Your customers
- Lubricant distributors and dealers
- Garages and spare shops
- Transport fleets
- Factories and plants
- Private-label brand owners
- Government tenders
Chemicals, plastics and rubber · Makers and factories
MatruOS for a lubricant blending unit
Set up the way a lubricant blending unit runs: selling blended engine, gear, hydraulic, two-stroke, industrial oils and greases under own brand and private label to distributors, garages, fleets, factories and tenders; re-refined base oil where licensed. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 10
- 2
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- 4
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- 15
What this solves
What a lubricant blending unit deals with today, and what MatruOS sets up for it
Today
Base oil prices move every month and tanker timing decides margin. Grade costs are not refreshed so some grades sell at a loss.
In MatruOS
MatruOS sets up 10 routines, 2 workflows, 4 registers and 15 licences for a lubricant blending unit, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- refinery or importer
- base oil trader
- blender
- distributor
- garage or factory
- vehicle and machine
Your suppliers
- Base oil importers and refinery traders
- Additive package suppliers
- Bottle and bucket makers
- Barrel suppliers
- Used oil collectors (re-refiners)
Credit and cash
Base oil against advance or 7-15 days; additives 30 days; distributors and fleets pay 30-60 days; tenders 60-90
Base oil tanker paid upfront; stock of 3-6 weeks; distributor credit 30-60 days; scheme and discount claims settled quarterly
Your screens use your words
CustomerDealerItemGradeInvoiceBillSupplierBase oil supplierworkerBlender
How it works
How MatruOS is set up for a lubricant blending unit
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Lubricant blending unit", typed when you sign up.
- Recognised as a lubricant blending unitRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a lubricant blending unit
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Shows stock cover by base oil grade, compares supplier rates, and drafts the next tanker order quantity
Asks you before sending
Ages dealer dues, checks scheme claims against litres bought, and drafts reminders
Asks you before sending
Computes cost per litre for each grade and pack and flags grades below target margin with a suggested price
Works it out and shows you
Reminds the owner of Form 4, used-oil EPR, consent renewal and fire NOC dates with the figures to file
Asks you before signing
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amMorning tank dips and receipts
- 1Dip every base oil tank and note litres
- 2Sample any tanker received and hold until the chemist clears it
- 3Tank dips recorded
9:00 amBlend batches to plan
- 1Pump base oils by meter, add additives in the recipe order
- 2Kettle temperature while mixing
- 3Mix for the set time and hand a sample to the lab
12:00 pmLab test and batch release
- 1Test viscosity, flash point, pour point and TBN
- 2Keep a retained sample labelled with batch number
- 3Release or hold the batch
2:00 pmFilling and coding
- 1Fill released batches only and print batch and MRP on each pack
- 2Check fill weight of 10 packs
- 3Note litres filled and leftover in kettle
Every week
Mon 11:00 amWeekly base oil price and buying
- 1Collect SN 150 and SN 500 rates from importers and traders
- 2Decide tanker purchase against 3-6 weeks of need
Fri 4:00 pmWeekly dealer dues and schemes
- 1List dealers past 45 days and visit or call
- 2Check scheme claims against litres bought
Every month
2ndMonthly grade cost and price list
- 1Recompute cost per litre for each grade at current base oil and additive rates
- 2Revise dealer price list if margin falls below target
20thMonthly hazardous waste dispatch
- 1Send sludge and used oil only to authorised recyclers with manifest
- 2Update the waste register
Every year
JunAnnual hazardous waste and EPR returns
- 1File the annual hazardous waste return (Form 4) to the state board by 30 June
- 2File used-oil EPR return and buy certificates on the CPCB portal
- 3Renew consent to operate if due
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Private-label blending order
- 1Grade spec and artwork agreed
- 2Owner approves price and advanceNeeds approval
- 3Batch blended
- 4Lab releaseNeeds approval
- 5Filled and labelled
- 6Dispatched and billed
Base oil tanker receipt
- 1Tanker weighed and sampled
- 2Chemist checks viscosity and appearanceNeeds approval
- 3Unloaded to tank and dipped
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Blend batch record
Base oil and tank stock
Dealer ledger and schemes
Hazardous waste and used oil register
Blend and batch release
Every batch meets its grade before a single bottle is filled
Packing and labelling
Packs carry the right grade, quantity and legal details
Used oil and hazardous waste handling
Waste leaves only to authorised recyclers with a paper trail
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Engine oil 20W-40 (4-stroke motorcycle) 1 litre | 2710 | 18% |
| Diesel engine oil 15W-40 (CI-4) 20 litre bucket | 2710 | 18% |
| Two-stroke oil (2T) 1 litre | 2710 | 18% |
| Gear oil EP 90 5 litre | 2710 | 18% |
| Hydraulic oil AW 68 (210 litre barrel) | 2710 | 18% |
| Industrial gear oil 220 | 2710 | 18% |
| Cutting oil (soluble) | 3403 | 18% |
| Lithium grease (MP3) 18 kg bucket | 2710 | 18% |
| Private-label blending and filling charges | 9988 | 18% |
- GST registration
- Udyam (MSME) registration
- PAN
- Pollution consent (CTO)
- Hazardous waste authorisation
- Factory licence
- Fire NOC
- Packaged commodities registration (Legal Metrology)
- PESO licence (fuel, gas or explosives)If it applies
- TrademarkIf it applies
- BIS licence (ISI mark)If it applies
- Import Export Code (IEC)If it applies
- GeM seller registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerBuys base oil, fixes grades and prices, manages dealers and private-label clients, signs compliance returns.
Plant chemistWrites batch recipes, tests and releases batches, keeps retained samples.
BlenderPumps base oils, doses additives, heats and mixes kettles, filters.
Filling supervisorRuns bottle and bucket filling, labels and codes, stacks for dispatch.
Sales executiveVisits dealers and fleets, books orders, chases payments and scheme claims.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a lubricant blending unit?
Type one line about your business when you sign up, for example "Lubricant blending unit". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Chemicals, plastics and rubber
Other makers and factories in chemicals, plastics and rubber
Run a lubricant blending unit on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes