Your customers
- Wholesalers in Delhi Khari Baoli
- Kanpur and Mumbai
- Masala and mouth-freshener makers
- Exporters to the Gulf
- Sweets and tea makers
- Pepper exporters and grinders
Food and grocery · Traders and distributors
MatruOS for a cardamom auctioneer and dealer
Set up the way a cardamom auctioneer and dealer runs: auctioneer: 1% commission on lots sold. Dealer: margin from buying at auction, grading by size and colour, and selling graded lots to wholesalers, masala makers and exporters; pepper garbling margin. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a cardamom auctioneer and dealer deals with today, and what MatruOS sets up for it
Today
Grower statements and payments within 10 working days per auction take hours and errors risk the licence. Grade mix and litre-weight disputes with buyers and growers.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 8 licences for a cardamom auctioneer and dealer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Grower
- pooling centre
- Spices Board e-auction
- licensed dealer
- wholesaler, masala maker or exporter
Your suppliers
- Cardamom growers and planters
- Small pepper growers and village collectors
- Drier owners
- Sieve and packing material sellers
- NABL labs
Credit and cash
Auctioneer pays growers within 10 working days of the auction less 1% commission; dealers pay auctioneers per the auctioneer's terms; dealers sell to wholesalers on 7-30 days; growers sometimes take advances from dealers against the next pick
Money moves fast during the picking season Aug-Feb; dealers hold graded stock when prices fall; auctioneers hold a Board bank guarantee of crores
Your screens use your words
CustomerBuyerOrderLotItemLotInvoiceAuction billproductCardamomSupplierGrower
How it works
How MatruOS is set up for a cardamom auctioneer and dealer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Cardamom auctioneer and dealer", typed when you sign up.
- Recognised as a cardamom auctioneer and dealerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a cardamom auctioneer and dealer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Works out each grower's amount after the 1% commission, counts working days from each auction, prepares the payment batch before the deadline and sends statements
Asks you before paying and sending
Sends a short daily digest of auction averages and highs by centre, trend over 4 weeks, and the value of graded stock
Works it out and shows you
Works out the grade mix and loss for each purchase lot, compares it with the price paid, and flags lots due for residue testing before export
Works it out and shows you
Reminds 60 and 15 days before each licence or guarantee renewal with the document list
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amPooling centre intake
- 1Weigh the grower's cardamom on the electronic scale
- 2Moisture check
- 3Draw a 1,500 g sample, 100 g for the buyer and 50 g for display; enter on the crop slip
- 4Give the grower a lot number and auction date
10:00 amGrading and packing
- 1Sieve into sizes; litre weight per grade
- 2Remove splits, empties and pale capsules
- 3Pack and mark grade, lot and weight
3:00 pmGrower payment batch within 10 working days
- 1List lots whose 10-working-day deadline is near
- 2Pay grower amount minus 1% commission only; no other deduction
- 3Send the grower a statement
Every week
Mon, Tue, Wed, Thu, Fri, SatE-auction session (morning or afternoon per Board rota)
- 1Display samples; run lots on the Board's e-auction platform
- 2Record price and buyer per lot; publish day's average and maximum
- 3Dealers: bid within the day's buying limit by grade
SatWeekly buyer dues and stock value
- 1Dues from buyers by days outstanding
- 2Graded stock value at this week's auction average
Every month
7thMonthly Spices Board returns and residue tests
- 1File the monthly return of purchases, sales and stock to the Spices Board
- 2Send export-bound lots for residue testing
Every year
MarAnnual licence and bank guarantee renewal
- 1Renew the cardamom auctioneer or dealer licence with the Spices Board
- 2Renew the bank guarantee (e-auctioneers) and FSSAI
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Grower lot to auction to payment
- 1Pooled, weighed and sampled
- 2Auctioned
- 3Buyer pays
- 4Grower payment approvedNeeds approval
- 5Grower paid within 10 working days
Graded lot sale to a buyer
- 1Grade sheet and sample sent
- 2Price agreedNeeds approval
- 3Dispatched with invoice
- 4Paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Grower pooling and auction lots
Grading sheet
Dealer sales and dues
Pooling, sampling and grower payment
Follow the Spices Board rules on every lot
Cardamom and pepper grading
Grades that buyers trust
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Small cardamom 8 mm bold | 09083120 | 5% |
| Small cardamom AGEB (7 mm plus) | 09083120 | 5% |
| Small cardamom AGB (6-7 mm) | 09083120 | 5% |
| Small cardamom AGS (5 mm) | 09083120 | 5% |
| Cardamom splits and rejections | 09083120 | 5% |
| Black pepper MG1 | 09041130 | 5% |
| Black pepper TGEB | 09041130 | 5% |
| Light pepper and pinheads | 09041190 | 5% |
| Auction commission (1%) | 996111 | 0% |
- FSSAI food licence
- GST registration
- Udyam (MSME) registration
- Weighing scale stamping
- Export council membership (RCMC)If it applies
- Import Export Code (IEC)If it applies
- GST Letter of Undertaking (LUT) for exportsIf it applies
- Agmark certificate of authorisationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Auctioneer or dealer (owner)Spices Board licences, bidding strategy, pricing, buyers and growers, bank guarantee.
Pooling centre clerkWeighs, checks moisture, draws samples, writes crop slips, lists lots.
GraderSieving by size, litre weight, colour sorting, removing splits.
AccountantGrower payments within 10 working days, buyer collections, GST, Board returns.
Pepper garblerCleaning, density grading, drying to moisture.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a cardamom auctioneer and dealer?
Type one line about your business when you sign up, for example "Cardamom auctioneer and dealer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other traders and distributors in food and grocery
Run a cardamom auctioneer and dealer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes