Your customers
- Exhibitors (manufacturers, traders, startups, brands)
- Sponsors
- Industry associations and state agencies (pavilions)
- Visitors (consumer fairs)
Weddings and events · Services
MatruOS for an exhibition organiser and stall maker
Set up the way an exhibition organiser and stall maker runs: stall space sales (bare and shell); premium corners and sponsorship; visitor tickets at consumer fairs; custom stall fabrication for exhibitors; branding, seminar slots and catalogue ads; furniture and power hire at the show. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an exhibition organiser and stall maker deals with today, and what MatruOS sets up for it
Today
Floor plan and sold area live in Excel and phone holds; stalls double-sold or held too long. Exhibitor balances chased up to move-in day.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 4 registers and 13 licences for an exhibition organiser and stall maker, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Venue and vendors
- organiser (and fabricator)
- exhibitors and sponsors
- buyers and visitors
Your suppliers
- Exhibition venues
- Octanorm and system-stall suppliers
- Carpenters, painters and flex printers
- Electrical contractors and generator owners
- Security and housekeeping agencies
- Marketing and SMS or email vendors
- Transporters
Credit and cash
Exhibitors pay 50% at booking and the balance 60 days before the show; venues take a booking deposit and the balance before move-in; fabricators get 50-60% advance from exhibitors and the balance at handover; vendors paid 15-30 days after the show
Exhibitor money comes in 3-9 months ahead and funds the venue; a show that fails to sell 60-70% of space loses money; post-show vendor bills and refunds settle within a month
Your screens use your words
CustomerExhibitorOrderSpace bookingItemStallproductStallSupplierVendor
How it works
How MatruOS is set up for an exhibition organiser and stall maker
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Exhibition organiser and stall maker", typed when you sign up.
- Recognised as an exhibition organiser and stall makerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an exhibition organiser and stall maker
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Shows sold, held and open area per show against target, flags holds expiring, and lists leads to call
Works it out and shows you
Lists balances due and overdue for space and fabrication separately, and drafts reminders and release notices
Asks you before sending
Reminds the operations manager of permissions, vendors and exhibitor communications due in the next 60 days
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amBuild-up day site check (show weeks)
- 1Aisles at least 3 m clear and fire exits unblocked
- 2Stall heights within venue limit; no work above without harness
- 3Temporary wiring with ELCB and approved cable; no daisy chains
10:00 amDaily space sales pipeline
- 1Leads called; stalls on hold expiring today
- 2Sold area against target for each show
Every week
TueExhibitor balance follow-up
- 1Balances due within 60 days of the show and overdue
- 2Stalls to release if unpaid by cut-off
MonFabrication job schedule
- 1Designs approved and materials ordered for each show
- 2Carpenter and painter crews per show
Every month
1stMonthly permissions and vendor checklist
- 1Items due in the next 60 days for each show
- 2Exhibitor manual and badges schedule
15thPost-show close and rebooking
- 1Vendor bills, damages and refunds settled for last show
- 2Re-book exhibitors for next edition with early-bird rate
Every year
MarShow season calendar
- 1Lock venue dates for next year's editions
- 2Avoid clashes with major national shows and festivals
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Stall booking to show and close
- 1Stall held on floor plan
- 2Booking amount paid and allottedNeeds approval
- 3Exhibitor manual and forms in
- 4Balance paid by cut-off
- 5Stall built and handed over
- 6Show runs
- 7Dismantled and deposit settled
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Space booking register
Floor plan and allotment
Stall fabrication jobs
Show permissions and services checklist
Build-up and dismantling safety
No falls, fires or electric shocks during build and show
Exhibitor billing and GST
Bill correctly and keep exhibitors' tax credit valid
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Shell scheme stall space (per sq m) | 998596 | 18% |
| Bare space (per sq m, minimum 27 sq m) | 998596 | 18% |
| Corner or island premium (10%) | 998596 | 18% |
| Custom stall fabrication (per sq m) | 998596 | 18% |
| Title or category sponsorship | 998397 | 18% |
| Visitor ticket, consumer fair | 998596 | 18% |
| Extra furniture and power point hire | 997319 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- PAN
- TAN (tax deduction account number)
- Fire NOCIf it applies
- Police licenceIf it applies
- Electrical contractor licenceIf it applies
- Music licenceIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Insurance policy
- Professional tax registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Show directorOwns the show, sets prices and floor plan, books venue, signs sponsors.
Sales executiveSells stalls and sponsorships, follows up payments.
Operations managerExhibitor manual, vendors, permissions, build-up and dismantling.
Fabrication supervisorDesigns and builds stalls, manages carpenters, painters and electricians.
AccountantInvoices exhibitors, tracks balances and refunds, pays vendors, GST and TDS.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an exhibition organiser and stall maker?
Type one line about your business when you sign up, for example "Exhibition organiser and stall maker". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Weddings and events
Other services in weddings and events
Run an exhibition organiser and stall maker on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes