Your customers
- Kirana stores
- Pan shops
- Bakeries and tea stalls
- School and office canteens
- Sub-wholesalers
- Rural retailers and hawkers
- Institutional buyers
Food and grocery · Traders and distributors
MatruOS for a biscuit and confectionery wholesaler
Set up the way a biscuit and confectionery wholesaler runs: distributor margin and trade schemes from the company on secondary sales; wholesale margin on carton sales; display and target incentives. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a biscuit and confectionery wholesaler deals with today, and what MatruOS sets up for it
Today
Scheme and damage claims worth 1-2% of sales are filed late or never credited. Outlet credit runs beyond 14 days and salesmen keep cash.
In MatruOS
MatruOS sets up 10 routines, 2 workflows, 3 registers and 6 licences for a biscuit and confectionery wholesaler, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Maker
- C&F agent
- distributor or super-stockist
- wholesaler
- retailer
- consumer
Your suppliers
- Biscuit, cake, rusk and wafer makers (via C&F agent)
- Chocolate, toffee and gum makers
- Regional biscuit and confectionery brands
- Super-stockists
Credit and cash
Company: advance RTGS or 7-15 day cheque against order; retailers 7-14 days or till next beat visit; sub-wholesalers 15-30 days; claims credited by company 30-90 days later
Pays company before stock; holds 10-20 days of stock; retail credit 7-14 days; scheme claims locked 1-3 months - so 1.5-2 months of sales are tied up
Your screens use your words
CustomerOutletItemSKUInvoiceBillSupplierCompanyemployeeSalesman
How it works
How MatruOS is set up for a biscuit and confectionery wholesaler
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Biscuit and confectionery wholesaler", typed when you sign up.
- Recognised as a biscuit and confectionery wholesalerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a biscuit and confectionery wholesaler
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Matches each salesman's collections with bills, lists short cash, and builds tomorrow's route outstanding list with overdue outlets on top
Works it out and shows you
Suggests the twice-weekly company order by SKU from days of stock and target, and warns where an order would push stock past expiry
Asks you before sending
Computes each scheme claim from secondary sales, builds the damage claim with register entries and photos, and tracks credit notes still due
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:30 amLoad vans and send salesmen on beat
- 1Pick yesterday's booked orders oldest batch first
- 2Print bills by route and load the van in drop order
- 3Hand each salesman the route outstanding list
7:00 pmSalesman and van settlement
- 1Cash, cheques and UPI collected matched to bills
- 2Undelivered and returned goods back in stock
- 3Orders booked for tomorrow pulled from the app
- 4Outlets over credit days flagged for tomorrow's beat
Every week
Mon, ThuPlace the company order (primary)
- 1Stock days by SKU against the company norm (often 10-15 days)
- 2Order to meet the month target without overstocking slow SKUs
- 3RTGS the order value before dispatch
SatGodown expiry and damage check
- 1List SKUs within 60 days of expiry
- 2Push near-expiry stock on the next beats with the company's liquidation scheme
- 3Record damage and expired stock in the register for claim
Every month
5thPrepare and file the monthly claims
- 1Scheme claims from secondary sales data per company scheme circular
- 2Damage and expiry claim with register and photos
- 3Display and target claims with sales officer sign-off
- 4Track last months' claims not yet credited
22ndMonth-end target push
- 1Target achieved so far by company and SKU group
- 2Plan extra outlet calls and sub-wholesaler sales for the last week
- 3Do not dump stock that will expire in the market
10thGST returns and ledger close
- 1GSTR-1 by the 11th, GSTR-3B by the 20th
- 2Credit notes from companies matched in GSTR-2B
Every year
AprAnnual distributor agreement and licence renewal
- 1Review margin, scheme structure and territory with each company
- 2FSSAI licence and trade licence renewed
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Scheme claim to credit note
- 1Claim prepared
- 2Sales officer verifiesNeeds approval
- 3Submitted to company
- 4Credit note received
Market return to replacement
- 1Outlet return picked up
- 2Checked at godown
- 3Approved for claimNeeds approval
- 4Replaced or credited by company
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Beat order book
Scheme and damage claims
Expiry and damage register
First expiry, first out
Keep stock fresh in the market and keep expiry losses inside the company allowance
Taking back market returns
Keep outlets loyal while keeping returns claimable
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Glucose biscuits (carton of 48 x Rs 10) | 190531 | 5% |
| Cream biscuits (carton of 24 x Rs 30) | 190531 | 5% |
| Marie and digestive biscuits (carton) | 190531 | 5% |
| Cookies (carton of 24 x Rs 35) | 190531 | 5% |
| Rusk (carton of 20 packs) | 190540 | 5% |
| Wafers (carton) | 190532 | 5% |
| Slice cake (carton of 24) | 190590 | 5% |
| Chocolate bars (box of 40 x Rs 10) | 180632 | 5% |
| Toffee and eclairs (jar of 200) | 170490 | 5% |
| Chewing gum (box) | 170410 | 5% |
| Lollipop and candy (jar) | 170490 | 5% |
| Festive biscuit and chocolate gift pack | 180690 | 5% |
- GST registration
- FSSAI food licence
- Shops and Establishments registration
- Trade licence
- Udyam (MSME) registration
- Weighing scale stampingIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Distributor (owner)Company relationship, payments to company, credit decisions, claims, targets.
Salesman (DSR)Daily beat, orders on app, collections, display, returns.
Godown keeperReceives from C&F, FIFO, picks for vans, damage and expiry stock.
AccountantBilling, retailer ledgers, GST, claim files, bank.
Delivery driver and helperDeliver next-day orders, collect cheques and cash, bring returns.
Company sales officer (ASM/SO)Sets targets and schemes, joins beats, approves claims.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a biscuit and confectionery wholesaler?
Type one line about your business when you sign up, for example "Biscuit and confectionery wholesaler". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other traders and distributors in food and grocery
Run a biscuit and confectionery wholesaler on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes