Your customers
- Wedding families including NRIs
- Companies (offsites, dealer meets, launches)
- Institutions and associations
- Political and government events
Weddings and events · Services
MatruOS for an event management & wedding planner
Set up the way an event management & wedding planner runs: planning fee (flat or 10-15% of budget); margin on decor and production it delivers itself; vendor commissions; corporate events, launches, conferences and MICE; destination wedding packages with hotel blocks. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an event management & wedding planner deals with today, and what MatruOS sets up for it
Today
Vendor advances paid before the client's milestone money comes in. Client milestones slip and the balance is chased after the event.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 4 registers and 11 licences for an event management & wedding planner, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Client
- planner
- vendors (venue, decor, catering, AV, photo, artists)
- event
Your suppliers
- Venues and hotels
- Decorators and tent houses
- Caterers
- DJ, sound and LED rental
- Photographers
- Makeup and mehendi artists
- Transport and hospitality
- Artists and anchors
Credit and cash
Client pays in milestones (booking 25-40%, 30-60 days before, 7 days before, balance after); vendors take 25-50% advance and balance on or after the day; companies pay 30-60 days after event and may deduct TDS
Vendor advances often run ahead of client milestones; corporate bills paid weeks after; a cancelled or postponed event leaves advances stuck with vendors
Your screens use your words
CustomerClientOrderEventItemFunctionproductPackageSupplierVendor
How it works
How MatruOS is set up for an event management & wedding planner
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Event management & wedding planner", typed when you sign up.
- Recognised as an event management & wedding plannerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an event management & wedding planner
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists vendor balances due this week against client money received per event, works out TDS, and prepares the payment batch
Asks you before paying
Raises milestone invoices due in the next 14 days and drafts reminders for overdue ones
Asks you before sending
Flags permissions not received for events within 21 days and reminds the event manager whom to follow up
Works it out and shows you
Closes each event's figures, lists unbilled extras, and shows actual margin against plan
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:00 amDay-of run sheet and vendor call
- 1Call each vendor on today's run sheet and confirm arrival time
- 2Permissions printed and with the site coordinator
- 3Emergency kit and backup generator confirmed
10:00 amMorning event stand-up
- 1Events in the next 14 days: open vendor bookings and permissions
- 2Client approvals pending
- 3Who goes to which site visit today
Every week
Tue, FriVendor payment run
- 1Vendor balances due this week against client money received
- 2TDS at 194C on contracts and 194J on artists where due
MonClient milestone invoices
- 1Milestones falling due in the next 14 days
- 2Client payments overdue
WedPermission chase for upcoming events
- 1Permissions not received for events within 21 days
- 2Who to visit or follow up
Every month
5thPost-event close and margin
- 1Each event closed last month: client billed, vendors paid, extras charged
- 2Actual margin against plan
Every year
AugSeason muhurat and capacity plan
- 1Mark muhurat dates and big corporate weeks
- 2Decide how many events per date the team can run
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Enquiry to event close
- 1Brief and budget taken
- 2Proposal and package sent
- 3Client signs and pays bookingNeeds approval
- 4Vendors booked with advances
- 5Permissions obtained
- 6Run sheet approved by clientNeeds approval
- 7Event delivered
- 8Final bill and vendor settlement
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Event file
Vendor booking and payment sheet
Permission tracker
Function run sheet
Event permissions
Have every permission in hand before the event
Event day control
Run the day to the minute and handle failures
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Wedding planning fee (flat, per wedding) | 998596 | 18% |
| Full-service wedding management (per function) | 998596 | 18% |
| Corporate event management fee | 998596 | 18% |
| Decor and production delivered in-house | 998596 | 18% |
| Day-of coordination only | 998596 | 18% |
| Permission and licence arrangement (cost recovered) | 998596 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- PAN
- TAN (tax deduction account number)
- Music licenceIf it applies
- Police licenceIf it applies
- Fire NOCIf it applies
- Liquor licenceIf it applies
- Professional tax registrationIf it applies
- Insurance policy
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Founder plannerPitches and signs clients, sets budgets, picks vendors, approves payments.
Event managerRuns each event file, books vendors, builds the run sheet, leads on the day.
CoordinatorHandles one function or vendor group on the day, guest help.
DesignerMakes decor concepts, moodboards and layouts.
AccountantRaises client invoices, pays vendors, deducts TDS, files GST.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an event management & wedding planner?
Type one line about your business when you sign up, for example "Event management & wedding planner". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Weddings and events
Other services in weddings and events
Run an event management & wedding planner on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes