Your customers
- E-rickshaw dealers
- Fleet owners (toto malik) buying 5-50 at a time
- Municipal and housing-society buyers of garbage e-carts
- Export buyers (Nepal and Bangladesh)
Vehicles and garages · Makers and factories
MatruOS for an e-rickshaw and e-loader assembler
Set up the way an e-rickshaw and e-loader assembler runs: sale of complete e-rickshaws, e-carts (loaders) and low-speed e-scooters to dealers, ex-factory with or without battery; spare parts and replacement battery sales to dealers. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an e-rickshaw and e-loader assembler deals with today, and what MatruOS sets up for it
Today
Line stops because one part of a kit is missing; builds planned on memory. Dealer dues stretch to 60-90 days and dispatches continue to dealers who owe money.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 4 registers and 11 licences for an e-rickshaw and e-loader assembler, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Kit importer and component makers
- assembler (approved OEM)
- dealer
- driver or fleet owner, financed by NBFC
Your suppliers
- Kit importer or Chinese supplier (chassis, body, axle, motor, controller)
- Battery makers (lead-acid and lithium packs)
- Local vendors (tyres 3.75-12, seats, roof, lights, mirrors, wiring harness)
- Paint and powder coating vendor
- Testing agency (ICAT or ARAI)
Credit and cash
Dealers pay advance or within 15-30 days; large fleet buyers get 30 days. Imported kits are paid by advance or LC before shipment; local battery and tyre vendors give 30-45 days
Kits are paid up to 60-90 days before a vehicle is sold (shipping plus assembly). Batteries are the single biggest bought item (about half the vehicle cost for lithium, per WRI). Peak demand before Navratri-Diwali and in Feb-Mar; cash is tight in the monsoon when registrations slow.
Your screens use your words
CustomerDealerOrderDealer orderItemVehicleInvoiceTax invoice and sale certificateproductModelSupplierKit supplier
How it works
How MatruOS is set up for an e-rickshaw and e-loader assembler
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "E-rickshaw and e-loader assembler", typed when you sign up.
- Recognised as an e-rickshaw and e-loader assemblerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an e-rickshaw and e-loader assembler
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Works out how many of each model can be built today from complete kits, lists short parts and drafts the build plan and chassis numbers for the supervisor
Works it out and shows you
Ages each dealer's balance, drafts reminder messages and a hold-dispatch list for dealers past 45 days
Asks you before sending
Matches each claim to the chassis and part serial, flags out-of-warranty and misuse cases, and drafts the return list to each supplier
Asks you before sending
Forecasts kits and batteries needed for the next 90 days with the season uplift and drafts the order
Asks you before paying
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amPlan today's build from orders and complete kits
- 1List dealer orders due for dispatch this week by model and battery type
- 2Count complete kits and batteries in store; flag any short part
- 3Allot chassis numbers and fitters for today's build target
9:30 amAssembly line (frame to finished vehicle)
- 1Fit axle, suspension and brakes on the painted frame
- 2Mount motor and controller; electrician wires harness, lights, horn, speedometer
- 3Fit body, roof, seats, mirrors and tyres at the rated pressure
- 4Install battery set and record every battery serial against the chassis
4:30 pmEnd-of-line road test and PDI
- 1Run each vehicle on the test track; top speed must not pass 25 km/h
- 2Brake, horn, lights, reverse buzzer and charger check
- 3Photo of chassis and motor number plate for the register
6:00 pmEvening dispatch to dealers
- 1Match vehicles to paid or approved orders only
- 2Raise tax invoice, sale certificate and battery warranty cards
- 3Load on the dealer's tempo or transporter and note the LR number
Every week
Mon 11:00 amDealer payment follow-up
- 1List dealers past 15 and 30 days with amounts
- 2Call or message each; hold dispatch to dealers past 45 days
Fri 4:00 pmWeekly warranty claim review
- 1Look at claims by part, model and battery supplier
- 2Decide replace, repair or reject for misuse (overload, wrong charger)
- 3Send failed batteries and motors back to suppliers for credit
Every month
5thKit and battery reorder
- 1Compare last month's builds with kits in store and in transit
- 2Place the next container or vendor order 60-90 days ahead of season
Every year
MarKeep the type-approval and COP file ready
- 1Check that every model and variant sold has a valid approval certificate
- 2Book the conformity of production check with the testing agency when due
- 3File battery EPR returns if the unit is a battery producer
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Dealer order to registered vehicle
- 1Order and advance received
- 2Built and road-tested
- 3Invoice and sale certificate issued
- 4Dispatch approved against paymentNeeds approval
- 5Delivered to dealer
Battery or motor warranty claim
- 1Claim logged by dealer
- 2Part tested
- 3Replace or reject decidedNeeds approval
- 4Replacement sent
- 5Supplier credit claimed
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Vehicle build and chassis register
Dealer orders and dispatch
Warranty claims (battery, motor, controller)
Kit and parts stock
End-of-line check before a vehicle leaves
Every vehicle matches its approved model and is safe to register
Battery and motor warranty test
Accept genuine failures and reject misuse fairly
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| E-rickshaw, passenger, lead-acid (4 x 12 V 100-130 Ah) | 8703 | 5% |
| E-rickshaw, passenger, lithium (51 V 105 Ah) | 8703 | 5% |
| E-rickshaw, without battery | 8703 | 5% |
| E-cart or e-loader, 310 kg load body | 8704 | 5% |
| Garbage e-cart (two-bin body) | 8704 | 5% |
| Low-speed e-scooter (250 W, 25 km/h) | 8711 | 5% |
| Replacement lithium battery pack, 51 V 105 Ah | 8507 | 18% |
| BLDC motor and controller set (spare) | 8501 | 18% |
| E-rickshaw spare parts (axle, shocker, brake shoe) | 8708 | 18% |
- GST registration
- Udyam (MSME) registration
- Trade licence
- Dealer trade certificate (RTO)
- Factory licenceIf it applies
- Pollution consent (CTO)If it applies
- Fire NOCIf it applies
- Import Export Code (IEC)If it applies
- EPR registration for batteriesIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerFixes dealer prices, deals with kit suppliers and testing agency, approves credit and warranty, signs sale certificates.
Production supervisorPlans the day's build, allots fitters, checks road tests, keeps the chassis register.
FitterFits axle, motor, body and battery, tightens and greases.
ElectricianWires the controller, harness and lights, checks charger and battery voltage.
Store keeperReceives kits and batteries, counts complete kits, issues parts against builds.
Dealer managerTakes dealer orders, follows up payments, logs warranty claims.
AccountantRaises invoices and sale certificates, tracks dealer balances, files GST.
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Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an e-rickshaw and e-loader assembler?
Type one line about your business when you sign up, for example "E-rickshaw and e-loader assembler". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Vehicles and garages
Other makers and factories in vehicles and garages
Run an e-rickshaw and e-loader assembler on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes