Your customers
- Wedding families
- Corporate, school and institution events
- Walk-in studio customers
- Event planners
Weddings and events · Services
MatruOS for a wedding photo-video studio
Set up the way a wedding photo-video studio runs: wedding packages (traditional photo and video, candid, cinematic film, teaser, drone); pre-wedding shoots; albums and photo books; studio portraits and passport photos; corporate, school and religious event coverage. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a wedding photo-video studio deals with today, and what MatruOS sets up for it
Today
Album and film backlog with clients calling for months. Event-day and final balances stay unpaid until delivery.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 3 registers and 7 licences for a wedding photo-video studio, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Equipment and freelancers
- studio
- wedding family or planner
- album and film
Your suppliers
- Freelance photographers, cinematographers and editors
- Album printing labs
- Camera and lens dealers
- Hard drive and memory card dealers
- Drone pilots (if not in-house)
Credit and cash
50% at booking, 30% on the event day, 20% after or before album delivery (listed terms); planners pay 30-60 days; freelancers paid per day within a week; labs paid on delivery
Advances fund the season; balances wait on album delivery, often 2-6 months after the wedding
Your screens use your words
CustomerClientOrderBookingItemEventInvoiceBillproductPackageSupplierFreelancer
How it works
How MatruOS is set up for a wedding photo-video studio
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Wedding photo-video studio", typed when you sign up.
- Recognised as a wedding photo-video studioRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a wedding photo-video studio
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Finds weddings stuck at selection, editing or printing, and drafts status messages to clients with the next date
Asks you before sending
Totals each freelancer's days, travel and food for the week and prepares the payment list
Asks you before paying
Raises milestone bills per the booking terms and lists balances due before album release
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amMorning crew and kit brief on shoot days
- 1Crew, functions and timings for today
- 2Batteries charged and cards formatted
- 3Drone UIN and zone checked if flying
11:00 amDaily pipeline and client updates
- 1Bookings waiting for client selection more than 14 days
- 2Films and albums past promised date
- 3Send clients a status message
11:30 pmSame-night card backup
- 1Copy every card to two separate drives
- 2File count matches between card and both drives
- 3Cards not formatted until both copies verified
Every week
MonWeekly freelancer settlement
- 1Days, travel and food per freelancer from the crew register
- 2Pay and mark paid
ThuMilestone bills and balance follow-up
- 1Event-day payments not received
- 2Final balances due before album release
SatDate and crew calendar check
- 1Next 60 days of dates against crews and drones
- 2Book freelancers early for peak muhurat dates
Every month
1stMonthly drive and archive audit
- 1Every delivered wedding has an archive copy
- 2Drive health check; replace drives older than 3-4 years
Every year
SepYear package and price list
- 1Revise package prices and album sizes
- 2Renew insurance on cameras and drone
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Booking to album delivery
- 1Package and dates booked
- 2Booking payment receivedNeeds approval
- 3Events shot
- 4Data backed up twice
- 5Client selects photos
- 6Edited and album designed
- 7Client approves album designNeeds approval
- 8Balance paid and album delivered
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Shoot bookings
Editing and album pipeline
Freelance crew days
Data backup (two copies before formatting)
Never lose a client's wedding
Drone flying at events
Fly legally and safely over guests
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Traditional photo and video, per day | 998383 | 18% |
| Candid photography per day | 998383 | 18% |
| Cinematic film and teaser, per day | 998383 | 18% |
| Pre-wedding shoot | 998383 | 18% |
| Drone coverage, per day | 998383 | 18% |
| Printed album (40 sheets) with box | 4911 | 18% |
| Passport photos (set of 8) | 998381 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Drone registration and pilot certificateIf it applies
- TrademarkIf it applies
- Professional tax registrationIf it applies
- Insurance policy
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner photographerTakes bookings, plans crews, shoots main events, approves edits.
Studio managerRuns counter, follows up clients on selection and payments, books labs.
Freelance shooterShoots photo or video on assigned days.
EditorGrades photos, cuts films and teasers, designs albums.
Data assistantCopies cards, keeps two backups, logs drives.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a wedding photo-video studio?
Type one line about your business when you sign up, for example "Wedding photo-video studio". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Weddings and events
Other services in weddings and events
Run a wedding photo-video studio on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes