme and price-change claims
Lubricant storage and handling
Keep packs sealed, clean and safe
Genuine pack check
Keep counterfeit oil out of the territory
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Motorcycle 4T engine oil 10W-30 (1 litre) | 2710 | 18% |
| Car engine oil 5W-30 synthetic (3.5 litre) | 2710 | 18% |
| Diesel engine oil 15W-40 CI-4 (7.5 litre) | 2710 | 18% |
| Diesel engine oil 15W-40 (210 litre barrel) | 2710 | 18% |
| Gear oil EP 90 (5 litre) | 2710 | 18% |
| Tractor oil UTTO (10 litre) | 2710 | 18% |
| Hydraulic oil AW 68 (20 litre) | 2710 | 18% |
| Multipurpose grease (lithium) 1 kg | 2710 | 18% |
| Radiator coolant (1 litre) | 3820 | 18% |
| Brake fluid DOT 4 (500 ml) | 3819 | 18% |
| 2T oil (1 litre) | 2710 | 18% |
| Diesel exhaust fluid (20 litre) | 3102 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Trade licence
- Fire NOCIf it applies
- Professional tax registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerOrders from the company, sets outlet credit, handles fleets and industry.
SalesmanRuns beats, takes orders, explains schemes to mechanics, collects.
Godown keeperReceives stock, stores packs and barrels, loads vans.
AccountantBilling, ledger, scheme claims, GST.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a lubricant distributor?
Type one line about your business when you sign up, for example "Lubricant distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Vehicles and garages
Other traders and distributors in vehicles and garages
Run a lubricant distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes