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Food and grocery · Traders and distributors

MatruOS for a quick-commerce supplier

Set up the way a quick-commerce supplier runs: selling packaged food on purchase orders to quick-commerce platforms (or their wholesale entities), and in some cases selling on the platform's marketplace model from stock placed at its warehouses. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Food and groceryReady when you sign up

  • 9routines on a timetable
  • 2workflows with approvals
  • 2SOPs and checks
  • 3registers of your own
  • 4jobs for your AI team
  • 7licences tracked

7-day free trial, no card needed.

What this solves

What a quick-commerce supplier deals with today, and what MatruOS sets up for it

01Today

Working capital locked for 60-100 days while platforms pay late. Debit notes for short or damaged goods eat 1-3% of sales and are never checked.

02In MatruOS

MatruOS sets up 9 routines, 2 workflows, 3 registers and 7 licences for a quick-commerce supplier, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Manufacturer or brand
  2. (distributor)
  3. platform mother warehouse
  4. dark store
  5. consumer

Your customers

  • Quick-commerce platforms' wholesale or buying arms
  • E-commerce and modern trade (secondary)

Your suppliers

  • Contract manufacturers or own unit
  • Packaging suppliers
  • 3PL warehouse
  • Transporters
  • Label printers

Credit and cash

Platforms pay 30-60 days after GRN, net of debit notes; suppliers to the brand want 0-30 days; ad wallet is prepaid

Stock made 15-30 days ahead, sits 7-15 days at the brand, then 30-60 days unpaid after GRN: about 60-100 days of working capital per cycle

Your screens use your words

  • CustomerPlatform
  • OrderPO
  • ItemSKU
  • SupplierVendor
  • productSKU

How it works

How MatruOS is set up for a quick-commerce supplier

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Quick-commerce supplier", typed when you sign up.
  2. Recognised as a quick-commerce supplierRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a quick-commerce supplier

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Sales executive

Collects new POs from each platform, proposes the fillable quantity per line from stock and shelf life, picks batches to send, and lists lines at risk

Reads purchase orders, SKU master and batch shelf life

Asks you before sending

Accountant

Matches GRNs and debit notes with invoices, finds shortages and wrong deductions, and drafts disputes with proof within the window

Reads GRN and debit notes, invoices and proof of delivery photos

Asks you before sending

Sales executive

Builds the weekly view of units, out-of-stocks, fill rate and ad return by SKU and city, and suggests next week's production and ad budget

Reads platform sales and availability reports, ad wallet statements and SKU master

Works it out and shows you

Accountant

Lists invoices past due, separates each deduction type, and drafts follow-ups to platform finance

Reads GRN and debit notes and bank receipts

Asks you before sending

1 / 4

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day3

  • 9:30 amCheck new POs on every platform portalKey account executive · 4 steps
    1. 1Download new POs by platform and city
    2. 2Match each line with stock and batch shelf life
    3. 3Confirm fillable quantity before the PO acceptance cut-off
    4. 4Flag lines that cannot be filled and tell the owner
  • 11:00 amPick, label and dispatch against POsWarehouse lead · 5 steps
    1. 1Pick by PO; never mix two POs in one carton
    2. 2Check shelf life left on every batch against the platform's inward rule
    3. 3Carton label with PO number, SKU, quantity and barcode; packing list inside
    4. 4Invoice and e-way bill printed per PO
    5. 5Book or confirm the appointment slot
  • 5:00 pmReconcile GRN with invoices and raise disputesAccounts executive · 4 steps
    1. 1Download GRNs posted since yesterday
    2. 2Match accepted units against invoiced units
    3. 3List short, damaged and rejected units with reasons
    4. 4Raise a dispute with photos and proof of delivery within the portal window

Every week1

  • MonWeekly sell-through, availability and ads reviewFounder or owner · 4 steps
    1. 1Units sold and out-of-stock rate by city and dark store
    2. 2Fill rate per platform for the week
    3. 3Ad spend versus sales from ads (ROAS) per SKU
    4. 4Decide next week's production and ad budget

Every month3

  • 1stPlatform payment reconciliationAccounts executive · 3 steps
    1. 1Match payments received with invoices due
    2. 2Check deductions: margin, listing, ads, damage, expiry return charges
    3. 3Chase overdue invoices with the platform finance team
  • 25thNear-expiry and return-to-vendor reviewKey account executive · 3 steps
    1. 1List stock at platforms close to the liquidation window
    2. 2Agree a promotion or a return-to-vendor pick-up date
    3. 3Collect returned stock and decide: rework, sell elsewhere, or destroy with a record
  • 10thGST returns and e-invoicing checkAccounts executive · 3 steps
    1. 1GSTR-1 with every platform invoice by the 11th
    2. 2Check platform TCS credit in GSTR-2B where the marketplace model is used
    3. 3E-invoice IRN generated for every invoice where turnover requires it

Every year1

  • MarAnnual terms and margin renegotiationFounder or owner · 3 steps
    1. 1Review margin, listing fees and payment days per platform
    2. 2Renew FSSAI licence and trademark watch
    3. 3Renew plastic EPR registration and file annual return where needed

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

PO to payment

  1. 1PO receivedKey account executive
  2. 2Quantity confirmedFounder or ownerNeeds approval
  3. 3Invoiced and slot bookedAccounts executive
  4. 4DispatchedWarehouse lead
  5. 5GRN receivedKey account executive
  6. 6Disputes settledAccounts executive
  7. 7Payment receivedAccounts executive

New SKU listing

  1. 1Product sheet and images readyKey account executive
  2. 2Margin and price agreedFounder or ownerNeeds approval
  3. 3Listed on platformPlatform category manager (outside)
  4. 4First PO receivedKey account executive

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Purchase orders

    PO number · Platform · City and warehouse · PO date · Expiry date of PO · Units ordered · Units confirmed · Appointment slot

  • GRN and debit notes

    PO number · GRN date · Units accepted · Units rejected · Reject reason · Debit note amount · Payment due date · Paid

  • SKU master

    SKU name · Barcode (EAN) · MRP · Selling price to platform · Shelf life (days) · Case pack · Stock in hand · Manufacture date of current batch

  • Ready for platform inward

    Get every unit accepted at GRN

    6 steps with checks

  • Disputing a debit note

    Recover money deducted for shortages or damage that were not the supplier's fault

    4 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Namkeen and snacks (200 g pack) · pack210690995%
Roasted makhana (80 g pack) · pack2008195%
Cow ghee (500 ml jar) · jar0405905%
Cold-pressed groundnut oil (1 litre) · bottle1508905%
Ground spice (100 g pack) · pack0910305%
Millet cookies (150 g pack) · pack1905315%
Peanut butter (350 g jar) · jar2008115%
Instant breakfast mix (200 g pack) · pack210690995%
Frozen snacks (400 g pack) · pack200410005%
  • GST registrationGST department (GSTN)
  • FSSAI food licenceFSSAI (Food Safety and Standards Authority of India)
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)
  • TrademarkTrade Marks Registry
  • Packaged commodities registration (Legal Metrology)Legal Metrology department (Packaged Commodities Rules)If it applies
  • EPR registration for plastic packagingCPCB (Extended Producer Responsibility portal)If it applies
  • Weighing scale stampingLegal Metrology departmentIf it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

Founder or ownerPlatform negotiations, pricing and margins, ad budget, cash planning.
Key account executivePortal POs, appointments, fill rate, debit note disputes, category manager calls.
Warehouse leadPick by PO, carton labels, dispatch, shelf-life check.
Accounts executiveInvoices, e-way bills, payment and debit note reconciliation, GST.
Platform category manager (outside)Raises POs, decides listings, visibility and promotions.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a quick-commerce supplier?

Type one line about your business when you sign up, for example "Quick-commerce supplier". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Food and grocery

Other traders and distributors in food and grocery

All 164 business types in food and grocery

Run a quick-commerce supplier on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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Chat with the MatruOS team on WhatsApp, +91 97234 99901