Your customers
- Kirana and general stores
- Paan shops, cool bars and tea stalls
- Restaurants, dhabas and caterers
- Offices and institutions (jars)
- Households (jars)
- Wedding and event organisers
Food and grocery · Traders and distributors
MatruOS for a beverage and water distributor
Set up the way a beverage and water distributor runs: distributor margin on cases and jars; company schemes, target incentives and cooler placement payments; jar deposits (held); delivery charges for homes and offices. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 9
- 2
- 2
- 4
- 3
- 9
What this solves
What a beverage and water distributor deals with today, and what MatruOS sets up for it
Today
Route cash, credit and empties do not tally and salesmen's shortages are found days later. Shells, glass bottles and jars go missing in the market and the bottler charges the distributor.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 4 registers and 9 licences for a beverage and water distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Bottler or water plant
- distributor or jar dealer
- retailer or home
- consumer
Your suppliers
- Franchise bottler or brand's depot
- Packaged drinking water plant (BIS licensed)
- Soda and local beverage makers
- Van and tempo owners
- Fuel
Credit and cash
Pays bottler in advance (RTGS before dispatch); water plant weekly; retailers cash on delivery or 7 days, bigger outlets 15-30 days; jar homes monthly or prepaid coupons; deposits collected upfront
Summer needs 2-3 times normal working capital for stock bought in Feb-Mar; empties and deposits are money held in glass and plastic; retailer credit is short but spread over hundreds of outlets
Your screens use your words
CustomerOutletItemCaseInvoiceBillproductSKUSupplierCompany
How it works
How MatruOS is set up for a beverage and water distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Beverage and water distributor", typed when you sign up.
- Recognised as a beverage and water distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a beverage and water distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Plans tomorrow's van loads by route and SKU from recent sales, weather and events, and drafts the bottler order to cover them
Asks you before paying
Settles each route: sold equals loaded minus returned, cash and credit equal sales, empties match; flags shortages by salesman and lists breakage for the company claim
Works it out and shows you
Ages dues by outlet and route, gives each salesman his collection list, and drafts reminders for office and home jar accounts
Asks you before sending
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:30 amLoad vans by route
- 1Load each van to the route plan; count cases and empties out
- 2Check best-before; oldest stock out first
- 3Note load in the route sheet
8:00 amWater jar delivery rounds
- 1Deliver jars to homes and offices on today's list
- 2Take back an empty for every full jar; check seal on full jars
- 3Note coupons or cash taken
5:30 pmPlan tomorrow's load and the bottler order
- 1Look at today's route sales, stock and the weather forecast
- 2Plan each van's load for tomorrow
- 3Place the bottler order and pay in advance
7:30 pmEvening route settlement
- 1Loaded minus returned equals sold; cash and credit match the sales
- 2Empties and shells returned match the ledger
- 3Note any shortage against the salesman
Every week
WedWeekly cooler audit
- 1Photo of each cooler on the route with stock inside
- 2Note coolers with other brands, not working or missing
- 3Report repairs and shifts to the company officer
MonWeekly outlet dues
- 1Age dues by outlet and route
- 2Give each salesman his list to collect
- 3Stop credit to outlets over limit with owner's yes
Every month
3rdMonthly scheme, breakage and empties claim with the company
- 1Total schemes given to outlets and claim from the company
- 2Claim breakage and leakers as per company norm
- 3Reconcile shells and bottles with the bottler's statement
- 4Monthly jar bills to offices and homes
Every year
JanAnnual distributor agreement and licences
- 1Renew distributor agreement and annual targets with the company
- 2Renew FSSAI licence and vehicle papers
- 3Count all jars and shells in the market and write off missing ones
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Cooler placement
- 1Outlet selected on sales
- 2Company officer approvesNeeds approval
- 3Agreement signed and cooler placed
- 4Monthly sales checked against the cooler
New jar customer to monthly bill
- 1Customer signs up and pays deposit
- 2Deliveries recorded
- 3Monthly bill sent
- 4Paid or deposit adjusted on closing
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Route load and settlement
Empties and jar ledger
Cooler register
Outlet and home accounts
Route settlement and empties control
Make every case, rupee and empty bottle on a route add up
Water jar handling
Deliver only safe, sealed water from a licensed plant
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Cola or orange drink (250 ml PET, case of 24) | 220210 | 40% |
| Cola or lemon drink (750 ml PET, case of 24) | 220210 | 40% |
| Cola in returnable glass (200 ml, crate of 24) | 220210 | 40% |
| Energy drink (can, case of 24) | 220299 | 40% |
| Mango or fruit drink (case of 30 x 160 ml) | 220299 | 5% |
| Soda water (750 ml, case of 24) | 220110 | 5% |
| Packaged drinking water (1 litre, case of 12) | 220110 | 5% |
| Packaged drinking water 20-litre jar (refill) | 220110 | 5% |
| Jar deposit (refundable) | 392330 | 0% |
| Delivery charge (homes and offices) | 996812 | 18% |
- GST registration
- FSSAI food licence
- Udyam (MSME) registration
- Shops and Establishments registration
- Trade licenceIf it applies
- Vehicle permitIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- EPR registration for plastic packagingIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Distributor (owner)Orders from bottler and plant, pays in advance, routes and staff, schemes and targets, credit.
Godown managerReceives trucks, stock and empties count, loads vans, breakage.
Driver-salesmanRoute sales, cash and credit, empties, cooler checks.
Delivery boy (jars)Home and office jar delivery, empties and coupons.
AccountantRoute settlement, outlet ledgers, company claims, GST.
Company sales officer (outside)Targets, schemes, cooler placement, market visits.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a beverage and water distributor?
Type one line about your business when you sign up, for example "Beverage and water distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other traders and distributors in food and grocery
Run a beverage and water distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes