Your customers
- Town distributors
- Rural sub-stockists
- Large wholesalers
- Institutional buyers in some companies
Food and grocery · Traders and distributors
MatruOS for an FMCG super stockist
Set up the way an FMCG super stockist runs: trading margin on company goods sold to distributors, target incentive, and scheme and display money passed through from the company. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an FMCG super stockist deals with today, and what MatruOS sets up for it
Today
Scheme and price-drop claims run 3-9 months behind and part is never recovered. Month-end loading leaves distributors overstocked and overdue.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 8 licences for an FMCG super stockist, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- company
- C&F agent
- super stockist
- distributor
- retailer
- consumer
Your suppliers
- FMCG companies through their C&F agent or depot
Credit and cash
Pays the company in advance or within 7-14 days against a credit limit, security deposit or bank guarantee; gives distributors 7-21 days; company credit notes for schemes come 2-6 months late
Money goes out at primary order and comes back 2-3 weeks later from distributors. Scheme and claim money (0.5-1.5% of turnover) waits months. A Rs 20 crore SS runs a Rs 1-2 crore bank CC limit and pays interest on every overdue day.
Your screens use your words
CustomerDistributorOrderSecondary orderItemSKUInvoiceBillSupplierCompanypurchasePrimarydiscountSchemereturnDamage claim
How it works
How MatruOS is set up for an FMCG super stockist
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "FMCG super stockist", typed when you sign up.
- Recognised as an FMCG super stockistRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an FMCG super stockist
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Posts receipts, ages each distributor's dues, forecasts this week's cash need against the bank limit, and lists whom to call and whom to hold
Asks you before sending
Suggests the primary order by SKU from stock days, secondary run-rate, target and schemes
Asks you before paying
Tags every scheme on every bill as it is made, builds the month's claim in each company's format, matches credit notes to claims and lists short-paid lines to chase
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amDistributor orders, billing and dispatch
- 1Collect orders from distributors (DMS, WhatsApp, phone)
- 2Check each distributor's overdue and limit before billing
- 3Bill with current schemes and make e-way bills
- 4Hand load sheet to the godown
11:00 amReceive company trucks and load dispatches
- 1Count cases against the company invoice; note shorts and damage on the LR
- 2Stack by SKU and batch, oldest in front (FEFO)
- 3Load distributor orders by route
6:00 pmCollections and bank entries
- 1Post RTGS, UPI and cheque receipts against bills
- 2Deposit cheques; note any bounce
- 3Show the owner tomorrow's cash need
Every week
MonDistributor overdue and stock-days review
- 1Overdue over 21 days by distributor
- 2Stock days at each distributor from secondary data
- 3Hold or allow orders for overdue distributors
Every month
2ndPrimary order against target
- 1Check stock days by SKU and last month's secondary sales
- 2Place primary order on the company portal and pay by RTGS
- 3Note this month's schemes from circulars
26thMonth-end target push and claim file
- 1Target vs achievement by company
- 2Build scheme, price-drop and damage claims with invoice lists
- 3Match last months' credit notes to claims and list short-paid ones
Every year
MarAgreement renewal, stock audit and licences
- 1Renew company agreement and security deposit or bank guarantee
- 2Company stock and claim audit; settle old balances
- 3Renew FSSAI licence and trade licence
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Scheme to recovered credit note
- 1Company circular received and set on bil
- 2Claim built with invoices at month end
- 3Owner checks and submitsNeeds approval
- 4ASM verifiesNeeds approval
- 5Credit note received and matched
- 6Short payment chased
Distributor order to payment
- 1Order received
- 2Credit checkNeeds approval
- 3Billed and loaded
- 4Delivered with signed copy
- 5Payment received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Scheme and claim register
Distributor accounts
Primary orders and stock
Claim filing to the company
Recover every rupee of scheme, price drop and damage
Godown storage of food and home care
No expiry, pest or mixing losses
Distributor credit control
Keep overdue small and the bank limit free
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Biscuits and cookies | 1905 | 5% |
| Namkeen and snacks | 21069099 | 5% |
| Instant noodles | 1902 | 5% |
| Tea packs | 0902 | 5% |
| Bath soap | 3401 | 5% |
| Toothpaste | 3306 | 5% |
| Hair oil | 3305 | 5% |
| Detergent powder and bars | 3402 | 18% |
| Aerated soft drinks | 220210 | 40% |
| Packaged drinking water | 2201 | 5% |
- GST registration
- FSSAI food licence
- Shops and Establishments registration
- Trade licence
- Weighing scale stampingIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Professional tax registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner (super stockist)Primary orders and payment, target talks with the company ASM, credit to distributors, claim follow-up, bank limit.
AccountantBilling, distributor ledgers, claim files, GST, bank and cheque entries.
Godown in-chargeUnloads company trucks, checks batches and damage, picks and loads distributor orders, keeps FIFO.
Driver and loadersDeliver to distributors, bring back damage and expiry returns.
Company ASM or SOSets targets, checks claims, approves schemes, audits stock.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an FMCG super stockist?
Type one line about your business when you sign up, for example "FMCG super stockist". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other traders and distributors in food and grocery
Run an FMCG super stockist on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes