Your customers
- Dry fruit and kirana retailers
- Sweet makers and halwais
- Bakeries and ice-cream makers
- Hotels and caterers
- Gift-box and hamper makers
- Corporate gifting buyers
- Sub-wholesalers in smaller towns
- Online sellers and repackers
Food and grocery · Traders and distributors
MatruOS for a dry fruits and nuts wholesaler
Set up the way a dry fruits and nuts wholesaler runs: spread between buying and selling price on dry fruits and nuts bought by the lot and sold by the kilo or the box; grading and mixing premiums; festive gift-box orders; gains or losses on price moves of stock held. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a dry fruits and nuts wholesaler deals with today, and what MatruOS sets up for it
Today
Rates move daily and the rate list sent to parties is late or wrong, so deals are lost or sold too cheap. Credit to retailers and sub-wholesalers slips past 60 days, and festive dues roll into the next year.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 4 registers and 9 licences for a dry fruits and nuts wholesaler, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Grower or exporter abroad, or Indian processor
- importer or processor
- broker
- wholesaler
- retailer, sweet maker or gift maker
- consumer
Your suppliers
- Importers and import agents (almonds
- Pistachios
- Dates
- Figs
- Raisins
- Walnuts)
- Cashew processors
- Raisin sheds and cold-store traders
- Almond and walnut crackers
- Makhana processors
- Brokers (dalals)
- Cold stores
Credit and cash
Importers: cash or 7-15 days, sometimes advance during the festive season; through brokers, payment in 7-21 days; to retailers and sweet makers 15-45 days, sub-wholesalers 30-60 days; festive corporate orders 50% advance
Buys ahead for the August-December season and holds 1-3 months of stock, often in a cold store; retail credit ties up another 1-1.5 months; heavy working capital and price risk sit with the wholesaler
Your screens use your words
CustomerPartyInvoiceBillSupplierImporteremployeeMunim
How it works
How MatruOS is set up for a dry fruits and nuts wholesaler
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Dry fruits and nuts wholesaler", typed when you sign up.
- Recognised as a dry fruits and nuts wholesalerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a dry fruits and nuts wholesaler
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Turns the owner's rates into a clean rate list by item and grade for each party group, flags items where the selling rate is below today's replacement cost, and in season drafts gift-box offers
Asks you before sending
Posts receipts, lists parties past their credit days or over their limit, and drafts reminder messages
Asks you before sending
Shows each lot's age, location and value at today's rate, flags lots to sell first or move to the cold store, and shows days of stock per item against the season ahead
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amMorning market rates and rate list
- 1Collect today's rates from brokers, importers and the market for each item and grade
- 2Set the day's selling rates; note the trend (firm, steady, weak)
- 3Send the rate list to regular parties on WhatsApp
11:30 amOrders, weighing and dispatch
- 1Weigh each order on a stamped scale; net of bag or box
- 2Bill with grade and rate; e-way bill for loads above Rs 50,000 going out
- 3Book on transport or tempo; send bill and LR photo to the party
7:00 pmEvening collections and credit check
- 1Day's cash, UPI, RTGS and cheques posted to the khata
- 2Parties past their credit days listed for calls
- 3No new credit to a party over its limit without the Seth's word
Every week
MonWeekly stock and quality round
- 1Open sample bags of each lot; look for weevils, webbing, mould and rancid smell
- 2Lots kept longest moved out first
- 3Kernels moved to cold store when the godown is over 30°C
- 4Physical stock tallied with the lot register; weight shrink noted
ThuWeekly buying decision
- 1Days of stock per item against the season ahead
- 2Importer arrivals and price trend from brokers
- 3Decide lots to book; never more than the cash and credit plan allows
Every month
10thGST returns and books close
- 1GSTR-1 by the 11th and GSTR-3B by the 20th
- 2Importer and broker bills matched in GSTR-2B
- 3Month's spread per item from the rate book and lot register
Every year
MarYear-end stock valuation and licence renewal
- 1Physical stock taken and valued at cost or market, whichever is lower
- 2FSSAI licence, trade licence and scale stamping renewed
- 3Party balances confirmed in writing
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Lot purchase from importer to stock
- 1Deal struck through brokerNeeds approval
- 2Sample checked
- 3Received and weighed
- 4Paid importer and broker
Corporate gift-box order
- 1Quote and sample box
- 2Rate and advance approvedNeeds approval
- 3Boxes packed and checked
- 4Delivered and balance billed
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Daily rate book
Lot and stock register
Party credit ledger (khata)
Festive and corporate order book
Receiving and grading a lot
Pay only for the grade and weight actually received, and sell true grades
Storage, pests and aflatoxin
Stop weevils, mould and rancidity, and keep aflatoxin within the legal limit
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Almond kernels (California) | 080212 | 5% |
| Mamra almonds | 080212 | 5% |
| Almonds in shell | 080211 | 5% |
| Cashew kernels W320 | 080132 | 5% |
| Cashew kernels W240 | 080132 | 5% |
| Cashew splits and pieces | 080132 | 5% |
| Pistachios salted in shell | 080251 | 5% |
| Pistachio kernels (green, for sweets) | 080252 | 5% |
| Walnut kernels | 080232 | 5% |
| Green raisins (kishmish) | 080620 | 5% |
| Black raisins (munakka) | 080620 | 5% |
| Dried dates (khajur) | 080410 | 5% |
- GST registration
- FSSAI food licence
- Shops and Establishments registration
- Trade licence
- Udyam (MSME) registration
- Weighing scale stamping
- APMC mandi licenceIf it applies
- Import Export Code (IEC)If it applies
- Packaged commodities registration (Legal Metrology)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Seth (owner)Reads the market, buys lots from importers and brokers, sets rates, gives credit, handles big parties.
Munim (accountant)Bills, party khata, GST, collections calls, broker accounts.
Godown in-chargeReceives and weighs lots, cleaning and grading, cold-store in and out, FIFO.
Grading and packing workersSieve and hand-pick, sort grades, weigh and pack boxes and pouches.
Salesman (counter and phone)Takes retailer and sweet-maker orders, dispatch by tempo or transport.
Broker (dalal)Brings importer lots and rates, settles deals for commission.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a dry fruits and nuts wholesaler?
Type one line about your business when you sign up, for example "Dry fruits and nuts wholesaler". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other traders and distributors in food and grocery
Run a dry fruits and nuts wholesaler on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes