Your customers
- Paan shops
- Tea stalls
- Kiranas
- Hawkers and vendors
- Small sub-wholesalers
Food and grocery · Traders and distributors
MatruOS for a pan masala and tobacco wholesaler
Set up the way a pan masala and tobacco wholesaler runs: trading margin on cigarettes, bidis, paan masala, chewing tobacco, supari and paan sundries; gains on stock when prices rise after a tax change. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a pan masala and tobacco wholesaler deals with today, and what MatruOS sets up for it
Today
High-value cartons pilfered; shortage found late. MRP and tax changes make old stock's value and price confusing.
In MatruOS
MatruOS sets up 7 routines, 1 workflow, 3 registers and 5 licences for a pan masala and tobacco wholesaler, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- manufacturer
- distributor or depot
- wholesaler
- paan shop
- consumer
Your suppliers
- Company distributors and super stockists
- Bidi company depots
- Supari traders (Mangaluru and Shivamogga)
- Mukhwas makers
Credit and cash
Buys cash or on 7 days from distributors; supari on 15-30 days; sells mostly cash and UPI with weekly credit to regular shops
Stock turns in 7-15 days. 40% GST and cess have raised the cash needed per carton. Most money comes in daily as cash, so deposit and theft risk matter more than credit.
Your screens use your words
CustomerShopInvoiceBillpackOutercaseCarton
How it works
How MatruOS is set up for a pan masala and tobacco wholesaler
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Pan masala and tobacco wholesaler", typed when you sign up.
- Recognised as a pan masala and tobacco wholesalerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a pan masala and tobacco wholesaler
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Works out expected stock of the top 20 SKUs from yesterday's count, purchases and sales, and flags any difference to the owner by item
Works it out and shows you
Matches cash and UPI to bills, shows short or excess, reminds to deposit, and lists shops past their weekly limit
Works it out and shows you
Checks HSN and GST rate on every SKU against current rules; flags wrong-rate bills before the return
Asks you before signing
On a tax or price change, revalues stock by MRP batch and drafts the new rate list
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amOpening count of top cartons
- 1Count top 20 SKUs and match last night's book stock
- 2Note new stock received with MRP batch
10:30 amCounter sales
- 1Bill every sale; no tobacco to anyone under 18
- 2Weekly-credit shops within their limit
8:30 pmEvening cash count and deposit
- 1Count cash against sales minus UPI and credit
- 2Lock cash; deposit next morning if over the limit
Every week
MonShop dues and weekly buying
- 1Collect weekly dues from regular shops
- 2Order stock from distributors and the supari trader
Every month
10thGST returns and margin review
- 1File GSTR-1 and 3B; check rates on any new SKU
- 2Margin by category
Every year
AprLicence renewals
- 1Renew FSSAI registration, trade licence and shop registration
- 2Check the shop's COTPA boards and that no banned products are in stock
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Purchase to shop sale
- 1Distributor bill and cartons received
- 2Counted and MRP batch noted
- 3Sold to shops
- 4Cash deposited
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
High-value stock count
Daily cash and UPI
Shop credit
Stock security for high-value items
Stop carton pilferage and counterfeit stock
Lawful sale of tobacco
Stay within COTPA and state bans
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Cigarettes (king size), outer of 10 packs | 240220 | 40% |
| Cigarettes (regular), outer of 10 packs | 240220 | 40% |
| Bidi, bundle of 25 (packet of 20) | 24031921 | 18% |
| Paan masala, Rs 5 pouch strip | 21069020 | 40% |
| Chewing tobacco and zarda pouches | 24039910 | 40% |
| Cut supari, loose | 08028010 | 5% |
| Sweet supari sachets | 21069030 | 18% |
| Mukhwas pouches | 21069099 | 5% |
| Matchboxes, bundle of 10 | 3605 | 5% |
| Katha (catechu), 100 g | 32030090 | 18% |
| Chuna (lime paste), 50 g | 2522 | 5% |
| Paan leaves (betel), dholi | 14049060 | 0% |
- GST registration
- FSSAI food licence
- Shops and Establishments registration
- Trade licence
- Udyam (MSME) registration
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerBuys from distributors, sets prices, controls cash, approves credit, revalues stock on price change.
Counter staffBills and packs orders, counts cartons, takes UPI and cash.
Delivery boyTwo-wheeler or van round to paan shops, collects cash.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a pan masala and tobacco wholesaler?
Type one line about your business when you sign up, for example "Pan masala and tobacco wholesaler". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other traders and distributors in food and grocery
Run a pan masala and tobacco wholesaler on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes