Your customers
- Kirana shops
- Sweet shops and halwais
- Namkeen and snack makers
- Hotels and dhabas
- Caterers
- Sub-wholesalers in nearby towns
- Institutions (hostels and canteens)
Food and grocery · Traders and distributors
MatruOS for an edible oil wholesaler
Set up the way an edible oil wholesaler runs: margin per tin or carton between refiner or mill rate and selling rate; cash discounts and quantity schemes from refiners; gains (or losses) on stock when the market moves. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an edible oil wholesaler deals with today, and what MatruOS sets up for it
Today
Booking at the wrong time: a falling market leaves the trader with costly stock. Rate list typed and sent by hand every morning; parties get stale rates.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 3 registers and 7 licences for an edible oil wholesaler, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Importer or oilseed crusher
- refiner and packer
- broker
- wholesaler
- kirana and halwai
- consumer
Your suppliers
- Refiners and packers (soybean, palm, sunflower, rice bran)
- Regional oil mills (mustard, groundnut, sesame, cottonseed)
- Oil brokers (dalals)
- Transporters
Credit and cash
Refiners want RTGS advance at booking or before lifting; mills give 7-15 days to old parties; kiranas 7-15 days; halwais and caterers 15-30 days; broker paid brokerage per tin or per tonne
One truckload (about 1,200 tins) needs Rs 25-30 lakh paid in advance; stock sold over 7-15 days; collections 7-30 days later; most traders run on a bank cash-credit limit against stock and debtors
Your screens use your words
CustomerPartyItemTinInvoiceBillSupplierCompanyproductOil
How it works
How MatruOS is set up for an edible oil wholesaler
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Edible oil wholesaler", typed when you sign up.
- Recognised as an edible oil wholesalerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an edible oil wholesaler
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Prepares the day's rate list by oil and pack with the owner's margin and sends it to party groups once approved
Asks you before sending
Shows days of stock by oil, open sauda to lift, and how much more can be booked within the cash and bank limit; warns when advance paid exceeds stock lifted
Works it out and shows you
Ages every party's dues, flags parties over limit or days, plans tomorrow's collection list and drafts reminders
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amRead the market and fix today's rate list
- 1Note palm and soybean oil futures and the broker's refiner rates
- 2Note any import duty or government notice on edible oils
- 3Set today's selling rate per tin and carton by oil
- 4Send the rate list to party WhatsApp groups
11:00 amBook or hold sauda with refiners
- 1Check stock in tins by oil against 7-10 days of sales
- 2Check open sauda not yet lifted
- 3Book a lot only within the bank limit and expected collections
- 4Record booking in the sauda book with broker and lift-by date
2:00 pmReceive a truck and check tins
- 1Match tins on the truck with the company invoice and e-way bill
- 2Weigh 5 tins at random against declared net quantity
- 3Count leaking or dented tins and take a photo for the claim
- 4Check FSSAI licence number, batch, packing date and MRP on the label
3:30 pmLoad tempos for the delivery round
- 1Pick orders oldest-batch first (FIFO)
- 2Print bill and e-way bill where value is above Rs 50,000
- 3Driver gets signed copy back
7:00 pmCollections and day close
- 1Enter cash, cheques and UPI received by party
- 2List parties past their days and over their limit
- 3Plan tomorrow's collection calls for the salesman
Every week
SunPhysical tin count in all godowns
- 1Count tins by oil and pack in each godown
- 2Match with book stock; explain any difference
- 3Move leaking tins aside for company claim
Every month
10thGST returns, bank stock statement and refiner reconciliation
- 1File GSTR-1 by the 11th; GSTR-3B by the 20th
- 2Send stock and debtor statement to the bank for the cash-credit limit
- 3Reconcile refiner ledger: advances, lifted, schemes and leak claims
Every year
AprRe-verify weighing scales and renew licences
- 1Weighing scale verified and stamped by Legal Metrology
- 2FSSAI licence renewal date checked
- 3Mandi licence renewed where oil is notified under the state APMC act
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Sauda to stock
- 1Rate called by broker
- 2Sauda bookedNeeds approval
- 3Advance paid by RTGS
- 4Truck dispatched
- 5Received and checked
- 6Invoice and claims settled
Party order to payment
- 1Order taken
- 2Credit checkNeeds approval
- 3Billed and loaded
- 4Delivered and signed
- 5Payment received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Sauda (booking) book
Tin stock
Party ledger
Receiving oil tins and jars
Accept only full, sealed, correctly labelled oil and claim every leak
Godown storage of edible oil
Stop rancidity, leaks and mix-ups
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Refined soybean oil (15 litre tin) | 150790 | 5% |
| Refined palmolein (15 kg tin) | 151190 | 5% |
| Refined sunflower oil (15 litre tin) | 151219 | 5% |
| Refined rice bran oil (15 litre tin) | 151590 | 5% |
| Kachi ghani mustard oil (15 kg tin) | 151491 | 5% |
| Groundnut oil (15 kg tin) | 150890 | 5% |
| Refined cottonseed oil (15 kg tin) | 151229 | 5% |
| Sesame (til) oil (15 kg tin) | 151590 | 5% |
| Vanaspati (15 kg tin) | 151620 | 5% |
| Refined soybean oil (1 litre pouch) | 150790 | 5% |
| Mustard oil (1 litre bottle) | 151491 | 5% |
| Refined oil (5 litre jar) | 150790 | 5% |
- GST registration
- FSSAI food licence
- Shops and Establishments registration
- Trade licence
- Weighing scale stamping
- APMC mandi licenceIf it applies
- Udyam (MSME) registration
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Seth (owner)Reads the market, books sauda with refiners, fixes the day's selling rate, decides credit, deals with the bank.
Munim (accountant)Bills, ledger, GST returns, RTGS to refiners, collection follow-up.
Godown in-chargeUnloads trucks, counts tins, checks leaks and batch codes, loads tempos.
SalesmanVisits kiranas and halwais, takes orders, collects cheques and cash.
Dalal (broker)Calls rates from refiners, books sauda, chases dispatch.
Tempo driver and loadersDeliver to shops, bring back empty jars where returnable.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an edible oil wholesaler?
Type one line about your business when you sign up, for example "Edible oil wholesaler". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other traders and distributors in food and grocery
Run an edible oil wholesaler on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes