Your customers
- Tea stalls and tapris
- Kirana shops
- Hotels
- Restaurants and darshinis
- Offices and canteens
- Households (counter)
- Vending operators
Food and grocery · Traders and distributors
MatruOS for a tea and coffee distributor
Set up the way a tea and coffee distributor runs: margin on own blended loose and packed tea; distributor margin on company packet tea and coffee; fresh-ground filter coffee powder; tea masala and allied items; office and hotel supply contracts. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 10
- 2
- 2
- 3
- 3
- 8
What this solves
What a tea and coffee distributor deals with today, and what MatruOS sets up for it
Today
Auction lots bought without knowing weeks of cover per blend; cash locked or blends change. Prompt dates missed lead to penalties or lots being resold.
In MatruOS
MatruOS sets up 10 routines, 2 workflows, 3 registers and 8 licences for a tea and coffee distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Tea garden or bought-leaf factory
- auction or private sale
- blender and distributor
- tea stall, kirana, hotel
- consumer; coffee estate
- curing works
- roaster and grinder
- consumer
Your suppliers
- Tea auction brokers and registered buyers
- Bought-leaf and estate factories
- Packet tea and coffee companies
- Coffee curing works and planters
- Chicory suppliers
- Packing material makers
Credit and cash
Auction tea paid by the prompt date (about 13 days); private factory purchase 7-30 days; company packets on advance; tea stalls weekly; kiranas 7-15 days; hotels and offices 30 days
Tea bought in lots of 500-2,000 kg every 1-4 weeks; blend sold over 2-6 weeks; flush quality swings mean some stock is bought ahead in the second flush and autumn
Your screens use your words
CustomerPartyItemGradeInvoiceBillSupplierBroker or companyproductBlend
How it works
How MatruOS is set up for a tea and coffee distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Tea and coffee distributor", typed when you sign up.
- Recognised as a tea and coffee distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a tea and coffee distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Ages each party's dues by their settle cycle and gives the salesman tomorrow's collection list with reminders to send
Asks you before sending
Shows weeks of cover per blend and grade, suggests quantities and bid limits for this week's sale, and updates blend cost per kg
Works it out and shows you
Reminds of every lot's prompt date and warehouse free days, and prepares the payment list
Asks you before paying
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:00 amRoast and grind fresh coffee for the day (south)
- 1Roast beans to the house colour; cool quickly
- 2Grind and mix chicory to the declared ratio
- 3Label coffee-chicory mixtures with the coffee and chicory percentages
10:30 amTaste samples and today's blend
- 1Brew samples at the standard weight and time
- 2Score strength, colour and briskness against the standard cup
- 3Approve today's blend sheet or change the lot mix
11:30 amBeat to tea stalls and kiranas
- 1Deliver yesterday's orders and take new ones
- 2Collect weekly dues from tea stalls
- 3Note stalls that switched brand and why
7:30 pmDay close and collections list
- 1Enter receipts by party
- 2List parties past their settle days
Every week
MonWeekly auction catalogue and buying plan
- 1Read the broker's catalogue and valuations for this week's sale
- 2Check stock by grade and weeks of cover for each blend
- 3Set bid limits per lot with the broker
ThuPay auction lots before the prompt date
- 1List lots with prompt dates in the next 7 days
- 2Pay the broker before the prompt to avoid penalty and resale
- 3Arrange lifting from the warehouse within the free days
Every month
10thGST returns and Tea Board return
- 1GSTR-1 and GSTR-3B
- 2Tea Board periodic return of purchases and stock where registered
Every year
MarRenew licences and stamping
- 1FSSAI licence, Tea Board registration and trade licence
- 2Scales stamped by Legal Metrology
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Auction lot to blended stock
- 1Catalogue sample tasted
- 2Bid limit setNeeds approval
- 3Lot bought at auction
- 4Paid by prompt date
- 5Received and colour-tested
- 6Used in blend
Hotel or office supply contract
- 1Sample cup given
- 2Rate and terms agreedNeeds approval
- 3Monthly supply
- 4Monthly bill paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Tea lots bought
Blend sheet
Party ledger
Tea receipt and quality check
Keep blends consistent and keep coloured or adulterated tea out
Coffee-chicory mixture and labelling
Sell coffee legally and keep the taste the same
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| CTC tea dust (loose) | 09024020 | 5% |
| CTC tea leaf blend (loose) | 09024020 | 5% |
| Own-brand packet tea (250 g) | 09024020 | 5% |
| Assam orthodox tea | 09024010 | 5% |
| Darjeeling tea | 09024010 | 5% |
| Green tea (loose) | 090210 | 5% |
| Filter coffee powder (coffee and chicory 80:20) | 090121 | 5% |
| Pure coffee powder (plantation A) | 090121 | 5% |
| Instant coffee (company) | 21011110 | 5% |
| Tea masala | 091099 | 5% |
| Company packet tea (1 kg) | 09024020 | 5% |
- GST registration
- FSSAI food licence
- Shops and Establishments registration
- Trade licence
- Udyam (MSME) registration
- Weighing scale stamping
- TrademarkIf it applies
- Packaged commodities registration (Legal Metrology)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner and tasterBuys lots, tastes and fixes blends, sets rates, handles hotels and offices.
Blending and packing staffSift and blend tea, roast and grind coffee, pack and seal.
SalesmanBeat to tea stalls and kiranas, orders and collections.
AccountantBills, auction payments by prompt date, GST, Tea Board returns.
Tea broker (outside)Catalogues and samples, bids at auction, invoices lots.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a tea and coffee distributor?
Type one line about your business when you sign up, for example "Tea and coffee distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other traders and distributors in food and grocery
Run a tea and coffee distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes