Your customers
- Outstation gur wholesalers
- Local kirana wholesalers
- Sweet and Ayurveda makers
- Cold-storage stockists
Food and grocery · Traders and distributors
MatruOS for a gur mandi arhtiya
Set up the way a gur mandi arhtiya runs: commission on auctions (adat), trading margin on own-account stock bought at the season glut and sold in summer, interest built into kolhu advances. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a gur mandi arhtiya deals with today, and what MatruOS sets up for it
Today
Pattis take hours each afternoon and errors anger kolhus. Buyer dues stretch to 45-60 days while kolhus must be paid in 15.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 4 registers and 6 licences for a gur mandi arhtiya, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- kolhu
- gur mandi arhtiya
- outstation wholesaler
- retail
Your suppliers
- Kolhus and gurhals
- Khandsari units
- Cold stores (rent)
Credit and cash
Pre-season advances to kolhus recovered from pattis; kolhus paid 7-15 days after auction; buyers pay 15-30 days
Pays kolhus before buyers pay him, so 2-4 weeks of sales sit on his books in season; stock in cold storage ties up money Mar-Sep
Your screens use your words
CustomerBuyerOrderAuction lotItemGurInvoicePattiSupplierKolhuproductGur
How it works
How MatruOS is set up for a gur mandi arhtiya
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Gur mandi arhtiya", typed when you sign up.
- Recognised as a gur mandi arhtiyaRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a gur mandi arhtiya
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Builds each kolhu's patti with commission, mandi fee, hamali and weight cut, and drafts the buyer bills and the month's mandi fee totals
Asks you before sending
Ages buyer bills and drafts reminders
Asks you before sending
Shows each kolhu's advance against gur sent, and stock and rent in each cold store
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:00 amReceive and weigh arrivals
- 1Weigh each kolhu's bags and tag the lot
- 2Note moisture or wet bags that will get a cut
10:00 amMorning auction
- 1Show lots by shape and colour to buyers
- 2Write buyer, rate and weight for each lot
- 3Phone outstation buyers with today's rates
3:00 pmMake pattis and buyer bills
- 1Make each kolhu's patti with all deductions
- 2Make buyer bills and e-way bills
- 3Send patti photo to each kolhu
Every week
Mon, ThuBuyer dues follow-up
- 1List buyer bills older than 21 days
- 2Call or message each buyer with the amount
SatKolhu advance recovery
- 1Compare each kolhu's advance with gur sent so far
- 2Flag kolhus sending gur to another arhtiya
Every month
7thMonthly mandi fee return
- 1Total sales value through the shop for last month
- 2Deposit mandi fee and cess and file the return with the market committee
Every year
MarAPMC licence and GST annual return
- 1Renew the APMC trader and commission agent licence
- 2Close the year's books for the GST annual return
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Kolhu lot to patti and payment
- 1Lot weighed and tagged
- 2Auctioned
- 3Patti made
- 4Payment releasedNeeds approval
- 5Kolhu paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Auction book
Kolhu ledger (patti and advance)
Buyer ledger
Cold storage stock
Fair lot weighing and cuts
Avoid disputes on weight and quality
Patti deductions
Charge only the deductions the mandi allows
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Commission on gur auction (adat) | 996111 | 18% |
| Jaggery chaku (own stock) | 1701 | 0% |
| Jaggery laddu (own stock) | 1701 | 0% |
| Jaggery from cold storage (summer) | 1701 | 0% |
| Jaggery packed and labelled (10 kg box) | 1701 | 5% |
| Shakkar (jaggery powder) loose | 1701 | 0% |
- APMC mandi licence
- GST registration
- Trade licence
- FSSAI food licence
- Shops and Establishments registrationIf it applies
- Udyam (MSME) registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Arhtiya (seth)Runs the auction, gives kolhu advances, fixes buyer credit, decides own-account stock.
MunimWeighs and tags lots, writes the auction book, makes pattis and buyer bills, files mandi fee.
Palledars (hamals)Unload, weigh, stack and load bags.
Outstation buyer or brokerBids or places orders by phone, sends trucks.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a gur mandi arhtiya?
Type one line about your business when you sign up, for example "Gur mandi arhtiya". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other traders and distributors in food and grocery
Run a gur mandi arhtiya on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes