Your customers
- Pharma and balm makers
- Toothpaste and oral-care makers
- Confectionery and pan masala makers
- Menthol traders in Delhi and Mumbai
- Exporters and overseas buyers
Chemicals, plastics and rubber · Makers and factories
MatruOS for a menthol crystal refiner and trader
Set up the way a menthol crystal refiner and trader runs: selling menthol crystals (bold, flakes, powder), DMO and rectified mint oil to pharma, oral care, confectionery and pan masala makers, traders and exporters; trading margin on crude mint oil. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 9
- 2
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- 12
What this solves
What a menthol crystal refiner and trader deals with today, and what MatruOS sets up for it
Today
Holding oil against moving MCX prices can wipe out a year's profit. Adulterated or low-menthol oil lowers yield and is found too late.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 4 registers and 12 licences for a menthol crystal refiner and trader, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- mentha farmer
- field still
- aggregator or mandi
- crystal unit
- trader, pharma or exporter
Your suppliers
- Mentha farmers and field distillers
- Mandi commission agents (arhtiyas)
- Village oil aggregators
- Drum and packing suppliers
Credit and cash
Farmers and arhtiyas paid in cash or within 3-7 days; traders pay 15-30 days; exporters and big buyers 30-60 days or LC
Bulk oil buying May-August needs heavy working capital (bank CC against stock); crystals sold through the year; holding decisions follow MCX mentha oil futures
Your screens use your words
CustomerBuyerItemLotInvoiceBillSupplierOil sellerworkerPlant operator
How it works
How MatruOS is set up for a menthol crystal refiner and trader
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Menthol crystal refiner and trader", typed when you sign up.
- Recognised as a menthol crystal refiner and traderRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a menthol crystal refiner and trader
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Values oil, crystal and DMO stock at today's mandi and MCX rates, shows profit or loss on holding, and drafts the bank stock statement
Asks you before sending
Computes crystal and DMO yield for each batch, links it to oil lots and sellers, and flags low-yield sellers
Works it out and shows you
Lists overdue buyer bills with documents pending and drafts statements and reminders
Asks you before sending
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amFreezing tank temperature round
- 1Read every tank's temperature and note crystal growth
- 2Tank temperature
10:00 amTest incoming oil samples
- 1Test each lot for menthol content and water
- 2Check for adulteration with cheaper oils
- 3Menthol content of lot
11:00 amCentrifuge and dry crystals
- 1Drain DMO and centrifuge crystals from finished tanks
- 2Dry crystals on trays at controlled temperature and grade them
- 3Crystal out today
5:30 pmDaily mandi and MCX rate check
- 1Note today's mandi and MCX mentha oil rates
- 2Compare with average stock cost and decide buy or sell
Every week
Mon 11:00 amWeekly yield and batch review
- 1Compare crystal and DMO out against oil charged per batch
- 2Trace low-yield batches to oil lots and sellers
Thu 3:00 pmBuyer dues and dispatch follow-up
- 1List bills past due and send statements
- 2Send COA and documents for pending dispatches
Every month
5thMonth-end stock and bank stock statement
- 1Physically weigh oil drums and crystal stock
- 2Send stock statement to the bank for the CC limit
Every year
MarYearly licence and audit check
- 1Renew mandi licence, consent to operate, FSSAI and factory licence where due
- 2Close the year's stock valuation for audit
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Mint oil lot from seller to tank
- 1Sample drawn at mandi or village
- 2Lab tests menthol content
- 3Owner approves rateNeeds approval
- 4Weighed and paid
Crystal order to payment
- 1Grade and rate agreed
- 2Lot tested and COA made
- 3Packed and dispatched
- 4Invoice and e-way bill
- 5Payment received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Mint oil purchase book
Freezing and crystal batch
Stock and position book
Sales and buyer ledger
Mint oil intake testing
Pay only for real mint oil at its true menthol value
Freezing and crystallisation batch
Get the most crystal out of each batch at buyer grade
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Menthol crystals bold | 2906 | 5% |
| Menthol flakes | 2906 | 5% |
| Menthol powder | 2906 | 5% |
| Dementholised mint oil (DMO) | 3301 | 5% |
| Rectified mint oil | 3301 | 5% |
| Crude mint oil (traded) | 3301 | 5% |
| Peppermint oil | 3301 | 5% |
- GST registration
- Udyam (MSME) registration
- PAN
- APMC mandi licence
- Factory licence
- Pollution consent (CTO)
- FSSAI food licenceIf it applies
- Import Export Code (IEC)If it applies
- GST Letter of Undertaking (LUT) for exportsIf it applies
- Export council membership (RCMC)If it applies
- Boiler registration and certificateIf it applies
- Fire NOCIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerDecides buying and holding, fixes prices, deals with pharma and export buyers, arranges bank limits.
Buyer agentBuys oil at mandis and villages, tests samples, arranges drums and transport.
Plant operatorFilters and charges oil, runs chilling tanks and centrifuge, dries and grades crystals.
Lab assistantTests menthol content and adulteration, prepares COA.
AccountantPays sellers, keeps stock book, bills buyers, files GST.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a menthol crystal refiner and trader?
Type one line about your business when you sign up, for example "Menthol crystal refiner and trader". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Chemicals, plastics and rubber
Other makers and factories in chemicals, plastics and rubber
Run a menthol crystal refiner and trader on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes