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Food and grocery · Traders and distributors

MatruOS for a liquor wholesaler

Set up the way a liquor wholesaler runs: wholesale margin per case set by excise policy or negotiated with brand owners; handling and distribution fees from distillers; incentives on volume. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Food and groceryReady when you sign up

  • 8routines on a timetable
  • 2workflows with approvals
  • 2SOPs and checks
  • 3registers of your own
  • 3jobs for your AI team
  • 10licences tracked

7-day free trial, no card needed.

What this solves

What a liquor wholesaler deals with today, and what MatruOS sets up for it

01Today

Register, portal and godown stock disagree, and excise raises a shortage penalty. Vends wait while permits and passes are made by hand.

02In MatruOS

MatruOS sets up 8 routines, 2 workflows, 3 registers and 10 licences for a liquor wholesaler, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. distillery or brewery
  2. L-1 wholesaler (bonded)
  3. retail vend, bar or hotel
  4. consumer

Your customers

  • Retail vends (L-2, L-10, FL-5 shops)
  • Bars
  • Hotels and clubs (where policy allows)
  • Canteens and permit holders (where allowed)

Your suppliers

  • Distilleries and bottling plants
  • Breweries
  • Wineries
  • State excise (holograms, labels, permits)
  • Transporters

Credit and cash

Distillers give 15-45 days or work on consignment; retailers usually pay advance or cash on dispatch, sometimes 7 days; excise fees and duty paid in advance to the state

Licence fee and security paid up front for the year; duty paid per permit; stock financed by the bank or the brand; fast stock turns in summer for beer and in winter and festivals for spirits

Your screens use your words

  • CustomerVend
  • OrderIndent
  • ItemBrand
  • InvoiceBill
  • deliveryTransport pass
  • receiptPermit

How it works

How MatruOS is set up for a liquor wholesaler

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Liquor wholesaler", typed when you sign up.
  2. Recognised as a liquor wholesalerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a liquor wholesaler

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Sales executive

Lists today's indents with payment status, checks stock by brand, drafts the pass list and flags vends over their credit

Reads transport passes and sales to vends and brand-wise stock register

Asks you before sending

Store keeper

Computes each brand's closing stock from permits in and passes out, compares with the register entry and flags any gap and low brands

Reads permits and stock in, transport passes and sales to vends and brand-wise stock register

Works it out and shows you

Accountant

Prepares the monthly excise return, the dues declaration, breakage claims and brand incentive statements

Reads permits and stock in, transport passes and sales to vends and brand-wise stock register

Asks you before sending and signing

1 / 3

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day4

  • 9:00 amGodown opening and CCTV checkGodown manager · 3 steps
    1. 1Seal intact and godown opened in the permitted hours
    2. 2CCTV recording and live feed working
    3. 3Dry day check in the excise calendar
  • 11:00 amVend indents and transport passesPermit clerk · 3 steps
    1. 1Collect vend indents and check payment received
    2. 2Generate transport passes on the excise portal
    3. 3Scan out every case and load by pass
  • 2:00 pmReceive consignments against import permitsGodown manager · 3 steps
    1. 1Truck seal and permit match
    2. 2Count cases and breakage in front of the inspector
    3. 3Scan in to track-and-trace and stack brand-wise
  • 7:00 pmDaily brand-wise stock and reconciliationGodown manager · 3 steps
    1. 1Closing cases per brand in the register
    2. 2Register matches the portal
    3. 3Breakage bottles kept for inspection

Every week1

  • MonWeekly stock statement and brand reorderPermit clerk · 3 steps
    1. 1Weekly stock position to the excise office
    2. 2Brands below one week's sales; apply for import permits
    3. 3Quota or minimum lifting progress for the month

Every month1

  • 7thMonthly excise returns and dues declarationPermit clerk · 3 steps
    1. 1Monthly return of receipts, issues, breakage and closing stock
    2. 2Declaration that all excise dues are cleared
    3. 3Brand owner statements and incentive claims

Every year1

  • Feb, MarExcise year close and licence renewalLicensee · 3 steps
    1. 1Read the new excise policy and fees
    2. 2Renew licence, brand and label registrations and security
    3. 3Clear or transfer closing stock by 31 March

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Import permit to stock in

  1. 1Permit applied with duty paidPermit clerk
  2. 2Permit issuedLicenseeNeeds approval
  3. 3Consignment received and countedGodown manager
  4. 4Inspector verifiesGodown managerNeeds approval
  5. 5Scanned and stackedPermit clerk

Vend indent to delivery

  1. 1Indent and payment receivedSales executive
  2. 2Transport pass generatedPermit clerk
  3. 3Loaded and scanned outGodown manager
  4. 4Delivered and receipt signedLoader and driver

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Permits and stock in

    Permit number · Supplier (distillery or brewery) · Permit date · Brand and size · Cases on permit · Cases received · Breakage (bottles) · Duty or fee paid

  • Transport passes and sales to vends

    Pass number · Vend or bar licence number · Date · Brands and cases · Cases · Amount · Paid · Vehicle number

  • Brand-wise stock register

    Date · Brand and size · Opening cases · Received · Issued · Breakage · Closing cases · Matches track-and-trace

  • Receipt into the bonded godown

    Every case received is on a valid permit and in the system

    5 steps with checks

  • Daily stock reconciliation

    Register, portal and physical stock agree every day

    3 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
IMFL whisky (case of 12 x 750 ml) · case22080%
IMFL rum (case of 12 x 750 ml) · case22080%
IMFL vodka and gin (case of 12 x 750 ml) · case22080%
Beer (case of 12 x 650 ml) · case22030%
Wine (case of 12 x 750 ml) · case22040%
Country liquor (case of 48 x 180 ml) · case22080%
Imported liquor (BIO) (case of 12 x 750 ml) · case22080%
Distributor handling fee from brand owner · case99621118%
  • Liquor licenceState excise department
  • GST registrationGST department (GSTN)
  • PANIncome Tax Department
  • TAN (tax deduction account number)Income Tax Department
  • Trade licenceMunicipal corporation or panchayat
  • Fire NOCState fire and emergency services
  • Shops and Establishments registrationState labour department (Shops and Establishments Act)If it applies
  • PF registration (EPFO)EPFO (Employees' Provident Fund Organisation)If it applies
  • ESI registration (ESIC)ESIC (Employees' State Insurance Corporation)If it applies
  • Vehicle permitRTO (Regional Transport Office)If it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

LicenseeHolds the licence, pays fees and security, deals with brand owners and the excise department.
Godown managerRuns the bonded godown, receives and issues stock, keeps the stock register, faces the excise inspector.
Permit clerkApplies for import and transport permits, scans barcodes, files returns on the excise portal.
Sales executiveTakes indents from vends and bars, chases payment, pushes brands.
Loader and driverLoads by pass, delivers, brings back signed copies.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a liquor wholesaler?

Type one line about your business when you sign up, for example "Liquor wholesaler". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Food and grocery

Other traders and distributors in food and grocery

All 164 business types in food and grocery

Run a liquor wholesaler on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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