Your customers
- Kirana stores
- Hotels and dhabas
- Caterers
- Institutions and canteens
- Outstation retailers
- Semi-wholesalers
Food and grocery · Traders and distributors
MatruOS for a grocery wholesaler
Set up the way a grocery wholesaler runs: trading margin per bag or tin on staples sold to retailers, hotels, caterers and institutions; higher margin on spices and dry fruits. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 7
- 2
- 3
- 3
- 3
- 8
What this solves
What a grocery wholesaler deals with today, and what MatruOS sets up for it
Today
Rates change daily; phone quotes are forgotten and bills go out below cost. Party credit stretches from 15 to 60 days.
In MatruOS
MatruOS sets up 7 routines, 2 workflows, 3 registers and 8 licences for a grocery wholesaler, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- mill or broker
- mandi wholesaler
- kirana or hotel
- consumer
Your suppliers
- Flour
- Dal
- Rice and oil mills
- Sugar mills through brokers
- Brokers (dalals)
- Importers (dry fruits)
Credit and cash
Buys on 7-30 days dhara with a cash discount (0.5-1%) for early payment; sells on 7-60 days; institutions longer
Stock turns in 10-20 days. Receivables of 20-30 days are funded by mill credit and a bank CC limit. A price fall with full godowns or a large defaulting kirana can wipe out a month's margin.
Your screens use your words
CustomerPartyInvoiceBillrateBhavcredit_daysDharapurchaseSaudaloaderHamal
How it works
How MatruOS is set up for a grocery wholesaler
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Grocery wholesaler", typed when you sign up.
- Recognised as a grocery wholesalerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a grocery wholesaler
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Builds today's selling rate list from buy rates and margin rules and drafts the WhatsApp broadcast to regular parties by type
Asks you before sending
Checks each bill line against today's cost plus handling; flags below-cost lines and missing hamali or freight
Works it out and shows you
Lists parties past dhara with ledgers; builds the mill payment plan with cash-discount dates
Asks you before sending and paying
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amRate calls and today's rate list
- 1Take today's bhav from brokers and mills for sugar, dal, rice and oil
- 2Set selling rates with margin and handling cost
- 3Send the rate list to regular parties
10:00 amOrders, billing and loading
- 1Bill each order at today's rate with hamali and freight added
- 2Check party's dhara and limit before credit
- 3Bilty and e-way bill for outstation loads
7:00 pmEvening books and below-cost check
- 1Post bills and receipts
- 2Check no bill went out below today's cost plus handling
- 3Note stock of top 20 items
Every week
MonParty dues and mill payments
- 1Parties over dhara; send ledger and call
- 2Mill payments due this week and cash discount dates
- 3Pay hamals' weekly dues
Every month
28thSample stock count and GST
- 1Count 20 items by bag and match the book
- 2Check pulse stock against any stock-limit order
- 3File GSTR-1 and 3B
Every year
MarLicence renewals and year close
- 1Renew FSSAI, APMC and trade licences; re-stamp weights and scales
- 2Confirm party balances in writing
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Retailer order to collection
- 1Order by phone at day rate
- 2Credit beyond limit approvedNeeds approval
- 3Billed and loaded
- 4Delivered with bilty or local slip
- 5Paid within dhara
Mill purchase through a broker
- 1Broker offer and sauda fixedNeeds approval
- 2Truck received and weighed
- 3Paid by cash discount date or due date
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Daily rate list (bhav)
Party ledger (sales)
Mill and broker purchases
Billing and weights
Right weight, right rate, right tax on every bill
Credit and dhara
Keep sales credit inside the time mills give
Godown hygiene and stock
No pests, moisture or adulteration complaints
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Sugar (S-30), 50 kg bag | 1701 | 5% |
| Tur dal, loose | 0713 | 0% |
| Chana dal, loose | 0713 | 0% |
| Rice, loose (non-basmati) | 1006 | 0% |
| Atta, pre-packed 10 kg | 1101 | 5% |
| Rice, pre-packed 25 kg | 1006 | 5% |
| Groundnut or soybean oil, 15 kg tin | 1507 | 5% |
| Salt, iodised 1 kg (bale of 25) | 2501 | 0% |
| Whole spices (jeera, chilli, turmeric) | 0909 | 5% |
| Dry fruits (almonds, cashew) | 0802 | 5% |
| Tea, loose CTC | 0902 | 5% |
| Poha (flattened rice) | 1904 | 0% |
- GST registration
- FSSAI food licence
- Shops and Establishments registration
- APMC mandi licenceIf it applies
- Weighing scale stamping
- Packaged commodities registration (Legal Metrology)If it applies
- Trade licence
- Udyam (MSME) registration
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Seth (owner)Takes rate calls, buys from mills and brokers, fixes selling rates, approves credit.
MunimKaccha parchi and tax bills, ledgers, mill payments, GST, e-way bills.
Billing staffPhone orders, billing, rate quotes to regular parties.
Hamals (loaders)Unload trucks, stack, load tempos and trucks; paid per bag.
Broker (dalal)Brings mill offers and fixes saudas.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a grocery wholesaler?
Type one line about your business when you sign up, for example "Grocery wholesaler". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other traders and distributors in food and grocery
Run a grocery wholesaler on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes