Your customers
- Wedding families
- Engagement, sangeet, reception and birthday hosts
- Community and caste samaj functions
- Corporate offsite and dealer meets
- Religious and political gatherings
- Garba, New Year and other ticketed-night organisers
Weddings and events · Services
MatruOS for a party plot or banquet hall
Set up the way a party plot or banquet hall runs: venue rent per function or per day (peak muhurat dates priced 1.5-2 times off-season), per-plate packages where the hall cooks, room rent for bride and groom families, extra hours, generator and electricity charges, décor and DJ resale, and commissions of 10-15% from panel caterers, decorators and DJs. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a party plot or banquet hall deals with today, and what MatruOS sets up for it
Today
Tentative holds pile up in the diary and a good muhurat date stays blocked for a family that never pays, or gets booked twice. Balances and deposits are chased by phone on the function day, and cash beyond ₹2 lakh slips in under family pressure.
In MatruOS
MatruOS sets up 12 routines, 2 workflows, 4 registers and 15 licences for a party plot or banquet hall, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- family or event host
- venue (date, space, power, staff)
- panel caterer, decorator, DJ, florist
- guests; venue sometimes resells vendor services in a package
Your suppliers
- Panel caterers
- Tent, mandap and décor vendors
- DJ, sound and light vendors
- Florists
- Electricity distribution company
- Diesel for DG set
- Commercial LPG dealer
- Housekeeping and security agencies
- Laundry for linen and chair covers
Credit and cash
Customer: token ₹11,000-51,000 to block the date, 25-50% at function-sheet sign-off, balance plus refundable security deposit 3-7 days before the function, deposit returned 2-7 days after inspection. Corporate clients pay in 15-30 days after deducting TDS. Venue pays panel vendors 7-30 days after the function, often net of its commission.
Advances taken months ahead carry the lean Chaturmas and kharmas months; peak Nov-Feb and Apr-Jun bring 60-70% of the year's revenue; large cash payments pressed by families must be refused beyond ₹2 lakh per event per person
Your screens use your words
CustomerPartyOrderBookingItemFunctionInvoiceBillSupplierVendorproductPackage
How it works
How MatruOS is set up for a party plot or banquet hall
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Party plot / banquet hall", typed when you sign up.
- Recognised as a party plot or banquet hallRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a party plot or banquet hall
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists enquiries to call back and holds about to expire, drafts the date-wise quote message for each, and flags any date clash in the diary
Asks you before sending
Prepares the list of balances and deposits due in the next 7 days with reminder messages, and flags parties close to the ₹2 lakh cash limit for one event
Asks you before sending
Prepares the 10-day function plan with missing function-sheet items, unconfirmed vendors and the staff roster, and drafts confirmation messages to vendors
Asks you before sending
Matches vendor bills to completed functions, works out payable and commission receivable, and lists overdue commissions and deposit refunds
Asks you before paying
Reminds the owner 60, 30 and 7 days before any licence, NOC or safety certificate expires
Works it out and shows you
Prepares a date-wise tariff for the next season from last year's demand by date and the new muhurat list, and suggests off-season offers
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:00 amMorning clean-up and waste handover after a function
- 1Clean hall, lawn, kitchen area and washrooms
- 2Segregate wet, dry and plastic waste; hand wet waste to piggery or compost pit
- 3Count linen and chair covers out to laundry
10:00 amTally advances and chase balances due this week
- 1Enter yesterday's advances and balances with mode and receipt number
- 2List functions in the next 7 days with balance or deposit unpaid
- 3Flag any party whose cash for one event is nearing ₹2 lakh
11:00 amFollow up enquiries and tentative holds
- 1Call back yesterday's walk-in and phone enquiries with the date-wise quote
- 2Release tentative holds past their 48-72 hour expiry, after one last call
- 3Check the booking diary for clashes before confirming any date
3:00 pmFunction-day set-up and safety check
- 1Walk the venue with the function sheet: stage, counters, seating, rooms
- 2DG set diesel level
- 3Fire extinguishers charged and exits unlocked and lit
- 4Guest count within permitted capacity on the fire NOC
- 5Photograph the hall before guests arrive
10:00 pmClose the function and inspect the venue
- 1Open-air music and DJ off at 22:00
- 2Clear guests and vehicles; lock rooms and stores
- 3Meter and DG hour readings with the party's representative
- 4List damages and get the party's signature on the deposit sheet
Every week
Mon 11:00 amWeekly function plan and vendor briefing
- 1List functions for the next 10 days with function sheet status
- 2Confirm caterer, decorator, DJ and staff roster for each
- 3Order diesel, LPG and housekeeping material for the week
Sat 4:00 pmSettle panel vendors and collect commissions
- 1Match each completed function's vendor bills with the function sheet
- 2Pay vendors due and note commission receivable from each
- 3List deposit refunds older than 7 days for the owner
Every month
9thMonthly GST bills and returns
- 1Check every function has a GST bill: rent at 18%, food package at its rate
- 2Treat forfeited advances on cancellation as taxable at the main service rate
- 3File GSTR-1 by the 11th and GSTR-3B by the 20th; deposit TDS by the 7th
1stLicence and safety renewal check
- 1Check expiry of fire NOC, trade licence, FSSAI, pollution consent and lift or DG certificates
- 2Check fire extinguisher refill dates and fire panel service
Every year
MayLoad next season's muhurat dates and set date-wise tariff
- 1Get the panchang list of vivah muhurat dates for Nov-Jun from the local pandit
- 2Set peak, normal and off-season rates by date
- 3Plan off-season offers for corporate, birthday and garba nights in Jul-Oct
MarFire NOC renewal and staff fire drill
- 1Apply for fire NOC renewal with extinguisher refill and electrical test certificates
- 2Run a fire drill with all staff and record names
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Enquiry to function and deposit refund
- 1Enquiry and venue visit
- 2Tentative hold (72 hours)
- 3Token advance and booking form
- 4Discount above list approvedNeeds approval
- 5Function sheet signed
- 6Balance and deposit received
- 7Function held
- 8Inspection and damage list
- 9Deposit refund approvedNeeds approval
- 10Final GST bill issued
Cancellation or date change
- 1Request recorded
- 2Check if date can be resold
- 3Refund or date shift decidedNeeds approval
- 4Refund paid and credit note raised
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Booking diary
Function sheet
Vendor and commission ledger
Security deposit and damage
Venue fire, electrical and food safety before guests arrive
Keep guests safe and keep the fire NOC and licences valid
Music cut-off and closing
Avoid police action and sealing under noise rules
Booking terms and payments
Block dates safely and avoid refund and cash disputes
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Banquet hall rent full day (wedding) | 997212 | 18% |
| Lawn or party plot rent per function | 997212 | 18% |
| Half-day hall slot (birthday or kitty party) | 997212 | 18% |
| Corporate meeting or conference hall day | 997212 | 18% |
| Wedding package veg per plate (hall and food) | 996334 | 5% |
| Wedding package non-veg per plate (hall and food) | 996334 | 5% |
| Breakfast or hi-tea per plate | 996334 | 5% |
| Bride or groom family room | 996311 | 5% |
| Stage and entrance décor package | 998596 | 18% |
| DJ and sound package (resold) | 998596 | 18% |
| Generator back-up beyond included hours | 997319 | 18% |
| Extra hour beyond booked slot | 997212 | 18% |
- GST registration
- Shops and Establishments registration
- Trade licence
- Fire NOC
- Health or eating-house licence
- PAN
- FSSAI food licenceIf it applies
- Pollution consent (CTO)If it applies
- Police licenceIf it applies
- Music licenceIf it applies
- Professional tax registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Udyam (MSME) registrationIf it applies
- Tourism approvalIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerSets date-wise tariffs, approves discounts and refunds, holds licences, deals with police and municipal inspections.
Booking managerAnswers enquiries, shows the venue, holds and books dates, collects advances, follows up balances.
Banquet managerRuns the function sheet, briefs vendors and staff, runs the function day, checks closing and damages.
AccountantRecords advances and receipts, settles vendors and commissions, raises GST bills, files GST and TDS.
ElectricianRuns DG set and meter readings, checks décor wiring and lights, keeps fire panel and emergency lights working.
Housekeeping supervisorCleans hall and washrooms before and after, segregates waste, manages linen and chair covers.
Security supervisorHandles parking and gate, keeps exits clear, stops music at the cut-off time, guards the venue at night.
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Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a party plot or banquet hall?
Type one line about your business when you sign up, for example "Party plot / banquet hall". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Weddings and events
Other services in weddings and events
Run a party plot or banquet hall on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes