Your customers
- Milk booths and parlours
- Kirana and general stores
- Hotels, canteens and tea stalls
- Institutions (hostels, hospitals)
- Doorstep subscribers (small agencies)
Food and grocery · Traders and distributors
MatruOS for a dairy products distributor
Set up the way a dairy products distributor runs: distributor margin per litre of milk and a percentage on curd, buttermilk, paneer, butter, ghee and ice cream; sometimes a transport allowance from the dairy. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 10
- 2
- 2
- 4
- 4
- 5
What this solves
What a dairy products distributor deals with today, and what MatruOS sets up for it
Today
Crates go missing at booths and shops and the dairy charges the distributor. Kiranas and hotels stretch product credit from 7 days to 30 days.
In MatruOS
MatruOS sets up 10 routines, 2 workflows, 4 registers and 5 licences for a dairy products distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- dairy plant or depot
- distributor
- booth, kirana, hotel
- household
Your suppliers
- Dairy co-operative union or private dairy (milk and products)
- Vehicle owners or transporters
Credit and cash
Pays the dairy in advance every day for milk and weekly for products; booths pay daily in cash or UPI; kiranas and hotels 7 to 15 days on products; institutions monthly
One day's milk value is always paid in advance; product credit to retailers is the distributor's working capital; the security deposit with the dairy is locked; crate shortages are charged against margin
Your screens use your words
CustomerRetailerSupplierDairyOrderIndentItemCrateInvoiceChallandeliveryRoute
How it works
How MatruOS is set up for a dairy products distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Dairy products distributor", typed when you sign up.
- Recognised as a dairy products distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a dairy products distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Fills tomorrow's indent for each retailer from orders received and their usual pattern, flags retailers over the credit limit and totals the dairy indent
Asks you before sending
Keeps every retailer's crate balance and cash against the route sheet, and drafts reminders to retailers holding too many crates
Asks you before sending
Prepares weekly bills, ages dues and drafts reminders, and suggests holding product supply to retailers past their limit
Asks you before sending
Reconciles advances with challans, tracks claims and crate charges and lists what to raise with the dairy
Asks you before sending
1 / 4
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
2:45 amLoading at the plant or depot
- 1Count crates and packs against the challan
- 2Milk temperature at loading
- 3Leaked pouches noted on the challan before leaving
4:00 amDawn route delivery
- 1Deliver each retailer against the route sheet by 06:00
- 2Take back yesterday's empty crates
- 3Collect cash or UPI
9:00 amRoute closing and crate count
- 1Cash and UPI against route sheet
- 2Crates back per retailer
- 3Return crates to the dairy on the next trip
12:00 pmCollect retailers' indents for tomorrow
- 1Collect indents by phone, WhatsApp or the dairy app
- 2Fill missing retailers from their usual quantity
- 3Check retailers over their credit limit
3:00 pmPlace indent and pay the dairy in advance
- 1Place consolidated indent with the dairy
- 2Pay advance and note the UTR
Every week
Mon 11:00 amWeekly retailer product bills and dues
- 1Weekly product bills to kiranas and hotels
- 2List dues past credit days
- 3Send reminders
Every month
3rdMonthly dairy account reconciliation and claims
- 1Advances paid against challans
- 2Leakage claims raised, accepted, rejected
- 3Crate balance with the dairy and shortage charges
Every year
AprDistributor agreement and FSSAI renewal
- 1Renew the agreement and check the security deposit
- 2FSSAI registration or licence for trade and storage
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Indent to collection
- 1Retailer indents
- 2Advance paid to dairyNeeds approval
- 3Loaded at plant
- 4Delivered before 06:00
- 5Cash or credit recorded
Leakage claim to the dairy
- 1Leaked pouches noted at loading or by re
- 2Claim raised with photos
- 3Dairy accepts or rejectsNeeds approval
- 4Credit adjusted
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Indent and route sheet
Crate ledger
Retailer credit ledger
Dairy payment and claims
Cold chain on the route
Milk reaches the retailer cold and sealed
Crate control
Every crate given out comes back
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Full cream milk pouch | 0401 | 0% |
| Toned milk pouch | 0401 | 0% |
| Double toned milk pouch | 0401 | 0% |
| Buffalo milk pouch | 0401 | 0% |
| Curd cup 400 g | 0403 | 5% |
| Buttermilk pouch 500 ml | 0403 | 5% |
| Lassi bottle 200 ml | 0403 | 5% |
| Paneer pack 200 g | 0406 | 0% |
| Table butter 100 g | 0405 | 5% |
| Ghee 1 litre pouch | 0405 | 5% |
| Flavoured milk bottle 180 ml | 2202 | 5% |
| Ice cream family pack | 2105 | 5% |
- FSSAI food licence
- GST registrationIf it applies
- Udyam (MSME) registration
- Trade licenceIf it applies
- Shops and Establishments registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
DistributorIndent to dairy, advance payment, credit decisions, settles with dairy.
Route supervisorLoading at plant, route timing, crate counts.
Route boyDelivers before 06:00, collects empty crates and cash.
AccountantRetailer bills, dues, dairy reconciliation.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a dairy products distributor?
Type one line about your business when you sign up, for example "Dairy products distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other traders and distributors in food and grocery
Run a dairy products distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes