Your customers
- Expeller and solvent oil mills
- Dairy farmers and gaushalas (whole seed)
- Cattle-feed dealers and village shops (cake)
- Compound feed makers
- Absorbent cotton, paper and cellulose makers (linters)
Food and grocery · Traders and distributors
MatruOS for a cottonseed and khol trader
Set up the way a cottonseed and khol trader runs: margin per quintal on cottonseed bought from gins and sold to oil mills and dairy buyers; margin on cake bought from mills and sold to feed dealers; linters and hulls trade; brokerage on deals arranged between gins and mills. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a cottonseed and khol trader deals with today, and what MatruOS sets up for it
Today
Feed dealers take cake on credit and pay late; dues are in a bahi and nobody chases them on time. Truck weight shortages between gin and mill are not claimed.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 6 licences for a cottonseed and khol trader, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Farmer
- APMC or ginner
- cottonseed trader
- oil mill
- cake back through trader
- feed dealer
- dairy farmer
Your suppliers
- Ginning and pressing factories (seed)
- Delinting mills (linters)
- Oil mills (cake, washed oil)
- Brokers (dalal)
- Truck operators
Credit and cash
Gins paid same day to 7 days (often RTGS against the bill); oil mills pay 7-15 days; feed dealers take cake on 15-45 days and pay in instalments; some mills give advance for assured seed supply
Seed is a fast cash trade inside a week; cake ties up money for 1-2 months; holding cake from Feb-Mar for the Apr-Jul fodder gap needs godown and bank or own funds; margins swing with daily rates
Your screens use your words
CustomerBuyerOrderSauda (deal)ItemTruckInvoicePattiproductCommoditySupplierGinner
How it works
How MatruOS is set up for a cottonseed and khol trader
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Cottonseed and khol trader", typed when you sign up.
- Recognised as a cottonseed and khol traderRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a cottonseed and khol trader
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Puts today's buy and sell rates for seed and cake from each market beside the trader's open saude and stock, shows stock value at today's rate and the trend over 15 days, and drafts the rate message for regular buyers
Asks you before sending
Compares loading and unloading weights for every truck, works out shortage beyond the allowed norm and drafts the claim and the final patti
Asks you before sending
Ages each dealer's dues, flags dealers over limit, and drafts polite WhatsApp reminders in the local language with the balance
Asks you before sending
Estimates summer cake demand from last year's sales, shows how much to buy and hold in Feb-Mar at today's rates, and tracks the age of each lot in the godown
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amMorning rate check and saude
- 1Note today's Kadi, Rajkot and Akola cottonseed and khol rates and cotton arrivals
- 2Call gins for seed on offer and mills for their buying rate
- 3Fix saude and enter each in the sauda book
- 4Check godown stock value at today's rate
11:00 amTruck loading at the gin
- 1Check seed moisture with a meter
- 2Look for dirt, kapas left on seed and wet or heated seed
- 3Weighbridge slip at loading
- 4E-way bill and patti sent with the driver
6:00 pmMatch unloading weight at the mill
- 1Enter the mill's unloading weight and quality cut for each truck
- 2Compare with the loading slip; shortage over 0.3% goes to a claim
- 3Make the final patti on the agreed weight
Every week
MonWeekly feed dealer collection round
- 1List dealers with dues past 30 days
- 2Call or message each with the balance; plan a visit for the oldest
- 3Stop new cake to dealers over their limit with the seth's yes
SatPay gins for the week's seed
- 1Total seed bought from each gin and settle by RTGS
- 2Check TDS under section 194Q where purchases cross the limit
Every month
10thMonthly GST and stock statement
- 1GSTR-1 with seed (5%) and exempt cake sales separated
- 2Godown stock statement for the bank where cake is pledged
Every year
OctNew ginning season start
- 1Renew APMC licence and agreements with gins and mills
- 2Fix credit limits for feed dealers for the year
- 3Weighbridge and moisture meter checked
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Gin seed to oil mill payment
- 1Sauda fixed with gin and millNeeds approval
- 2Truck loaded and weighed
- 3E-way bill and patti
- 4Unloaded and weighed at mill
- 5Shortage or quality claim settled
- 6Payment received and gin paid
Cake order to collection
- 1Dealer order by phone
- 2Credit limit checkedNeeds approval
- 3Bags loaded from godown or mill
- 4Bill and delivery
- 5Payment collected
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Sauda and truck book
Feed dealer ledger
Godown stock
Seed quality and weight control
Pay and get paid for the real weight and quality of every truck
Cake storage and feed safety
Keep cake free of fungus and aflatoxin so dairy animals and milk stay safe
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Cottonseed (kapasiya or binola) | 120721 | 5% |
| Cottonseed oil cake (khol or khali) | 230610 | 0% |
| Cottonseed oil cake (khol) 50 kg bag | 230610 | 0% |
| Cotton linters (first cut) | 140420 | 5% |
| Cotton linters (second cut) | 140420 | 5% |
| Cottonseed hulls | 230800 | 0% |
| Washed cottonseed oil | 151229 | 5% |
| Brokerage on gin-to-mill deal | 996111 | 18% |
- GST registration
- Udyam (MSME) registration
- APMC mandi licenceIf it applies
- Weighing scale stampingIf it applies
- FSSAI food licenceIf it applies
- Shops and Establishments registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Trader (seth)Fixes buy and sell rates, makes saude by phone, decides how much cake to hold, gives dealer credit.
MunimPatti and invoices, e-way bills, ledgers, payments to gins, dealer collections.
Loading supervisorAt the gin for loading, moisture and quality check, weighbridge slips.
Broker (dalal)Connects gins and mills, takes brokerage per quintal.
Godown keeper (small and medium)Cake bags in and out, stacking, fumigation.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a cottonseed and khol trader?
Type one line about your business when you sign up, for example "Cottonseed and khol trader". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other traders and distributors in food and grocery
Run a cottonseed and khol trader on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes