Your customers
- Flour
- Dal and rice millers
- Masala and spice grinders
- Exporters
- Other wholesalers and kirana stockists
- Food processors
Food and grocery · Traders and distributors
MatruOS for a grain, pulses and spices trader
Set up the way a grain, pulses and spices trader runs: margin between mandi or upcountry buying price and sauda selling price; gains from holding stock through the season; small sorting and cleaning premium. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a grain, pulses and spices trader deals with today, and what MatruOS sets up for it
Today
Open saudas live in notebooks and WhatsApp, so the open position is not known on a falling day. Stock limit orders need weekly declarations; a miss risks seizure.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 3 registers and 8 licences for a grain, pulses and spices trader, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Farmer
- commission agent
- sauda trader
- miller, grinder, exporter or wholesaler
- retailer
Your suppliers
- Mandi commission agents (adatiyas)
- Upcountry traders and FPOs
- Farmers (direct where allowed)
- Warehouses
Credit and cash
Agent paid in 1-7 days by mandi custom; upcountry traders on advance or against documents; buyers pay in 7-45 days by the dhara agreed in the sauda; brokerage settled monthly
Buying peaks at harvest and needs bank cash credit or warehouse receipt loans; money returns over 1-6 months as stock is sold
Your screens use your words
CustomerPartyOrderSaudaItemCommodityInvoiceBillSupplierAdatiyadeliveryTruckBatchLot
How it works
How MatruOS is set up for a grain, pulses and spices trader
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Grain, pulses and spices trader", typed when you sign up.
- Recognised as a grain, pulses and spices traderRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a grain, pulses and spices trader
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Builds one morning digest of rates, arrivals and policy news for the trader's commodities
Works it out and shows you
Reads broker sauda notes, enters them in the sauda book, matches them with the broker's list, and shows the open position by commodity
Works it out and shows you
Totals stock by commodity, compares it with any stock limit in force, and prepares the weekly portal declaration
Asks you before sending
Lists bills past their dhara, drafts reminders, and reconciles brokerage per broker
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amMorning rate digest across mandis
- 1Collect yesterday's closing rates from key mandis, NCDEX and broker messages
- 2Note arrivals, government orders and import news
10:30 amMandi auction and arrival buying
- 1Check arrivals and quality at the yard
- 2Bid through the adatiya within the day's limit
- 3Note lots won and send to godown
2:00 pmDispatch trucks with quality and weight papers
- 1Weigh at the stamped weighbridge
- 2Draw a sample and note moisture and damaged grain
- 3Bill and e-way bill with the truck
6:00 pmEnter saudas from broker notes and calls
- 1Enter every sauda from WhatsApp notes and calls the same day
- 2Match with the broker's evening list
- 3Show open position by commodity
Every week
FriStock position against stock limit and weekly portal declaration
- 1Total stock by commodity across godowns and warehouses
- 2Compare with any stock limit order in force
- 3File the weekly declaration on the government stock portal when required
MonParty dues by dhara and broker reconciliation
- 1List bills past their dhara days
- 2Send reminders through the broker or directly
- 3Reconcile brokerage with each broker monthly
Every month
1stGodown stock check and fumigation
- 1Count bags per lot and check for insects and moisture
- 2Fumigate lots due (licensed pest control)
- 3Note bank-pledged lots
Every year
MarAPMC licence, FSSAI and weighbridge renewal
- 1Renew APMC trader licence and FSSAI licence
- 2Get scales and weighbridge verified
- 3Close the year's sauda book and broker accounts
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Sauda to payment
- 1Deal struck through broker
- 2Sauda note confirmedNeeds approval
- 3Truck loaded with bill and e-way bill
- 4Buyer accepts weight and quality
- 5Paid within dhara
- 6Brokerage settled
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Sauda book
Godown stock
Party and broker ledger
Sauda confirmation
No sauda is left unwritten or misunderstood
Quality, weight and dispatch
Avoid rate cuts and rejections at the buyer
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Wheat (loose; mill quality) | 10019910 | 0% |
| Chana (whole; loose) | 07132000 | 0% |
| Tur or arhar (whole; loose) | 07136000 | 0% |
| Moong (whole; loose) | 07133100 | 0% |
| Urad (whole; loose) | 07133100 | 0% |
| Masoor (whole; loose) | 07134000 | 0% |
| Pulses in pre-packed labelled bags up to 25 kg | 07136000 | 5% |
| Jeera (cumin seed) | 09093129 | 5% |
| Coriander seed (dhania) | 09092190 | 5% |
| Fennel seed (saunf) | 09096129 | 5% |
| Dry red chilli | 09042110 | 5% |
| Turmeric (dried finger) | 09103020 | 5% |
- APMC mandi licence
- GST registration
- FSSAI food licence
- Shops and Establishments registration
- Udyam (MSME) registration
- Weighing scale stampingIf it applies
- Trade licenceIf it applies
- Import Export Code (IEC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Trader (seth)Bids at auction through the agent, strikes saudas, sets credit limits, decides stock holding.
MunimWrites sauda book and bills, keeps party and broker ledgers, makes e-way bills.
Godown in-chargeReceives and dispatches trucks, keeps stock, fumigation, quality samples.
Broker (dalal)Finds buyers and sellers, confirms sauda notes, collects brokerage.
Hamals (loaders)Load, unload, stack, stitch bags.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a grain, pulses and spices trader?
Type one line about your business when you sign up, for example "Grain, pulses and spices trader". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other traders and distributors in food and grocery
Run a grain, pulses and spices trader on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes